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Home My WebLink AboutMinutes Leadership Committee For Senior Services - 07/09/2009 111110 Leadership Committee for Senior Services ��r IVED Meeting Minutes Nutrition Education Service Center AUG 1 7 21))I:y Thursday, July 9, 2009 CITY SECRET,RV' I -▪ A quorum of members was present and the meeting was called to order a I .. - -- Ramsey, LCSS Vice-Chairperson. 'Roll Call Roll call was conducted by Vicki Garza, LCSS Secretary. PP-Consider Committee Member Attendance Issues ►MINUTES Committee members reviewed the June 2009 meeting minutes. Vicki Garza reported there was a correction which was that she called roll not Ms. Medina and also they reviewed the May meeting minutes not the June minutes. Ms. Garza asked for clarification on a comment that was made by Elsa Munoz at the previous meeting regarding Mrs. Rabinowitz interest in the committee. Ms. Munoz stated she called Mrs. Rabinowitz to see if Mr. Rabinowitz would be attending the meeting and if he was still interested in the committee since he had not shown up for a meeting and she advised her husband had been away on business but would have him contact us once he was available but she was still interest in becoming a member if there was a vacancy. Under the Funding and Special Events Subcommittee report she wanted to know who SCS Catering Service Unit was that would be hosting the Hot Dog Social Party for the Senior Center who sold the most tickets for the Turkey Leg Sale. Ms. Munoz stated it was Senior Community Services Catering Service Unit which was a unit that was set up due to popular request in catering. Sherri Darveux made a motion to approve the minutes as amended. Miltan Martiz seconded the motion and it was unanimously approved. ►STATE OF THE SENIOR CENTER ADDRESS 'COMMITTEE REPORTS (Written reports are to be submitted to the Secretary prior to each meeting) Program Evaluation Michael Ramsey reported on the "Senior Community Services Cares About You" survey cards for June 2009 as follows: Center Name Survey Cards Satisfied Unsatisfied Submitted W Broadmoor Senior Center 31 31 0 Ethel Eyerly Senior Center 7 7 0 7L Garden Senior Center 30 30 0 �L Greenwood Senior Center 27 22 5 Lindale Senior Center 4 4 0 �`^J Northwest Senior Center 47 47 0 CZ) Oveal Williams Senior Center 42 40 2 Zavala Senior Center 32 31 1 Total 220 212 8 Mr. Ramsey stated there were a few negative comments on the Air Conditioners at Northwest Senior Center. Also there were comments from Oveal Williams Senior Center expressing their concern with losing Monica Escamilla, Senior Center Supervisor. Mr. Ramsey stated they are not losing her she was reassigned to the Social Services Unit for 6 weeks. 1 ir' V Mr. Ramsey stated they further discussed a standardized location to submit in the Comment Cards at senior centers. It was further suggest they place the comment cards in several locations as well as place the box in the same spot at all locations. Ms. Darveaux suggested that the various locations of the comment cards be posted on each box. Ms. Garza asked if the problem at Greenwood had been addressed. Mr. Ramsey stated it is still being worked on, but no action had been taken yet. Funding/Special Events Ms. Munoz thanked the LCSS Committee for all their efforts to make the Community Bazaar such a success. She also stated that she had not seen a leadership like that in many years and is very pleased that because everyone on the committee was willing to help in one way or another which helped to motivate staff to help with this event. Ms. Huerta reported $4,584.40 was the grand total for the Community Bazaar event, but three site councils have not turned in their$25.00 donation. Ms. Huerta also mentioned that HEB donated paper goods that day in support of the event. The Hot Dog Social for the Top 3 centers who sold the most Turkey Leg tickets will be held on Friday, July 31, 2009 from 3 p.m. —6 p.m. at Lindale Senior Center. Lindale Senior Center sold 121 tickets, Broadmoor Senior Center sold 80 tickets and Oveal Williams Senior Center sold 60 tickets. Leticia Ochoa stated that the Hot Dog Social was suppose to be only for the highest ticket selling center, but because Broadmoor is such a small center and had a great ticket sale and Oveal Williams came in third with highest sales it was decided to extend incentive to the top 3 winners. Leticia also announced that the Hot Dog Social had also been upgraded to a Chicken Dinner with all the trimmings. Over 600 turkey legs were sold at the Community Bazaar. Ms. Huerta stated she is working on getting a little over$5,000.00 donated to help cover the rest of the cost for the Holiday Dinner. Ms. Huerta also expressed her appreciation to everyone who helped with the Community Bazaar Event. Mr. Ramsey asked if letters of appreciation had been sent out to sponsors and or people who helped sell tickets. All thank you letters had already been sent out by staff. Program Operations Vicki Garza reported the subcommittee did not meet due to lack of quorum. ▪SCS Division Program Report: Please see attached report. Unfinished Business: None ►New Business: Ms. Munoz advised the Committee of their options regarding the Review and Endorsement of new LCSS members, which are to vote on vacancies now, table that item and recommend a committee to review the biographical information. Mr. Ramsey stated there was a suggestion that the committee interview the prospective members instead of just reading their information. Ms. Miltan wanted to clarify that action would be taken on July 27, 2009 council meeting if the committee were to appoint someone today. Mr. Ramsey suggested voting on the 3 vacancies that have applicants and to table the Senior Companion Program Representative to take action at the next LCSS Meeting. 2 N 'Review and Endorse new LCSS members: LCSS members reviewed the biographical information forms for the LCSS Advisory Committee vacancies. Members were issued a ballot and were instructed to vote for one (1) Direct Service Agency Representative, one (1) Senior Center Representative and one (1) Community at Large Representative. The ballots were tabulated and the LCSS endorsements are as follows: Direct Service Agency Representative: Lindsay Edwards, Senior Center Representative: Patricia Byrd and Community at Large Representative: Marilyn J. Upmanynu. There were no Senior Companion Representative Biographical Information forms submitted, therefore, this category will remain vacant. Ms. Munoz explained that it would require a City Ordinance change to remove the Retired Senior Volunteer Program Representative and the Senior Companion Program Representative slots on LCSS because both programs each have an Advisory Committee now. Mr. Ramsey motioned to have those designations changed and Ms. Huerta seconded. Ms. Miltan asked what would happen to the LCSS Members who are currently serving in those designations. Ms. Munoz mentioned the designations could be reassigned to Community at Large Representative or Direct Service Agency Representative, or even create a new designation. Mr. Ramsey withdrew his motion and decided to table the issue to take action at the next LCSS meeting. ►Identity Items to be placed on Next Agenda: • Re-designation of Retired Senior Volunteer Program Representative and Senior Companion Program Representative • Subcommittee meeting changes IS-Announcements: None ▪Public Comment: None ►Adjournment: The meeting was adjourned at 4:30 p.m. 3