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HomeMy WebLinkAboutMinutes Leadership Committee For Senior Services - 03/20/2008 let1111110 RECEIVEL Leadership Committee for Senior Services Garden Senior Center FEB 1 0 71; 5225 Greely Thursday,March 20, 2008 CITY SECRETARY'S OFFICE The meeting was called to order at 3:35 p.m. by LCSS Chairperson,Kathy Harron. Roll Call—Kathy Harron Roll call was conducted by Kathy Harron. Please refer to the attached attendance roster. A quorum of seven members were in attendance. Nicole Segovia had called to advise that she would not be able to attend due to a scheduling conflict. Introduction of Guests: Kathy Harron introduced the newly appointed LCSS members as follows: Linda Leach(SCP); Lisa Pollakis(Community at Large) and Jane Haas (Direct Service Agency). MINUTES The committee reviewed the November and February meeting minutes. Linda Leach made a motion to approve the November meeting minutes. This was seconded by Lisa Pollakis. The motion was approved. Linda Leach made a motion to approve the February meeting minutes and the motion was seconded by Alan Bligh. The motion was approved. COMMITTEE REPORTS (Written reports are to be submitted to the Secretary prior to each meeting) PROGRAM OPERATIONS-Alan Bligh A. Senior Center Accreditation: The committee recommends the development of a Senior Center Accreditation Task Force. Representatives should include representatives from the senior center site council as well as senior center members. The SCA Task Force will work to complete the first phase of the accreditation process which is the Self Assessment phase. B. Senior Center Census Report: The census review was conducted during the summer of 2006 to track the number of senior center members who were utilizing the facilities. Preliminary findings indicate that there participation is very limited during the early morning hours at several of the sites. Therefore,they are evaluating changes to current hours of operation to maximize facility schedules for peak use periods. Programming will also be addressed based on senior center member feedback. C. Fee Based Programming: Mr. Bligh explained that the concept for a senior center membership fee was introduced as a fundraising opportunity for the SCS Program. Staff has advised that any revenues generated through membership fees would be deposited into the City's General Fund. Mr. Bligh shared his concerns about our ability to tap into these funds. He states that the committee will have to review other options. D. Equipment Donation Policy: Mr. Bligh explained that he is not familiar with government regulations regarding an equipment donation process and will seek guidance from staff to outline this policy. E. Upcoming Events: Mr. Bligh presented an overview of the Shred-A-Thon event hosted at the Greenwood Senior Center in 2007. The community delivered boxes to a"drive through" area at the center and could have the materials shredded for a$5.00 per box donation. They also had the option of going inside the center to attend identity theft presentations hosted by the Better Business Bureau staff. SCANNED He announced that this year National Better Business Bureau will b e conducting Shred-A-Thon events on May 3rd and September 206. Unfortunately,they will not be able to partner with the City for the 2008 event. The committee will explore other options for a separate event. F. Site Council Summit: Staff and LCSS members coordinate Biannual Site Council Summit meetings to review program updates; encourage feedback to identify priority needs; outline goals and evaluate programs and services. All Senior Center Site Council Executive Committee members are encouraged to participate. The meeting is also open to the public. The Summit is planned for May in conjunction with Older Americans Month activities. PROGRAM EVALUATION —Donna Cisneros ►Ms. Cisneros announced that the Comment Cards have been printed in color and will be distributed next week. Ms. Munoz also reflected on the significance of this tool as it will now be included on the City's Balanced ScoreCard to measure Customer Service. This process utilizes"data to develop measures and is a tool which can be used to successfully execute strategy and make improvements" 1 Jane Haas asked if these cards were published anywhere and Leticia Ochoa responded by saying that they are counted by the Sub Committee and then results are brought to the LCSS meetings. Ms. Ochoa remarked that the feedback is usually reserved for food issues and nothing else. She suggested that the cards be distributed to all members to improve return response rates. Jane Haas suggested an incentive award for those who filled out the card to increase the response rates. Ms. Munoz recommended that we utilize marketing strategies to increase awareness and participation. Lisa Pollakis suggested that instead of putting names on the cards we could issue tickets. Ms. Munoz clarified that the cards do not require a name on them unless an individuals requests a direct response. The committee will review this process and make a recommendation at the next meeting. SPECIAL EVENTS/FUNDING & RESOURCE — Kathy Harron O.The annual LCSS Fundraiser will be scheduled for August 211t or August 28th, 2008. The event will once again feature an"Adoption"campaign. Sylvia Oliver will provide technical support for marketing and media relations. The committee is considering either the Eddie Olivarez Orchestra or Carl Lewis and the Deadbeats as the entertainment band. The invited keynote speaker is Mr. Jim Montgomery, former CEO of Tulane University Hospital &Clinic who served during the Katrina Disaster in New Orleans, Louisiana. Possible venues include the Corpus Christi Country Club, Holiday Inn Emerald Beach and the Kings Crossing Country Club. The Corpus Christi Country Club requires us to secure a member to "sponsor"us for an event. Alan Bligh said he will contact John Carlson(CCCC member)to request guest sponsorship for the LCSS fundraising event. ▪Marion Ball presented a Fund Balance Report(please see attached). Superintendent's Report— Elsa Munoz ▪New LCSS members will be forwarded an"SCS On the Move"Powerpoint presentation to complete the first phase of orientation at their leisure. Phase II of the orientation will include a thirty minute meeting to be scheduled in April or prior to the retreat. Members agreed to schedule a retreat in lieu of the regular May meeting. The tentative schedule will be 12:00 p.m.