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HomeMy WebLinkAboutMinutes Leadership Committee For Senior Services - 04/03/2008 RECEIVE® 160 *rift Leadership Committee for Senior Services FEB 1 0 ?LW Meeting Minutes Northwest Senior Center Thursday, April 3, 2008 CITY SECRETARY'S OFFICE The meeting was called to order at 3:33p.m. by LCSS Chairperson, Kathy Harron. Roll Call — Kathy Harron Roll call was conducted by Marion Ball. Please refer to the attached attendance roster. A quorum of eight members were in attendance. Miltan Martiz noted that she did not attend the meeting last month because her father's illness. Donna Cisneros motioned to accept the excuse of Ms. Martiz and Linda Leach seconded the motion. The motion was approved. Elsa Munoz noted that Nicole Segovia called and requested a medical leave excuse. Ms. Munoz advised that Judy McNamara also called and advised that she would not be attending the meeting because of a work scheduling conflict. Guy Williams arrived late. ►Kathy Harron introduced George Driskell and Chon-Hyun Kim. These individuals were endorsed as prospective LCSS members. The City Council will appoint advisory committee members on April 8, 2008. Introduction of Guests: Roland Medrano was introduced as a special guest. He was honored with a plaque for his service to the LCSS Committee. MINUTES The committee reviewed the March meeting minutes. Jane Haas motioned to accept the minutes and Milran Martiz seconded that motion. The motion was approved. COMMITTEE REPORTS (Written reports are to be submitted to the Secretary prior to each meeting) PROGRAM OPERATIONS —Alan Bligh No Report PROGRAM EVALUATION — Marion Ball ▪Marion Ball presented the new survey cards that were distributed to members of the Ethel Eyerly Senior Center. The other senior centers will receive their survey cards in April. Survey results are as follows: Service: 65% Satisfied; 1% Dissatisfied; 27% No Response. Programs and Activities: 39% Excellent; 48% Good; 5% Fair; the rest were No Response. Staff Courtesy: 46% Excellent; 46% Good; 5% Fair; 5% No Response. Meal Services: 30% Excellent; 59% Good; 7% Fair; 0% Poor; 5% No Response. Facilities: 34% Excellent; 55% Good; 9% Fair; 0% Poor; and the rest were No Response. ▪Senior Companion Program Survey: Marion Ball reported that there appears to be a slight problem in getting the senior volunteers to answer their surveys correctly. The March 2008 survey results indicate that volunteers and clients are very satisfied with the program. However, Program Evaluation subcommittee members question the validity of a "perfect' rating. They will explore options for securing a more accurate assessment. SCANNED SPECIAL EVENTS/FUNDING & RESOURCE —Jane Haas ▪The annual signature fundraising event will be held on August 28, 2008. The featured keynote speaker will be Jim Montgomery. Alan Bligh has secured a member sponsor to host the event at the Corpus Christi County Club. Sylvia Oliver will serve on the Publicity Committee and Jane Haas will serve on the Entertainment Committee. ▪The National Council on Aging has developed a way for the National Institute of Senior Centers (NISC) to collect used cell phones for fundraising and to help the environment by keeping phones out of our nation's landfills.The subcommittee has endorsed the Cellular Recycling Program and plans on launching this fundraiser in May. Old phones can be worth up to $30. As part of this special program, Cellular Recycler will pay for each phone collected. The phones are either recycled for their precious metals or are refurbished for use in developing countries. Collection points will include cell phone stores, senior centers and City Hall. 10-The Shred A Thon will be held on May 3, 2008 at the Greenwood Senior Center 9:00 a.m. to noon. Alan Bligh added that the Greenwood Center had the perfect physical layout for this fundraiser and the location was good. Superintendent's Report— Elsa Munoz ►Ms. Munoz reported that the Coastal Bend Area Agency on Aging has notified us of additional funding for the Elderly Nutrition Program. It is estimated that we will receive approximately $35,000 for the program. ▪Elsa Munoz introduced a new process for staff reports for the LCSS committee meetings. During the May retreat, LCSS members will identify key information that is critical for the committee members to get program updates. The proposed report will include RSVP, SCP, Senior Centers and the Nutrition Education Service Center updates. Statistical data will also be included. For example, RSVP will report the number