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HomeMy WebLinkAboutMinutes Leadership Committee For Senior Services - 04/02/2009 REC eiV Leadership Committee for Senior Services t® Meeting Minutes AUG Northwest Senior Center 7 2009 Thursday, April 2, 2009 CI P'SECRETARyS EICE 110. A quorum of members was present and the meeting was called to order at 3:45 p.m. by S. Lewis, LOSS Chairperson. ►Roll Call Roll call was conducted by Rosario Medina, Administrative Assistant. Ms. Medina reported that Ruth Perez had previously advised that she would be absent due to a work related training. Guy Williams was absent. 'Introduction of New Members Elsa Munoz introduced Cecilia Huerta as the newly appointed member to the LCSS. ▪Consider Committee Member Attendance Issues Dotson Lewis addressed the absence of Guy Williams on February 5, 2009; March 5, 2009 and April 2, 2009. This will be the third consecutive absence for Mr. Williams this year. As per City Policy (Boards, Commissions and Advisory Committees), the City Secretary's Office will be notified of these absences. ▪MINUTES Committee members reviewed the March 2009 meeting minutes. Michael Ramsey made a motion to approve the minutes as written. Ms. Martiz seconded the motion and it was unanimously approved. IP-Recognition Ms. Munoz presented Alan Bligh with a Certificate of Recognition for exceptional dedication and service to the LCSS from February 2002 to February 2009. Mr. Bligh served as Chairperson and then Vice Chairperson during his term of service. ▪STATE OF THE SENIOR CENTER ADDRESS Mrs. Patsy Matejek, Northwest Senior Center Site Council Chairperson, presented a brief review of the activities and special events hosted at the Center. She acknowledged that the members of the center are "one big happy family" and that everyone gets along quite well with each other. Mrs. Matejek advised that with the help of a daughter who lives in Colorado, she is able to produce a monthly newsletter for the center" The Golden Gazette". She invited members to submit articles and announcements. Mrs. Matejek also displayed a cook book that is available for sale ($12.00 each) to benefit the Northwest Senior Center. Mr. Lewis invited Richard Galvan, Northwest Senior Center Supervisor to provide additional comments. Mr. Galvan announced that the center members have formed a choir (Joyful Noise). They have been practicing several times a week and are having a great time. The center also boasts two "Walk Across Texas" teams who utilize the park trail three times a week. SCANNED t tit %SO 'COMMITTEE REPORTS (Written reports are to be submitted to the Secretary prior to each meeting) Program Evaluations Michael Ramsey is the newly elected Chairperson for this committee. He reported on the "Senior Community Services Cares About You" survey cards for March 2009 as follows: Center Name Survey Cards Satisfied Unsatisfied Submitted Broadmoor Senior Center 1 1 Ethel Eyerly Senior Center 13 13 Greenwood Senior Center 272 268 4 Lindale Senior Center 22 22 Northwest Senior Center 74 73 1 Total 382 377 5 Mr. Ramsey advised that the subcommittee recommends that staff generate a resolution and response report for all unsatisfactory ratings. He referred to the March 2009 survey comments as an example and highlighted one response card which depicted a home delivered meal couple in need of more assistance. He advised that the committee is interested in the final outcome of staff resolutions. Ms. Munoz explained the background process of home visits and phone in referrals. She also stated that staff would provide a report as requested by the committee. Mr. Ramsey made a motion to request that staff present a report outlining solutions and actions that are being processed in response to the unsatisfied comment cards. Miltan Martiz seconded the motion and it was unanimously approved. Funding(Special Events Cecilia Huerta reported on the main objective of the subcommittee fundraising project, which is to coordinate the Rummage Sale in order to generate funding so that we may host the Annual Holiday Dinner. Mrs. Huerta noted that SCS staff members, Mary Ann Mondragon, Lindale Senior Center Supervisor and Monica Escamilla, Oveal Williams Senior Center Supervisor had provided an outstanding Project Implementation Plan detailing event goals, timeline and budget. Staff has enlisted the support of a local "BBQ" team who will cook the turkey legs on a "pro-bono" basis. The Rummage Sale will take place on Saturday, June 13, 2009 from 8 a.m. —2 p.m. at the Lindale Senior Center. There will be breakfast taquitos, turkey legs, sausage on a stick, chalupas, moon jump, plant sale, and a beverage station. Mrs. Huerta announced that pre-sale tickets for the turkey leg sale will be sold at $4M0 each. Their goal is to sell 500 tickets for the turkey leg sale. There will be no admission fee for the event. Mrs. Huerta advised that they are seeking corporate sponsors for this event and the goal is to collect$1,000.00 in cash donations. They will also seek sponsorship for the moon jump as well. The subcommittee recommends that each site council contribute $25.00 for product or supplies in support of this event. Mr. Lewis inquired about publicity for the event. Mrs. Huerta noted that she has contacts with the three local television stations and that their goal is to begin advertising the event at least a month in advance. Mr. Lewis shared that he has contacts with two local radio stations and said that it would be great to have radio stations conduct a live broadcast at the event. Program Operations Dotson Lewis reported that the subcommittee reviewed the upcoming Site Council Elections Schedule. Members are encouraged to participate in the orientation process. Ms. Oliver distributed the 2009 Site Council Election Calendar and asked everyone to contact Mr. Lewis with the dates and times they are able to attend the orientation. 2 V Ms. Oliver also reported that the new fee based programs are doing very well at the centers. However, the Zumba Class that is held at the Lindale Senior Center"did not make." Staff will maintain an interest list for the class and once fifteen individuals sign up then the class will resume. Ms. Oliver provided an update on the Social Services Unit which is on its third cycle. Reassessments for home delivered meal clients are currently ahead of schedule. Mary Ann Mondragon, Lindale Senior Center Supervisor and Gracie Canales, Ethel Eyerly Senior Center Supervisor will be reassigned to the next rotation which begins April 13, 2009. Mr. Lewis asked if the Supplemental Budget Review had been submitted and if we had included the two staff positions for the Social Services Unit in that budget. Ms. Munoz advised that the Supplemental Budget submittal will be processed soon and it will then go through the review and approval phase. ▪SCS Division Program Report Ms. Munoz announced that two new employees have joined the SCS Team; Christina Kininmonth, Staff Assistant at the Ethel Eyerly Senior Center and Sylvia Cuellar, Staff Assistant at the Lindale Senior Center. Ms. Munoz reported that the 60% completion design plans for the Broadmoor Senior Center Expansion Project have been submitted for review. Ms. Munoz also advised that Area Agency on Aging of the Coastal Bend announced a Stimulus Package which could mean additional funding. Ms. Munoz apologized that the Performance Progress Report had not been completed prior to the regular meeting. The report will be forwarded via email. IP Unfinished Business: None ▪New Business: None IP Identify Items to be placed on Next Agenda: • Election of Secretary and Treasurer(to be placed at the top of next months agenda) • Site Council By-Laws • Site Council Funds • Powerpoint Presentation & Discussion (accreditation) IP Announcements: None ',Public Comment: None IP Adjournment: Meeting Adjourned at 4:58 pm 3