— 1:00 p.m. ((Luncheon) and 1:00 p.m. to 5:00 p.m. (Retreat). The new LCSS members agreed to complete the Phase II orientation prior to the retreat luncheon. Details will be finalized at the April meeting. I (Excerpt from the City Manager's Office OPT Team PowerPoint Presentation 3/2007) 2 ►Staff Updates: Sonia Garza, enior Center Supervisor has been assigned to the Garden Senior Center (originally at the Northwest Senior Center). Richard Galvan, Senior Center Supervisor has been assigned to the Northwest Senior Center(originally at the Garden Senior Center). Gracie Canales is returning in a temporary position to serve as the Senior Center Supervisor at the Ethel Eyerly Senior Center. Ms. Canales is a former SCS employee who is relocating back to Corpus Christi. ',Officials from the Corporation for National Community Service were on site to conduct an intensive monitoring visit for the RSVP and SCP programs. They identified areas of needed improvement and recommendations for operational efficiency. A formal report will be forwarded within the next 3—6 weeks. RSVP— Sylvia Oliver ►The RSVP Newsletter layout has been revamped and will be distributed to stations and volunteers upon completion. ►We will be launching National Volunteer Month with a RSVP & SCP Volunteer Appreciation Day at the Golden Coral on March 31, 2008. All volunteers will receive a gift card to acknowledge their contributions to the community. ►Invitations for the Annual Senior Corps Recognition will be mailed out next week. The event will be held on Friday, April 18, 2008 from 3:00 p.m. —7:00 p.m. at the American Bank Center. This year's theme is Treasures in the Sand. LCSS member support and participation at this event is encouraged. O.The National Senior Corps Conference will be in held in Atlanta this summer. SCP—Janette I,The SCS staff retreat was held at Camp Showandasse(Lake Corpus Christi)in February. Staff completed a values and visioning session; revised the mission statement; addressed communication issues and conducted problem solving and other group activities. Staff demonstrates a high level of commitment and solidarity. ',Sonia Garza is the SCS volunteer station representative. She has completed thirty five (35) senior companion volunteer evaluations. She has also volunteered to provide technical support for the creation of an SCP PowerPoint presentation. ▪The monthly Volunteer In-Service presentation for February included a presentation from VistaCare. The training illustrated how volunteering is good for your health and was well received by the companions. The senior companion volunteers were also asked to complete a Volunteer Impact Scale Survey. Results indicate that 90%responded that they were highly satisfied with the program. Janette will address areas for needed improvement. ►Staff is finalizing the Criminal Background Check forms which are now required for all volunteers. Leticia Ochoa ▪Mayor Henry Garrett again participated in the 2008 Mayor for Wheels Campaign on March 18th and delivered meals to seven homebound clients. This initiative is aimed at increasing awareness and community support of Meals on Wheels programs"so no senior goes hungry®". The Ladies of Philoptochos Society of St. Nicholas Greek Orthodox Church presented a check in the amount of$1,530 to the Senior Community Services Program to sponsor the annual cost of meals for one Home Delivered Meal client. This is the third year that the organization has sponsored a client. ►The Nutrition Education Service Center(Central Kitchen) has been contracted to prepare lunch for Spring Break Camp at the Lindale Recreation Center for 25 children. We will be receiving a$3.50 reimbursement per meal served. 3 Marion Ball suggested that we send out SCS brochures to the Campstudents to share information about our programs with their parents and/or grandparents. NEW BUSINESS - Kathy Harron 10.There are currently three LCSS member vacancies as follows: 1 —Senior Companion Volunteer Representative 1 —Direct Service Agency Representative 1 —RSVP Volunteer Representative Kathy Harron suggested that she move from the RSVP designation to open up the Community at Large designation. Everyone agreed with the recommendation. Elsa Munoz clarified that with the change made by Kathy,the committee would be endorsing a Community at Large representative and a Direct Service Agency representative. Lisa Pollakis endorsed Ms. Rita Padron and Mr. George Driskell as Direct Service Agency representatives. Ms. Munoz commented that consideration for an ethnic minority may also be reviewed and discussed. Marion Ball endorsed Mr. Lewis Dotson for the Community At Large delegate. Ms. Hass endorsed Chon Hyun Kim. Upon final vote the LCSS members endorse Mr. George Driskell for the Direct Service Agency Representative and Chon Hyun Kim as the Community At Large delegate. This endorsement will be presented to City Council for approval on the April 8`" council agenda. 110.The By Laws Revision report was tabled. UNFINISHED BUSINESS None ANNOUNCEMENTS Sylvia Oliver announced that Ms. Lucy Johnson, former LCSS Advisory Committee member,broke her hip and is recuperating at home. PUBLIC COMMENT: None Kathy Harron adjourned the meeting at 4:55 p.m. 4