of current active volunteers, the number of volunteer stations and the number of hours these volunteers serve. Also, two summary statements will be provided for that current month. Please see attached copy of the April report. The reports will be distributed at least 24 hours prior to the meeting to insure the most current information is included. LCSS members can review the information and present questions or request follow up details during the regular meeting. Ms. Lisa Pollakis suggested moving the Benefits Counseling details under Senior Centers. ►Leticia Ochoa provided a brief overview of the Coastal Bend Nutrition Program Food Bid process. Nutrition program service providers in the twelve county regions meet on a bi- annual basis to complete a bid packet review and recommend contract awards. Ms. Ochoa said that by the end of April she should know what kind of an increase to food products we can expect. Unfinished Business — Guy Williams ► Guy Williams reviewed two revisions to the LCSS By-Laws. He stated that the LCSS committee serves only in an advisory capacity. Elsa Munoz said that staff is responsible for carrying out the recommendations of the committee to the best of their ability. She continued by saying the committee has a lot more influence on the course of the programming and service levels that we provide. The LCSS committee is integral to the success of the Senior Community Services program. She believes that the City Council views this the same way. Ms. Martiz stated that what Elsa Munoz was saying is that they see us more as doers than advisors. Ms. Martiz stated that if that's what they see us as, then we have to be doing more. Ms. Munoz replied that the LCSS members play a very important role in shaping the current and future Senior Community Services goals and objectives. 2 h✓ Ms. Munoz cited that the process of the By Law revisions and recommendations by the committee have to be put in writing at least seven days prior to the next meeting. Other revisions included a proposed amendment to Article Seven, Committees; Funding/Resource and Special Events has been combined and the By Laws must be amended to reflect that change. Ms. Munoz will work with Mr. Williams to process the revisions as submitted. NEW BUSINESS - Kathy Harron ...Kathy Harron stated that they have to appoint a Treasurer to the Executive Committee. New members were asked to select a subcommittee they would like to serve on. Those include Program Evaluation; Program Operations and Funding/Resource/Special Events. Ms. Harron, Mr. Bligh and Donna Cisneros provided a brief overview of their subcommittees and the role of committee members. Kathy Harron asked members if they would like to volunteer as the Treasurer. No one volunteered. Ms. Harron then suggested Lisa Pollakis. Elsa advised that Ms. Pollakis had already left the meeting and recommended that they should approach her at a later time to see if she would accept the position. ANNOUNCEMENTS ►The LCSS Retreat will be held Thursday, May 1, 2008 at the Garden Senior Center. The retreat will begin at 12:00 p. m. with a luncheon. The event is scheduled from noon to 5:00 p. m. ►The regular meeting schedule will be revised due to the retreat and a new schedule will be sent out. The May 2008 retreat will be at held at the Garden Senior Center and the June 5th meeting will be held at the Zavala Senior Center. lo-The Northwest State of the Senior Center Address was inadvertently left off the agenda after trying to amend it to meet the posting deadline. The agenda item was not communicated to the Site Council Chairperson, therefore, they did not attend the meeting. Ms. Munoz will invite the Chairperson to the next meeting. ►Jane Haas announced that the Senior Corps Recognition and Awards Ceremony will be held on April 18, 2008. Members should RSVP by April 4, 2008. Nominations for the Senior Corps Recognition Awards has been extended to April 11, 2008. ►The Ms. Coastal Bend Senior Pageant will be held at the Selena Auditorium on Sunday, April 6th. Tickets are $6.00 and volunteers are still needed to help with the event. ►The Senior Corps Fun Tour to Coushatta and Paragon Casinos has been set for May 21st through May 23rd. ►Event fliers were distributed announcing the Adult Protective Services Golf Classic on April 25th and another announcing the Economic Enrollment Stimulus event on April 11th. PUBLIC COMMENT: None Miltan Martiz motioned to adjourn the meeting and Linda Leach seconded the motion. The motion carried and Kathy Harron adjourned the meeting at 4:30 p.m. 3