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HomeMy WebLinkAboutMinutes Leadership Committee For Senior Services - 03/05/2009 "tee, air +410 Leadership Committee for Senior Services Meeting Minutes A(/6 j7 Oveal Williams Senior Center Zu4 Thursday, March 5, 2009 CITY CRf7gR�S OFFICE *Ms. Munoz announced that due to the vacancies on the LOSS Executive Committee, we wou • need a volunteer to lead today's meeting. Mr. Dotson Lewis volunteered to serve in this capacity. A quorum of members was present and the meeting was called to order at 3:37 p.m. by Dotson Lewis. ▪Roll Call Roll call was conducted by Rosario Medina, Administrative Assistant. Elsa Munoz reported that Vicki Garza had previously advised that she would be absent because she would be attending the National AARP Conference. Hilarion Villanueva is unable to attend the meeting due to illness. Guy Williams was not able to attend the meeting due to a work schedule conflict. ►Introduction of New Members Elsa Munoz introduced the following new members Adelfa Martinez, Michael Ramsey and Sherri Darveaux. These members were appointed to the LCSS at the February 24, 2009 City Council Meeting. IP-Consider Committee Member Attendance Issues Dotson Lewis addressed the absence of Guy Williams on February 5, 2009. There was no action taken on this item. ►MINUTES Committee members reviewed the February 2009 meeting minutes. Miltan Martiz requested a correction on page 1 to reflect that the correct number of Comment Cards received were two hundred eighty one. Michael Ramsey made a motion to approve the minutes as amended, Ms. Martiz seconded the motion and it was unanimously approved. IP-Recognition Ms. Munoz presented Marion Ball with a Certificate of Recognition for exceptional dedication and service to the LCSS from February 2002 — March 2009. IP STATE OF THE SENIOR CENTER ADDRESS Mr. Lewis Hardeman, Oveal Williams Senior Site Council President, presented a comprehensive report of the activities, classes and special events hosted at the Oveal Williams Senior Center. Please see attached report. 10-COMMITTEE REPORTS (Written reports are to be submitted to the Secretary prior to each meeting) SCANNED t Program Operations Dotson Lewis reported that the subcommittee reviewed the upcoming Site Council Elections process. The subcommittee presented the following recommendations: Term Limits • Site Council members may serve two consecutive two year terms and a maximum of four years. • Officers may serve a maximum two year term. • Officers will be elected by all senior center members (in the past the Site Council officers were elected by Site Council members). Ms. Martiz asked how the Site Council funds are recorded if they are constantly changing members and officers. Mr. Lewis advised that the next step would be to recommend an internal audit that is conducted at the end of each term. He suggested that we recruit AARP Tax Aide volunteers to conduct an annual audit. Mrs. Martinez asked how the elections would be conducted. Mr. Lewis recommends that it should be a secret ballot process with oversight by the Program Operations Subcommittee. Mr. Lewis also recommends that senior center members who attend multiple centers must declare a "home" center and may only run for the Site Council for that"home" center. Mr. Ramsey made a motion to approve the recommendations of the Program Operations Subcommittee. Mrs. Martiz seconded the motion and it was unanimously approved. Program Evaluations Donna Rodriguez reported on the "Senior Community Services Cares About You" survey cards for February 2009. Center Name Survey Cards Satisfied Unsatisfied Submitted Broadmoor Senior Center 30 28 2 Ethel Eyerly Senior Center 7 7 Greenwood Senior Center 243 238 5 Lindale Senior Center 28 28 Northwest Senior Center 67 67 Oveal Williams Senior Center 56 56 Total 431 424 7 Mrs. Rodriguez stated that the subcommittee was not able to complete the-entire agenda. Mr. Lewis stated how impressed he was with the response on the number of survey cards that were submitted. As per a suggestion on the survey cards this month there was a recommendation to develop a program orientation process for all senior center members. Topics would include the Nutrition Program Guidelines and Senior Center Rules and Regulations. Lisa Oliver and Leticia Ochoa will work with the subcommittee and Mr. Lewis to develop a PowerPoint orientation. Funding/Special Events Elsa Munoz reviewed the staff proposal for a community fundraising event to include