HomeMy WebLinkAboutMinutes Leadership Committee For Senior Services - 06/04/2009 •
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Leadership Committee for Senior Services "�, - 11
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Meeting Minutes r7 � >9 �' ("'
Zavala Senior Center AUG ] 7 �, ,)
Thursday, June 4, 2009
► A quorum of members was present and the meeting was called to order at , w .. • Fitt' q(swkicE
Lewis, LOSS Chairperson.
IP Roll Call
Roll call was conducted by Rosario Medina, Administrative Assistant. Yaron Rabinowitz was absent
for the fourth time.
►Consider Committee Member Attendance Issues
Mr. Lewis advised that he has attempted to make contact with Mr. Rabinowitz via email and
telephone on numerous occassions, but has been unsuccessful. Ms. Munoz reports that she initiated
contact with Mrs. Rabinowitz regarding her husbands' continued interest in serving on the LCSS
Advisory Committee. Mrs. Rabinowitz stated that her husband has been traveling extensively due to
work and that she would have him contact us. Mrs. Rabinowitz also advised that she was still
interested in serving on the LCSS Advisory Ccommittee. Mr. Lewis noted that today's meeting would
be the fourth absence for Mr. Rabinowitz and it will be an automatic termination from the LCSS
Advisory Committee.
Ms. Munoz also reported that the City Secretary's Office has forwarded a letter of termination to Guy
Williams. This action creates a vacancy for the Community at Large Representative.
IP-MINUTES
Committee members reviewed the June 2009 meeting minutes. Michael Ramsey made a motion to
approve the minutes as written. Miltan Martiz seconded the motion and it was unanimously approved.
►STATE OF THE SENIOR CENTER ADDRESS
Minerva Pena, Chairperson, Zavala Senior Center Site Council reported they will be having a Fathers
Day Dance and a Fourth of July Celebration on July 2, 2009.
IP-COMMITTEE REPORTS (Written reports are to be submitted to the Secretary prior to each meeting)
Program Evaluation
Michael Ramsey reported on the "Senior Community Services Cares About You" survey cards for
May 2009 as follows:
Center Name Survey Cards Satisfied Unsatisfied Q
Submitted W
Broadmoor Senior Center 32 32 0
Ethel Eyerly Senior Center 0 0 0
Garden Senior Center 57 57 0
Greenwood Senior Center 102 94 8 Q
Lindale Senior Center 29 29 0 V
Northwest Senior Center 46 46 0 Cl)
Oveal Williams Senior Center 71 69 2
Zavala Senior Center 26 26 0
Total 363 353 10
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Mr. Ramsey stated that he will discuss the Greenwood Senior Center restroom issue with SCS
Administration before he goes to the center to initiate a group discussion with all the male members
of the center.
Mr. Ramsey reported that Leticia Ochoa will be contacting Park Operations to help construct a
comment card/suggestion box to ensure that all cards are being sent in and are not being reviewed
by staff at the centers. Another concern is that each senior center should have an answering
machine. This should not be used to screen callers but to ensure that every person is getting great
customer service.
Mr. Ramsey also requested name badges for all LCSS committee members to wear at each meeting.
Rosario Medina, Administrative Assistant, will create the name badges to be issued at next months
meeting.
Mr. Ramsey also stated the following staff should be commended with a "Reward Hour" because
each of the employees were recognized on the comment cards for doing an outstanding job: Richard
Galvan, Lena Hererra and Jose Lopez, Northwest Senior Center Staff; Juan Pena and Monica
Escamilla, Oveal Williams Senior Center Staff and Yvonne Lopez, Garden Senior Center Staff.
Funding/Special Events
Ruth Perez provided a preliminary funding report for the LCSS Community Bazaar at$2,220 in
revenues and $1,150.50 in estimated expenses. Ms. Perez requested that LCSS members provide
support for ticket sales. Local media contacts for Kill N and local radio station 93.5 have indicated
the possibility of live coverage from the event. Sponsor donations have already been received and will
continue to be accepted through Thursday, June 11, 2009.
Miltan Martiz asked if she were to sell tickets for the LCSS Advisory Committee then would she have
to keep it separate from the tickets she is selling on behalf of the senior centers. Ms. Mondragon
advised that there is an incentive for each of the senior centers to sell as many tickets possible. The
senior center that sells the most tickets will win a Hot Dog and Ice Cream Social from the SCS
Catering Section. Mary Ann Mondragon clarified that there is no need to keep LCSS ticket sales
separate if her preference is to count those tickets towards the senior center she attends.
