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HomeMy WebLinkAboutMinutes Leadership Committee For Senior Services - 10/04/2007 14100 Leadership Committee For Senior Services RECEIVED Greenwood Senior Center 4040 Greenwood Drive FEB 1 0 ?UW October 4. 2007 CITY SECRETARY'S OFFICE Kathy Harron, LCSS Chairperson called the meeting to order. ATTENDANCE Roll call was taken by Miltan Martiz, Secretary. Please refer to the attendance roster as attached. There was discussion regarding Mary Allen Garana's absences. Millan asked if a letter had been sent to her. Lisa Oliver replied that a letter from the City Secretary's would be sent to Ms. Garana regarding her pending termination status. After roll call, Miltan noted that there are only six (6) members present of a total nine (9) members therefore constituting a quorum. Ms. Haron asked if there were any actions pending September absences. Judy McNamera requested an excused absence for last month due to her husband being in an accident. Motion made by Miltan Martiz and seconded by Marion Ball. Motion passed. MINUTES The minutes for the September 2007 meeting were reviewed and Kathy Harron made mention of one item located on page 5, "There will also be a Hospital Award which also will be presented". Ms. Harron does not recall making that statement. It may have been a misinterpretation or stated erroneously and it should not have stated. A motion to accept the minutes with correction was made by Judy McNamera and seconded by Donna Cisneros. The motion was unanimously approved. COMMITTEE REPORTS PROGRAM OPERATIONS—Judy McNamera The meeting was held today at 11:00 a.m. at City Hall with Alan Bligh and Lisa Oliver. There was a discussion over the Project Review with Status Report on the Senior Center Accreditation from Mr. Bligh. The committee requested that staff secure that accreditation fee. Once this information is received, it will be submitted to the Funding and Resource committee for discussion securing funds to pay the fee. The committee will also begin review the Self Assessment Forms and establish a timeline and workgroups for the project. The second item discussed was the senior center census reports and the implementation of changing to non-traditional hours of operation. Staff is preparing the data for subcommittee review and recommendation. SCANNED Ir111110 41110 Next item discussed was the fee based program, i.e. senior center membership fee. The committee will prepare a report after researching senior center membership fees at other senior centers. A report will be presented to the LCSS with a recommendation in January 2008. The committee will also develop benefits package as part of membership. The committee understands that no membership fee has ever been paid at any of the centers. The group will research other senior center sites in other communities that do have membership fees in order to draw from their centers and match up to what we have at our centers. The purpose of the membership fees is to generate revenues that may be used to off-set some of the costs of equipment replacements, other needs, other items, etc. the senior centers may have. For example, it may be proposed to begin with a S12/year membership fee, with designated benefits. We need to complete this research by January 2008 so when we start the city budget process begins and we can submit recommendations as part of the City budget proposal for implementation for FY09. PROGRAM EVALUATION—Miltan Martiz We received a total of 36 cards. The majority of the cards came from the Broadmoor Senior Center. The breakdown is as follows: 8—excellent; 6—good; 1 —fair; and I —poor. The remainders of the cards (18) are regarding the staff; that the seniors are satisfied with their work, and that more staff is needed. The committee is working on developing a larger,readable comment card where the seniors are able to read it better and be able to write down their comments. The committee hopes to have these cards ready by November. With the cards that are in use now, it is difficult for the seniors to read them and there is truly little or no space to write down comments. The new card would enable them to"check off' the block for the comments on the food or if it is regarding staff or just want to comment on something, there will be room to do so. SPECIAL EVENTS—Kathy Harron The committee discussed the upcoming event"An Evening with Dr. Charles Clark, Sr." scheduled for Thursday, October 25, 2007. A total of close to 1,000 invitations were mailed. We have not received any response to date but the schedule is set, the music arranged and the menu is ready. Dr. Clark has agreed to give 20% of his book sales to the senior services. We are just awaiting the RSVP's in order to know how many persons will be in attendance. LCSS members were asked to volunteer during the week of the 15th of October to finalize the adoption program. The menu is salmon with dill sauce, grilled baby potatoes and vegetables, white wine on the table and salad with raspberry vinaigrette and key lime pie. The program includes music by Carl Lewis and the Deadbeats, a presentation by Mayor Garrett and remarks by Dr. Charles Clark. Bill Vessey has been asked to be Master of Ceremonies, but he has not responded. Rudy Trevino will be contacted as the alternate, if Mr. Vessey is unavailable. Kathy Harron stated each LCSS member receives a complimentary ticket. If you bring your spouse, the member must 2 purchase a ticket for them. If you sell a table, please make sure the group will be coming, if not, so we can sell the table twice. UPDATE ON THE HOLIDAY DINNER—EVILA SALINAS The Theme for this year's dinner is "A Silver Bell Christmas." It is scheduled at the American Bank Center on Thursday, December 20th, 2007 from 2—6 p.m. Staff is requesting the LCSS endorsement of the change in ticket price to go from $4.00 to $5.00. A sample of the ticket was distributed for review. Discussion held as to the ticket price recommendation. A motion was made by Donna Cisneros and seconded by Roland Medrano to change the ticket price from $4.00 to$5.00 per person. There was no verbal opposition to the endorsement. A request was made of LCSS members to support the Holiday Dinner by assisting in securing door pizes for the Holiday Dinner. It was suggested for each member to assist with one to two items, with a$20 - $25 value per item. Kathy Harron took a poll of members and Roland, Donna, Judy, Marion, Miltan have agreed to bring a door prize for the Holiday Dinner. FUNDING AND RESOURCE—Marion Ball The account is the same as last month except for the amount of postage used to send out for the invitations. To utilize the bulk mail postage was $190 and for paper& envelopes is another $200 and any other charges that incurred during