a rummage sale, breakfast taquito sale in the morning, turkey legs and chalupas for lunch time, beverage station, moon jump and plant sale, arts and crafts. Staff also recommends that each Site Council consider a contribution for the fundraiser. The proposed date was the first weekend of April however, that date conflicts with the City Council Elections. Leticia Ochoa advised that Mary Ann Mondragon had suggested moving the event to May 2009. Mr. Ramsey introduced a motion to move the event to May 2 11.110 V 9th as a tentative date to allow more time for planning. Mrs. Martiz seconded the motion and it was unanimously approved. ►SCS Division Program Report Ms. Munoz announced that staff is collating all senior center program Activity Schedule details to be posted on the Parks and Recreation Department Website (ccparkandrec.com). Ms. Munoz reports that work is progressing on the Garden Senior Center floor repairs. Additionally, Garden Senior Center has become a Wi-Fi Hot zone. She also announced that Lindale and Northwest Senior Centers are next on the list to become Wi-Fi Hot zones. Staff is working with MIS on securing Wi-Fi Hot zone designation at all of the senior centers. The Broadmoor Senior Center was approved for an expansion through the 2008 Bond Project. The project scope includes the addition of approximately 2,000 sq. ft. and high ceilings. Staff will provide periodic updates as work progresses. Ms. Munoz recognized Lisa Oliver and Deborah Henry who attended the Texas Parks and Recreation Society Professional Training Institute in Austin, Texas. Ms. Oliver and Ms. Henry did an outstanding as co-presenters' of a session entitled "Site Councils and Staff working together'. Ms. Leticia Ochoa presented the Nutrition Program Report as follows: Meals Served Senior Center Meals 8,802 (February 2009) Home Delivered Meals 12,236 (February 2009) Referrals Total: 37 Eligible: 20 Home visits (February 124 2009) *Includes annual client reassessments Benefits Counseling 73.75 hrs. (January 2009) New HDM clients 24 Ms. Oliver reported that the Greenwood Senior Center was the host site for the national Partnership for Prescription Assistance, "Help is Here Express" bus tour from 9:30 a.m. — 12:30 p.m. on February 26, 2009. Ms. Oliver announced that Connie Reschman and Sonia Garza have been reassigned to the Social Service Unit. Ms. Oliver reports that we are on the third rotation in the Social Service Unit and we are at 100% compliance with HDM Client reassessments. Since this rotation has begun there has not been a waiting list for the Home Delivered Meals program. She also stated they will be including those two positions in the 2010 Supplemental Budget request. Mr. Lewis asked if there was anything the LCSS Committee members could do to get those positions filled with permanent employees. He also wanted to know who approved the budget proposal. Ms. Munoz responded that supplemental proposals very rarely get approved and that City Council has final approval. Ms. Oliver also announced that Senior Community Services Operations will be closed on April 1, 2009 due to an all day Nutrition Program Service Provider staff training coordinated by the Area Agency on Aging of the Coastal Bend. The training will be hosted at the Greenwood Senior Center. 3 ▪Unfinished Business Mr. Lewis recommended that due to time constraints the LCSS members could elect the Chair and Vice Chair at this meeting and then finalize the election of the other officers at the next meeting. Mrs. Adelfa Martinez nominated Mr. Michael Ramsey as Chairperson. Mr. Ramsey noted that although he is a newly appointed member of the LCSS he would be willing to serve as Chairperson. He stated that he would "have a lot to learn" because he is not familiar with the overall programs. There was discussion regarding the need to consider a candidate that had more familiarity with the Senior Community Services program. There was no second to the motion and Mrs. Martinez withdrew her nomination. Theresa Swirenko nominated to elect Dotson Lewis as Chairperson and Michael Ramsey as Vice Chairperson. The nominations were accepted and unanimously approved. Sherri Darveaux motioned to table the election of Secretary and Treasurer for the next meeting. Mr. Ramsey seconded the motion and it was unanimously approved. 'New Business: None ...Identify Items to be placed on Next Agenda: •Election of Secretary and Treasurer ►Announcements: None ►Public Comment: None ►Adjournment: Meeting Adjourned at 5:04 pm 4