Program Operations
Dotson Lewis advised that he has initiated a review of the Senior Center Accreditation materials
profess and hopes to get started on the process soon. Lisa Oliver explained there are many
components that come into play when applying for accreditation. Ms. Munoz reiterated that this
process is not intended to be "staff driven'. She states that we must strive for expanded community
involvement in order for this process to be successful.
Mr. Lewis also reports that the committee had discussed the possibility of initiating a senior center
membership fee. The members are all in agreement that any money that is collected should go to the
senior center program and not the City's general fund.
A Senior Center Site Council Summit will be hosted at the Greenwood Senior Center on Wednesday,
June 17, 2009.
▪SCS Division Program Report : Please see attached report.
▪Unfinished Business: None
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I.New Business:
Mr. Lewis reported that the Program Operations Subcommittee is recommending that each senior
center Site Council By-Laws should be standardized. Staff is collating the By-Laws from each senior
center and will forward them to the subcommittee for processing.
It was also been recommended that all Site Council funds should be audited by someone outside of
the site council. Ms. Munoz also suggested that the newly installed site council organize a
recognition event/social for the out-going site council to facilitate a smooth transition.
►Review and Endorse new LCSS members:
LCSS members reviewed the biographical information forms for the LCSS Advisory Committee
vacancies. Members were issued a ballot and were instructed to vote for one (1) Senior Center
Representative and one (1) Community at Large Representative. The ballots were tabulated and the
LCSS endorsements are as follows: Senior Center Representative: Servando Dimas and Community
at Large Representative: Olga Gonzales. There were no Senior Companion Representative
Biographical Information forms submitted, therefore, this category will remain vacant.
to-Identify Items to be placed on Next Agenda:
• Site Council By-Laws
• Site Council Funds
• Review and Endorse new LCSS Members
►Announcements: None
▪Public Comment: Olga Gonzales, AARP Representative
Mrs. Gonzales presented several issues and concerns regarding the program and staff. She pointed
out discrepancies about the senior center use policy and that Greenwood Senior Center members
voiced a concern about the Site Council Election Process. The senior center members did not
appreciate the ballots being taken to City Hall for counting. Mercy Flores helped conduct the election
and stated that she did not like that the ballots were taken to City Hall because in previous years
everything was done there at the center. Ms. Gonzales stated that the people that were elected to the
Site Council are all new people and a secretary had not been elected. She said that a secretary had
been appointed by the staff, but the woman did not even want to take the role as Secretary. Ms.
Gonzales shared that they had addressed these concerns to Margie Rose, Assistant City Manager,
regarding staff running the site council election. Ms. Rose's response was that staff does not conduct
elections and they are only there to provide technical support. Ms. Gonzales said that this has
become such an issue that no one was there (Greenwood) to cook breakfast because the site council
does not get along with each other. A woman took it upon herself to cook oatmeal for the participants
because there are participants who are diabetic and need to take medication at a certain time so they
need to eat.
Ms. Gonzales also mentioned that today there was the dance and it was very chaotic because no one
was aware of what to do or not to do. Ms. Gonzales stated that these concerns regarding the
Greenwood Senior Center have been going on for nine (9) years. Ms. Rose responded to the
concerns in writing and Ms. Gonzales claims that the findings are false and comments made by staff
are untrue. Ms. Gonzales also stated that AARP is the only group that pays $144.00 for their
afternoon dance. Ms. Gonzales stated that staff does not set up anything for the AARP Dances and
doesn't think this is right that they are charging a set up fee when they don't even set up anything.
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Ms. Darveaux asked if any of the members have ever filled out a comment card and Ms. Gonzales
stated they have never seen those cards. Ms. Munoz mentioned that in the report presented by
Leticia Ochoa earlier in the meeting, Greenwood members are filling out the comment cards. Ms.
Gonzales responded by stating that staff started passing out the comment cards after they had
addressed their concerns to Ms. Margie Rose.
Mr. Lewis advised her to submit her issues to him in writing for further review and evaluation. Mrs.
Gonzales agreed to the request.
►Adjournment: The meeting was adjourned at 5:08 p.m.
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