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HomeMy WebLinkAboutMinutes Leadership Committee For Senior Services - 11/06/2008 RECEIVED Leadership Committee for Senior Services FEB 1 0 2010 Meeting Minutes City Hall 6`" Floor Conference Room Thursday, November 6, 2008 CITY SECRETARY'S OFFICE ►A quorum of members was present and the meeting was called to order at 3:40 p.m. by Marion Ball, Secretary. Poi Roll Call Roll call was conducted by Marion Ball, Secretary. 'Introductions Elsa Munoz introduced, Stacie Talbert, new Assistant Director for the Parks and Recreation Department. Ms. Talbert apologized for not being able to attend these meetings sooner, however, she had not received correspondence regarding the October meeting. Ms. Talbert stated that she plans on attending more meetings in the future. ▪MINUTES Committee members reviewed the October 2008 meeting minutes. Lisa Pollakis made a motion to accept the minutes as written. Vicki Garza asked if the minutes are always passed out at the meetings and requested that they be emailed so they could review them more thoroughly. Lisa Oliver stated that the minutes are usually emailed in advance of the meeting. Due to staff turnover in the Administrative Assistant position there was a delay in sending out the minutes prior to the November meeting. Vicki Garza made a motion to amend to include that new LCSS members were introduced at the previous meeting. Lisa Pollakis seconded the motion and the minutes were approved. ▪STATE OF THE SENIOR CENTER ADDRESS Ms. Gabina Bazan presented a comprehensive report of the activities, classes and special events hosted at the Greenwood Senior Center. Please see attached report. ▪COMMITTEE REPORTS (Written reports are to be submitted to the Secretary prior to each meeting) Program Operations The subcommittee has been unable to meet. Mr. Bligh reported on the Senior Center Director's Summit that was held October 27-31, 2008 at the Omni Marina Tower Hotel. Mr. Bligh mentioned how impressed he was at how many Senior Center Director's came from all across Texas and the United States. He was also amazed that there are six accredited Senior Centers in Texas alone and five out of the six senior centers don't have the words "Senior Center in their name. Mr. Bligh also mentioned there was an excellent power point that was presented at the conference. He urged everyone to visit the NISC website (www.ncoa.org/nisc) to view the power point entitled as "National New Models of Senior Centers" listed under the "Resource" section. Mr. Bligh also highlighted Senior Center Models such as Centers of Excellence (Accredited Senior Centers) and Life long Learning/Arts where some centers create programs for public access television and others are learning to play a musical instrument. SCANNED 1 Mr. Bligh also introduced the concept of a Social Service Unit as a project. Senior Center Supervisors from two sites (Broadmoor and Northwest) have been assigned to the Social Service Unit to conduct annual Home Delivered Meal client assessment updates to maintain grant compliance. Staff will be dedicated to the Social Services Unit on a full time basis to focus on home visits and records management. Lisa Oliver will be covering the senior center operations at Broadmoor Senior Center and Lena Herrera, Staff Assistant will provide limited oversight of nutrition program operations at the Northwest Senior Center. Leticia Ochoa and Elsa Munoz will provide support to the Northwest Senior Center as needed. Program Evaluations Donna Cisneros reports that only one of eight senior centers submitted fifteen "How Are We Doing" comment cards. Thirteen out of those fifteen were completely satisfied with our services. Joel Alonzo recommended that staff should place the comment cards where they could be easily accessed by the seniors. Marion Ball mentioned that the center supervisors should be urging the seniors to fill out these cards so we could get a better response. Elsa Munoz recommended that comment card focus on the overall services of the Senior Community Services program and not only the meal program. Funding/Special Events Dotson Lewis commented on Ethel Eyerly's Wii Tournament and what a great hit it is becoming. He believes that it is a wonderful idea because it helps everyone interact with each other and everyone can participate regardless of their abilities. It also great because it is getting the younger children involved in the community and with the seniors. Mr. Lewis recommended that we consider organizing a Wii Olympics. Wii games include bowling, fishing, baseball, golf, and many more. Elsa Munoz announced that the Annual Holiday Dinner will be hosted on Thursday, December 18, 2008 at the American Bank Center in the Watergarden Room. Ms. Munoz mentioned there will be no charge for the senior center members. Complimentary tickets will be distributed to the members at their respective centers. We will host a table at the event so guests under the age of 60 or people who are not registered at our senior centers can purchase a ticket for approximately $8.00 - $10.00 per ticket. Ms. Munoz reminded everyone that we will not be providing transportation this year due to our limited budget and we are encouraging members to carpool if they do not have transportation. RTA B-line riders can make reservations as normal. ,SCS Division Program Report Elsa Munoz introduced Rosario Medina the temporary Administrative Assistant. LCSS members took a few minutes to review the SCS Program Report (see attached). Alan Bligh questioned the number of Senior Companion Program phone in referrals and the Home Delivered Meals. Marion Ball asked if a senior citizen needs their toilet or roof fixed could it be considered a phone in referral. Lisa Oliver explained that we would process a phone in referral and coordinate services through local community resources. Vicki Garza mentioned there were a lot of compliments on the Senior Center Director's Summit. 