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HomeMy WebLinkAboutMinutes Leadership Committee For Senior Services - 02/07/2008 Leadership Committee for Senior Services RECEIVED Lindale Senior Center 3135 Swantner FEB 1 0 2111D Thursday,February 7, 2008 The meeting was called to order at 3:35 p.m. by LCSS Chairperson, Kathy CITY SECRETARY'S OFFICE Roll Call—Miltan Martiz Roll call was conducted by Miltan. Please refer to the attached attendance roster. A quorum of seven members were in attendance. Roland Medrano arrived later. Introduction of Guests: Members of the Lindale Site Council were introduced. MINUTES The November minutes were tabled pending final corrections as per a motion made by Miltan Martiz and seconded by Donna Cisneros. The motion was approved. The January minutes were reviewed and Miltan noted that the time that the meeting was called to order was incorrect; it states 4:08 p.m. The correct time was 3:30 p.m. Under New Business, Kathy Harron's name was spelled incorrectly. Under the"Slate of Officers"the Treasurer's position is still vacant pending additional members to be appointed to the LCSS. Under Program Evaluation, strike line 1 on page 2 - a motion was made by Miltan and seconded by Apolonia Cantu. COMMITTEE REPORTS (Written reports are to be submitted to the Secretary prior to each meeting) PROGRAM OPERATIONS-Judy McNamara A. Senior Center Accreditation: The committee is seeking Site Council Member representatives to serve on the Ad Hoc Self Assessment Review committee. B. Senior Center Census Report: The committee members and staff are contemplating a recommended change to the current hours of operation. A preliminary report will be presented in March 2008. The new hours of operation (9:00 a.m.—5:00 p.m)at the Ethel Eyerly Senior Center began on January 14, 2008. C. Fee Based Programming: Staff has been advised that any revenues collected from the proposed Senior Center Membership fees would be deposited into the City's General Fund. Alan Bligh recommended further research to consider other options. The intent is to raise money specifically for SCS Program. D. Equipment Donation Policy: The subcommittee and staff will draft an Equipment Donation policy to document items donated to the program. Thank you letters and receipts should also be included. E. Upcoming Events: Shred-A-Thon's are planned for May 3rd and September 20'h. F. Site Council Summit: A Bi-annual training for all senior center site council members is planned for May 2008. SCANNED 1 41.0 V PROGRAM EVALUATION—Miltan Martiz IN.There were no comment cards to review. Leticia Ochoa had previously forwarded a draft of the revised comment cards for committee approval. Miltan visited all the centers except Ethel Eyerly to talk about the proposed increase of the milk prices. Ms. Martiz feels that there was"no reaction" because the centers are complaining that they have no comment cards to voice their concerns. Kathy Harron asked when the cards will be printed and distributed to the centers. Elsa Munoz stated that they can be printed in three to five working days once they are approved. Miltan presented some minor revisions to the comment card. Staff will make the changes as recommended. Miltan voiced concerns about whether or not the subcommittee is receiving all the comment cards from the center once a card is completed. They have received feedback on the food, but nothing else. Staff will work with the subcommittee to address all issues presented. Alan Bligh made a motion to approve the comment cards with the proposed revisions. Apolonia Cantu seconded the motion and it was approved. SPECIAL EVENTS/FUNDING & RESOURCE — Kathy Harron ►The committee is requested a three (3)month calendar outlining upcoming events. They also held a discussion about possible fundraising events for this year. Superintendent's Report—Elsa Munoz ►Elsa recognized Sylvia and Janette for their outstanding progress on their new positions. ►SCS has partnered with the Christus Spohn Wellness Center to host a satellite community outreach site. Benefits Counselors will provide one on one counseling services on the 3rd Tuesday of each month. Mrs. Jane Haas is the Director of the Christus Spohn Wellness Center. ▪A letter from Kathy Harron was forwarded to the City Secretary's office endorsing the prospective members to be appointed to the LCSS as approved in January. ►Ms. Munoz introduced Mrs. Adelfa Martinez, Lindale Site Council President. State of the Center Address —Adelfa Martinez Ms. Martinez welcomed the committee to the Lindale Senior Center. "She reports that the previous council has left us a"clean up"job to do. We have worked very hard since June 2007. There were many challenges and were looking forward to a brighter 2008. We were trained to follow rules and guidelines from our previous staff director. We had a good Thanksgiving and Christmas party with all the trimmings. As a team,we are continuing to make progress in spite the chaos created from the Tuesday Night Dance. Our volunteers help, and they are more important than fighting a losing battle with administration for our fundraiser. The site council has purchased a TV with DVD player for the Exercise room and a TV with a radio for the kitchen for the volunteers that cook breakfast. We are waiting for a Wii Game System. The children of Mary Grett Elementary School will be singing for Valentine's. We will have a contest for a Valentine Sweetheart and will celebrate February Birthdays on February 14`h. We did not have a chance to host a Farewell Party for our former director but later on we will plan on it. We like our new director; we are breaking her in. Thank you for coming." 