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HomeMy WebLinkAboutMinutes Leadership Committee For Senior Services - 08/07/2008 lir leo \or Leadership Committee for Senior Services Meeting Minutes $g101tr Ethel Eyerly Senior Center 01 ?ra Thursday, August 7, 2008 i u s _ , 'The meeting was called to order at 3:35 p.m. by Chairperson Kathy Harron. ►Roll Callo) ti Mti Roll call was conducted by Marion Ball, Secretary. It was noted that Jane Haas, Linda Leacl4,`g6tson Lewis Jr., and Lisa Pollakis were absent. Guy Williams arrived late. The meeting proceeded with a quorum of seven members in attendance. Kathy Harron made a motion to excuse LCSS member absences for the June 2008 meeting. Marion Ball seconded the motion and it was unanimously approved. to-MINUTES Kathy Harron asked if there were any corrections from the June 2008 meeting. She noted that the minutes reflected that she had called the June meeting to order, however, she was absent from that meeting. The minutes were approved as amended. IP-STATE OF THE SENIOR CENTER ADDRESS Mr. Curtis Ford thanked the LCSS Committee for their hard work and noted that their efforts are greatly appreciated. He also recommended that the Ethel Eyerly Senior Center should be highly publicized to the community. He conducted an informal survey recently and found that only three people he interviewed actually knew about the senior center. He recommended that we launch an aggressive marketing campaign to promote the senior community services programs and senior centers. The Ethel Eyerly site counsel is planning to host a recruitment event at the local HEB. They will develop a "60+we have a gift"flyer to attract attention to the table. When someone approaches the table they will receive a card/invitation to enjoy a congregate meal at the senior center. They will also receive a schedule of the daily activities at the center and calendar of special events. Mr. Ford was concerned about the fees that are being charged when the center is used after hours of regular operation. He is working with KRIS to develop a ten minute program to get the word out to seniors on what is going on around the City at all the senior centers. ▪COMMITTEE REPORTS (Written reports are to be submitted to the Secretary prior to each meeting) Program Operations Alan Bligh announced they need someone to volunteer to join the Program Operations Subcommittee. George Driskell volunteered to join the Program Operations Subcommittee as chairperson. Mr. Bligh would like for the senior centers to apply for national accreditation. He stated that when we submit for grant opportunities it is always good to mention that we are a "nationally recognized senior center. t SCANNED Mr. Bligh was also concEFnMbout the hours of operation at th�enlEF centers. Lisa Oliver explained that centers have varying hours of operation based on group meeting schedules; programs and activities. There are currently two centers that are open in the evenings which include Lindale and Garden. Program Evaluations Ms. Marion Ball reported that there were 61 evaluation cards turned in for the month of June and July. Almost all comments were excellent or good. Three cards rated program activities as fair. Six evaluations reflected that meal services were not favorable. Three cards also rated facilities bathrooms as fair. Only one individual requested a follow up contact. The subcommittee recommends that for next month the site staff will need to send the comment cards by the last Friday of the month in order for these cards to be evaluated. Ms. Ball also recommended that the centers should pass out evaluation cards one day of the month and encourage them to give their comment based on their experiences throughout the month. Special Events Ms. Kathy Harron introduced a proposal to change the title of the Funding/Special Events Subcommittee. A suggested title change was"Development Subcommittee". Mr. Williams objected to the title change. Ms. Martiz motioned to keep name"as is". George Driskell noted that he was opposed to Funding/Special Events Subcommittee. Ms. Harron called for a vote to keep the subcommittee title "as is". There was one vote opposing the motion, however, the majority ruled in favor of the motion to keep the title. Kathy advised that this issue may be placed on the agenda for review at a future meeting. She reviewed potential fundraising projects for the remainder of this year. One consideration would be to develop a solicitation campaign to adopt a home delivered meal client or a senior center. Letters could be mailed out to local physicians and attorneys from the mailing list developed for the "Evening with Dr. Clark" event held last year. The other suggestion is to host a local version of the "Antique Road ShoW'for 2009. We could advertise it based on verbal appraisals only and then develop a schedule and locations to attract people who would want to sit and watch the appraisals. We could also host a concession stand and information booth about our programs and services. Media coverage would also be solicited. Kathy recommended that the solicitation campaign fundraiser be coordinated by the members of the Funding/Special Events Subcommittee members. Mr. Bligh made a motion to approve the recommendation and Ms. Martiz seconded the motion. The committee unanimously approved the motion. The Antique Road Show will take about 18 months to plan and Kathy suggested that the committee begin work on the project right away. Ms. Harron advised that the subcommittee will place this item on their agenda for next subcommittee meeting. Community Services Division Report Valerie Villarreal, Superintendent for Community Services reviewed and discussed plans to develop a separate advisory committee for each of the Senior Corp programs (RSVP and SCP). She requested LCSS member feedback before making any changes on transferring current SCP and RSVP representatives from the LCSS advisory committee. Ms. Villarreal advised that the current group worked great together and that no one has to be taken off the LCSS advisory committee. Ms. Harron commented that she didn't want RSVP and SCP to be removed from the LCSS advisory committee and made a motion to that effect. George Driskell seconded the motion and it was unanimously approved. 2 ` rr ►SCP Valerie reported that five new Senior Companion volunteers were recruited in June and notes that the program is doing very well. ►RSVP Valerie reported that RSVP is also doing great. Their biggest community project is working with CCISD and the diocese to recruit volunteers for the "Keep Every Youth in School" initiative. ►Superintendent's Report Lisa Oliver advised the written report was attached with the meeting packet. Highlights include the Bond Project 2008 proposed project list which Elsa had previously sent out via email. The Broadmoor Senior Center expansion project is included in the 2008 bond proposal. A public meeting will be held at 5:30 p.m. at City Hall on the 12th of August. The public may also submit comments on online on the cctexas.com website. Lisa reports the 2004 Bond Project parking lot improvements as follows: Ethel Eyerly and Greenwood senior center parking lots have been completed. The Lindale Senior Center parking lot improvement project is pending due to drainage issues which must be resolved before work is initiated on the parking lot. Lisa commented that any improvements people would like to see in the future could be expressed at the 2008 bond project public hearing. Ms. Oliver also commented that there were no disruptions on the meals for the seniors during the Hurricane Dolly event. Senior Center members and home delivered meal clients were served two meals on the 22n' in anticipation of the bad weather forecast for Wednesday, August 23, 2008. The attached report also details program services data to include meals and benefits counseling units for June and July 2008. ►Unfinished Business Guy Williams requested that staff email the proposed By-Law Revisions to all LCSS members. This topic will be on next month's agenda. Kathy Harron inquired about the status of the revised SCS Mission Statement. Ms. Oliver reviewed the Mission Statement which was developed at the May retreat and was reviewed in the June meeting. Formal adoption of the new mission statement should be an action item for next month's agenda. ►ANNOUNCEMENTS : None ▪PUBLIC COMMENT: None ►ADJOURMENT: The meeting was adjourned at 5:17 p.m. 3