'Parks and Recreation Department Update Ms. Munoz advised new members that the Bond Project 2008 ballot included a proposed expansion for the Broadmoor Senior Center. 2 ►Unfinished Business `SO LCSS By-Laws: Guy Williams made revisions to the By-Laws and proposed that they be reviewed and voted on separately as follows: Page two, Article Four. Duties, Number 5 Proposed Amendment#5: To assist in the coordination and planning of fundraising activities to benefit Senior Community Services Division goals. Guy Williams motioned to withdraw the proposed amendment and keep the current version "To coordinate and plan fund raising activities to benefit Senior Community Services Division goals". Marion Ball seconded the motion and it was unanimously approved. Page two, Article Five: Officers, Vacancies Amendment#1: Upon resignation of an executive committee member, the chairperson shall appoint a committee member to a vacant executive position. Amendment#2: Upon resignation or removal of an officer of the committee, the officer replacing the vacant position shall be elected at the next regular meeting with written notice of the time, place the purpose of the meeting shall be mailed to each member at least seven days before the meeting. Amendment#3:A vacancy in any office, because of death, resignation, removal, disqualification, or otherwise, may be filled by the Board of Director's for the unexpired portion of the term. Dotson Lewis made a motion to adopt the proposed Amendment#2. Marion Ball seconded the motion and it was unanimously approved. Page four, Article Seven: Committees; Section Two: Standing Committee's Role as follows: A. *Funding and Resource/Special Events `identify resource development initiatives to augment Federal, state and local funding for program enhancements Vicki Garza made a motion to add the proposed verbiage as noted above *identify resource development initiatives to augment Federal, state and local funding for program enhancements. Alan Bligh seconded the motion and it was unanimously approved.. Guy Williams reviewed the proposed amendment to A.1 as follows: Assist and support in the fundraising activities. After some discussion, he made a motion to maintain the current verbiage Al Direct involvement in fundraising efforts. Lisa Pollakis seconded the motion and it was unanimously approved. Guy Williams reviewed the proposed amendment to add "Funding"to the third bullet A.2. Provide support in funding, coordinating and planning special events. Guy Williams made a motion to approve the proposed amendment to the third bullet *Provide support in fundraising, coordinating and planning special events. Vicki Garza seconded the motion. Mr. Lewis recommended that the word be changed to "fundraising". Mr. Williams amended the motion as recommended by Mr. Lewis. Mrs. Garza accepted the amendment. The motion was approved as amended. Page Four, Article Eight: Amendments Guy Williams made a motion to add LCSS before the word committee in the first and second sentences to clarify which committee was being distinguished. Lisa Pollakis seconded the motion. Mr. Lewis questioned whether it was necessary to make that change. It was agreed that adding LCSS would distinguish it from a standing committee. The motion was approved. 3 'New Business: S4110 Elsa Munoz reported that there were two LCSS vacancies. Ms. Munoz asked everyone to review the biological information for each of the prospective candidates as included in the agenda packet. Mr. Lewis suggested that we conduct an interview process with the candidates instead of endorsing someone based on a review of the biographical information form. Guy Williams did not support that process. Dotson Lewis made a motion that those who apply must get an opportunity to appear before the committee. The motion failed due to lack of a second. Mr. Bligh advised that Area Agency on Aging utilizes a committee review process which includes three members. The committee conducts an interview with the prospective candidates. Ms. Munoz will consult with the City Secretary's Office to review existing policy regarding the selection process for endorsing prospective LCSS candidates. Guy Williams made a motion to endorse Rita Padron as a new LCSS member. Following some discussion it was clarified that the SCP vacancy could only be filled by an active SCP Volunteer. Therefore, only one vacancy could be filled at today's meeting. After further discussion about the prospective candidates Mr. Williams withdrew his motion. Miltan Martiz made a motion to endorse Micheal Ramsey as a new LCSS Member. Mr. Williams seconded the motion and it was approved. A letter of endorsement for Mr. Micheal Ramsey will be forwarded to the City Secretary's Office. 'ANNOUNCEMENTS: None 'PUBLIC COMMENT: None ►ADJOURMENT: Meeting Adjourned at 4:55 pm 4