2 1111110There was a question regarding the Tuesday Night Dance issue. On January 29, 2008 the Lindale Site Council informed staff that they would no longer support the Tuesday Night Dance. A meeting was held with the Tuesday Night Dance members on that same evening to notify them of the site council decision. Group consensus was for them to establish their own Tuesday Night Dance Club. There are four individuals who serve in a leadership capacity for the club. On February 5, 2008, last Tuesday, they hosted 106 attendees. SCS provided them with a start up of paper good supplies. Miltan asked if administration would not intervene with their decisions. She also asked what will happen with the money raised; where will it go and what is to be done with it? Elsa replied that Tuesday Night Dance Club will manage donations to be a self supporting activity. The funds are to pay for the band and refreshments and paper goods as needed; to offer free dances and special activities throughout the year. Administration will continue to have oversight as it is a designated Senior Community Services programming activity. SCS staff supports all groups, organizations, and clubs that utilize our centers. There was a question about whether the Tuesday Night Dance Club pays rental fee. Ms. Munoz reviewed the Senior Center Rental Policy and she presented the following example: If a site council wanted to host an event from 1:00 a.m. —4:00 p.m.,then the site council would not have to pay a rental fee because it would be held during normal center hours of operation. If that site council wanted to use the center after normal center hours then the group would have to pay the rental fees. The Tuesday Night Dance Club activity falls under normal center hours of operation hours because the Lindale Senior Center is open until 10pm on Tuesdays. Ms. Munoz welcomed Ms. Jane Haas to the LCSS Advisory Committee. Ms. Haas introduced herself and provided a brief summary of her professional background. FUNDING AND RESOURCE — Marion Ball ▪Report not available. PROGRAM HIGHLIGHTS—Lisa Oliver ►Monica Escamilla was introduced as the Senior Center Supervisor, Acting in Charge, at the Oveal Williams Senior Center. She is on temporary assignment from the Recreation Division. ►CDBG funding pre-applications were submitted in January. Requests are for facility improvements and center upgrades. ►SeniorNet Computer Lab classes are resuming this month. Volunteers are needed. O.Matter of Balance Fall Prevention Program coaches training concluded today. Miltan is now a certified coach. Connie Reschman,Zavala Senior Center Supervisor, is a Master Trainer. Christus Spohn Rehabilitation Therapy is also partnering with us for this initiative in conducting Matter of Balance classes. 11/-The Ms. Coastal Bend Senior Pageant is now recruiting contestants. Registration deadline is February 22,2008. Tickets are now available. Visit www.ccparkandrec.com for more details. 3 • it V RSVP - Sylvia Oliver 110.Senior Corps staff coordinated the Martin Luther King Day of Service on January 1511 through January 18'h. Events were located at Oveal Williams Senior Center and the Greenwood Senior Center. Four day care centers and two head start centers were also involved. II.The Corporation for National and Committee Service(CNS)Federal grant proposal has been submitted. The RSVP grant year is April 15'through March 3 ►Staff is organizing a trip to Coushatta for SCP and RSVP Volunteers. 110.An open house will be held at the Greenwood Library to highlight volunteer support needed for the Literacy council. ▪The Senior Corps Recognition will be held on Friday, April 18, 2008 at the American Bank Center. SCP-Janette Reuter ►SCP co-hosted the Martin Luther King event. ►The monthly in service featured a speaker from APS (Adult Protective Services) on the topic of elder abuse. *The CNS Project Progress Report was submitted on January 30, 2008. We are on target for meeting contract goals. We must recruit more volunteers. ▪There are currently eleven active volunteer stations. O.We are in the process of completing 50 evaluations. ►The Corporation for National and Community Service(CNS) will conduct a program monitoring visits in March. I.Senior Corps Volunteer Recognition award nominations are open through March 7, 2008. ►SCS Staff retreat is planned at Lake Mathis on February 22nd and 23rd, 2008. NEW BUSINESS - Kathy Harron ►Please note the agenda format change as recommended by the City Secretary's Office. II.The following slate of officers was presented: • Chairperson-Kathy Harron • Vice Chairperson-Judy McNamara • Secretary- Marion Ball • Treasurer-Vacant(pending new members) There were no nominations from the floor. Donna Cisneros made a motion, to accept the slate of officers as presented. Roland Medrano seconded the motion and it was unanimously approved. UNFINISHED BUSINESS - Kathy Harron "-Guy Williams will be updating the LCSS By Laws with the assistance of Kathy Harron. ►"Council Policy 14,Boards and Commissions and Committee Procedures"was reviewed, and a copy was distributed to all LCSS members. 4 err V ANNOUNCEMENTS *Elsa recommended that we invite Ms. Apolonia Cantu to the March meeting to recognize her for the six years of service to the committee. *Roland Medrano announced his retirement from the county after 30 years of service effective March 31, 2008. He is also resigning from the LCSS and recommends a representative from his department (Nueces County Department of Human Services)to fill his vacancy. b The LCSS thanked the Lindale Site Council for their graciousness in hosting the meeting and providing the delicious refreshments. ►Marion announced that there will be a Valentine's Day Party at the Ethel Eyerly Center, $2.00 per person with live band on February 8, 2008. PUBLIC COMMENT: None A motion to adjourn the meeting was made by Roland Medrano, seconded by Judy McNamara. All approved. The meeting adjourned at 4:45 p.m. 5