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HomeMy WebLinkAboutMinutes Leadership Committee For Senior Services - 06/12/2008 it vl Leadership Committee for Senior Services RECEIVED Meeting Minutes Zavala Senior Center FES 1 0 2010 Thursday, June 12, 2008 CITY SECRETARY'S OFFICE The meeting was called to order at 3:35 p.m. by Chairperson Kathy Harron. Sally Gavlik, Director of Parks & Recreation, reviewed the proposed 2009 budget for the department. Ms. Gavlik disseminated a proposed General Fund Parks and Recreation Department Budget Decrease Report. She advised that these reductions would impact summer programs eliminating positions and other direct service support. Ms. Gavlik advised that the SCS division did not have any budget cuts, yet there would be no increases either. Ms. Gavlik also explained the rational for transferring RSVP and SCP to the Community Services Division under the direction of Valerie Villarreal. Ms. Gavlik stated that the Corporation for National and Community Service had conducted a monitoring visit in 2008 and recommended that RSVP and SCP should be separated from Senior Community Services Operations. A subsequent monitoring visit concluded that either the Senior Corps. programs remain with the Parks and Recreation Departments in a separate division or else with an outside non-profit agency. Ms. Gavilk opted to transfer the Senior Corps. operations to the Community Services Division which also manages and coordinates grant programs. This solution was acceptable to the Corporation for National and Community Service. Ms. Gavlik apologized that she was unable to attend the last meeting to address this issue. She noted that this was a policy decision which she had to make in the best interest of the volunteer programs. Ms. Gavlik recommended that the LCSS maintained a representative from RSVP and SCP on the advisory committee. Ms. Gavlik announced that the 2008 bond project proposal will include a 1.5 million dollar budget for the expansion of the Broadmoor Senior Center. ►Roll Call Roll call was conducted by Marion Ball, Secretary. Ronnell Bright, George Driskell, Kathy Harron and Linda Leach previously advised that they would be unable to attend the meeting. Guy Williams was not in attendance. Nicole Segovia left message stating that if she was unable to attend this meeting she would resign from the committee. Lisa Pollakis arrived late. Ms. Martz made a motion to approve the absences as submitted and Ms. Pollakis seconded the motion. The motion carried. SCANNED it V ►MINUTES Elsa Munoz explained that they had received two sets of minutes as follows: Retreat minutes and Regular meeting minutes. Lisa Pollakis motioned to accept the minutes as written and Dotson Lewis seconded the motion. The motion was approved. ►COMMITTEE REPORTS (Written reports am to be submitted to the Secretary prior to each meeting) Program Operations Alan Bligh announced that the Shred a Thon was a success. The event served 65 cars yielding $315.00 for SCS funds. A total of 4500 pounds were shredded. Mr. Bligh reported that a good media coverage he also thanked Elsa Munoz, Lisa Oliver and Leticia Ochoa for their support and assistance. Mr. Bligh advised that the next Shred a Thon was scheduled for September 20, 2008. Mr. Bligh recommends that the next event be hosted at a different location to expand the project in another area in the city. He notes that there was one complaint from an elderly person because the event was not hosted in Flour Bluff. Potential sites for the September event are either Lindale or Garden Senior Centers. Ms. Jane Haas made a motion to host the Shred a Thon on September 20, 2008, Ms Martiz seconded the motion. The motion was unanimously approved. Elsa Munoz also recognized Susan Massey and other Better Business Beaureau staff for helping SCS staff in shredding several boxes of SCS documents. She also acknowledged Mr. Bligh and Ms. Haas for their assistance at the event. Program Evaluations Marion Ball reported that 102 SCS "Cares About You" survey cards were turned in from Zavala and Greenwood Senior Centers. There were no survey cards turned in from any of the other six Senior Centers. Of the 102 survey cards there were 6 individuals that were requesting follow-up contact. Special Events Ms. Haas reported that a dance fundraiser had been previously discussed; however, there has been no progress on this event. Ms. Munoz advised that a deposit to the Corpus Christi Country Club must be made as soon as possible to reserve the event date. ►SCP - No report. ▪RSVP — No report. ►Superintendent's Report— Elsa Munoz Ms. Munoz reviewed the new staff report format as approved at the April 2008 meeting. Beginning next month the SCS division program report will be distributed via email attachment prior to the meeting. Ms. Munoz reviewed report highlights as follows: 2 11110 •The Area Agency of Aging has awarded additional funds for home delivered meals which will delay the implementation of a waiting list. •Sally Gavlik and Ms. Munoz met with the members of the Ethel Eyerly Senior Center to review a proposed plan for hosting the Weed and Seed Program at the Ethel Eyerly Senior Center. After receiving negative feedback from senior center members staff is seeking an alternate location for the Weed and Seed Program. •We have an opportunity to partner with Nueces County for the "Texans feeding Texans"- home delivered meal grant program. There is potential funding to supplement and expand home delivered meal services. • Lisa Oliver reported that the Ethel Eyerly Senior Center now has a newly constructed delivery door entrance for loading and unloading the congregate meals. • Ms. Oliver announced that a Site Council Summit was held on May 4, 2008. Representatives from all Senior Center Site Councils attended the training. Staff and Site Council members shared positive feedback regarding the training. In recognition of the outstanding work of each site council, SCS will sponsor a complimentary hot dog party for each site. •Senior Health and Fitness Day was held on June 4,2008 with over 300 attendees. Events included track and field, chair volleyball competition, basketball competition and a Wii demonstration. The event was a huge success. Ms. Munoz introduced the new Kitchen Supervisor, Joel Alonzo. Mr. Alonzo provided a brief work history and stated that he was excited about joining the SCS team. Ms. Munoz also announced the resignation of Ms. Judy McNamara from the LCSS Committee. ►Unfinished Business Mr. Williams had previously forwarded the proposed By-Law revisions via email. Since Mr. Williams was not in attendance, Mr. Bligh motioned to table the By-Laws until the next meeting. Donna Cisneros seconded the motion and it was unanimously approved. ►ANNOUNCEMENTS: The SCS offices will be closed on June 17, 2008 from 1:00 p.m. to 5:00 p.m. for a general staff meeting. The SCS offices will be closed on July 4, 2008. PUBLIC COMMENT: Susan Massey, Better Business Bureau staff person, was introduced as a guest. ADJOURMNET: Ms. Martiz made a motion to adjourn the meeting and was seconded by Lisa Pollakis. The motion carried and the meeting was adjourned at 4:40 p.m. 3