the mail out. A full finance report will be presented at the next meeting. "STATE OF THE SENIOR CENTER" • Gabina Bazan, Greenwood Site Council President presented the report. The center assists the seniors physically, mentally, and spiritually; that is the whole self. Physically in participating in the exercise classes twice a week and dances three times a month. There are other physical activities like chair volleyball and basketball games. We do compete against other centers and with the youth organizations of the local middle and high schools. This is our intergenerational interaction with the community. Other games played are dominos, chalupa, bingo, and pool. The seniors are educated in various topics of health and nutrition education by the center supervisors. And the education also comes from outside sources like officers from the Corpus Christi Police Department with senior safety, and visiting nurses with home health programs. Coming to the senior centers fills our days and we value our seniors. This helps a lot of them on their self esteem. We try to assist in solving problems and any concerns that the seniors may have. Our seniors are very important people. They are unique and have special talents. We meet their needs by proving a place fun, celebrations, education and physical well-being. She also listed their annual special events. 3 • PROGRAM HIGHLIGHTS—Lisa Oliver > Elderly Nutrition Program Funding—Lisa Oliver stated at last months meeting that we are in the process of completing the request for proposal to the AAA for our nutrition program, as well as the benefits counseling. At the November meeting,we will present a summary of the ENP finding for FY 2007-08. ➢ A Matter of Balance—This month started a new program called A Matter of Balance which is a fall prevention program. Connie Reschman was sent to training to become a master trainer. This is part of a grant through the AAA Texas and the Coastal Bend AAA is participating in that grant. The classes began this week at the Zavala Senior Center and will be held on Mondays and Wednesday from 9 a.m. — 11 a.m. ➢ Flu Shot Clinics—The final schedule was distributed to members. The first clinic was held at the Lindale Senior Center. ➢ Family Caregiver Expo—Will be held on November 9th at the First United Methodist Church from 9 a.m. —2 p.m. in partnership with the AAA. November has been designated as National Caregiver Month. This Expo will have education and resources to family caregivers. > Bond Projects—Projects will commence at our facilities soon and hopefully be completed by end of November or December. We are still in process of finalizing the time line with the contractors. > Tree Planting Program—The Parks& Recreation Department, is planning thirty (30)trees in thirty days. The Arbor Fest is usually in April but we celebrate it in October due to the south Texas climate. Members were invited to the three (3) tree planting locations beginning on Monday, October 15, 2007 at the Joe Garza/ Zavala Complex at 3:30 p.m. On Tuesday, October 16, 2007 at Lindale Park at 5:30 p.m. and on Wednesday, October 17, 2007 at Broadmoor Park at 10:00 a.m. Refreshments will be provided. > RSVP—Ninfa Chavera stated that plans are being prepared for a Progresso Trip in November for RSVP and SCP members. The cost to members will be $25 and for non-members will be $35. > SCP—Tina Belock stated staff is preparing for the annual 40hour training for new volunteers. The training is scheduled for November 5 through November 9 at the .Garden Senior Center. > Senior Companion Project Coordinator—Lisa Oliver stated staff is in the process of conducting interviews for this position to commence next week. NESC—Leticia Ochoa For HDM we served 1,300 meals; at the senior centers a total of 7,230 meals. Congregate meals served 8,000 (estimate). The reports are still being finalized for September. Discussion held as to increasing senior center meal program membership. Monthly incentives would help keep the numbers up like the turkey giveaway. Kathy Herron suggested that as an incentive to bring in a new volunteer, the person who brought the 4 N 4110 person, after that person has volunteered for a period of time, is given a gift for bringing them. At Greenwood Senior Center.the incentive program had few participants in the program. Participants were to brine a friend and those persons had to participate at the center at least three(3) times per month. At the Oveal Williams Senior Center, it was "Bring a Friend to Lunch" incentive program. NEW BUSINESS—Kathy Herron The committee is down to 9 members. We are in need of four(4) community agency slots, 1 Senior Companion volunteer and 1 RSVP volunteer. Kathy stated that Dr. Silva attends the Broadmoor Sr. Center and asked if she had been approached to participate on the LCSS Board. Staff will make contact with Dr. Silva. UNFINISHED BUSINESS Next item is the Lindale Sr. Center Tuesday Night Dance. Kathy Herron suggests to table this issue until the November meeting. Lisa and Elsa will meet with the Site Council on Monday. At this time, we don't have enough information or power to get involved. This is a center and administration issue. With the money raised at the Tuesday Night Dance, it goes into the Senior Community Service Fund, since it is no longer a site council fundraiser. LCSS was given the opportunity to take over the dance and put the income into their fund. The Lindale Site Council want the Tuesday Night Dance back per Miltan. Per their meeting,they voted to move the dance from the evening to the afternoon. If the site council holds a fund-raiser then all monies collected go into their general fund. When the Lindale Site Council opted not to host the Tuesday Night Dance,then an Administrative decision was made to continue the evening dance since it was the best interest of the senior center users. It was an administrative decision to continue with that activity and was incorporated as a program of Senior Community Services. Ms. Harron stated that the site council requests for the LCS$ to address this issue and the superintendent wants to us to make the decision if we are going to sponsor it. They(Lindale)want us to resolve the issue between the Lindale seniors and the superintendent. When Elsa, Lisa and site council meet,we hope a resolution is the end result. If it not resolved, then the issue will be brought back to our committee. ANNOUNCEMENTS No Announcements 5 4111► V PUBLIC COMMENTS Miltan Martiz brought up the subject of the CHIP Program and its benefits. It was noted in the newspaper that the recent enrollment was low in numbers and it is truly necessary to get the word out of the CHIP benefits for families. There being no further business, Kathy Harron adjourned the meeting at 4:35 p.m. 6