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HomeMy WebLinkAboutMinutes Leadership Committee For Senior Services - 08/06/2009 RECEIVED ` tervit Leadership Committee for Senior Services Meeting Minutes FEB 1 0 LU. Ethel Eyerly Senior Center Thursday, August 6, 2009 CITY SECRETARY'S OFFICE ► A quorum of members was present and the meeting was called to order at 3:38 p.m. by Dotson Lewis, LOSS Chairperson. Ir.Roll Call Roll call was conducted by Vicki Garza, LOSS Secretary. Guest in attendance were Lee Wright, Jim Callen and Curtis Ford. Mr. Lewis welcomed the newly appointed LOSS Members Marilyn Upmanyu, Lindsey Edwards and Patricia Byrd. ▪Consider Committee Member Attendance Issues Ms. Garza reported that Hiliarion Villanueva has 5 absences. Lisa Oliver stated that the City Secretary's Office has been notified of his current status regarding his absences and if he was not in attendance at today's meeting we were to notify them and they would be sending out a letter of termination. ▪MINUTES Committee members reviewed the July 2009 meeting minutes. Miltan Martiz reported there was a correction which was to clarify in the minutes section stated "she" which needed to stated Vicki Garza. Cecilia Huerta made a motion to approve the minutes as amended. Miltan Matz seconded the motion and it was unanimously approved. PP-STATE OF THE SENIOR CENTER ADDRESS Lee Wright, Ethel Eyerly Senior Center Site Council President, reported on their daily activities as well as special events they have. Ms. Wright mentioned Ethel Eyerly had purchased two Wii consoles in which is a big hit with all the seniors. Ms. Wright also stated that she is interested in trying to get all the other senior centers to purchase Wii consoles so they could have a competition between centers. They also have a dance once a month which has about 90 to 100 people attend. Ms. Wright stated they ask for sponsors to help pay for these dance so that they can charge the seniors a cheaper price. Jim Callen stated that Ethel Eyerly is the "Fun Center". Mr. Lewis also commented that there has been some discussion regarding a Wii Olympics between all senior centers who are interested in participating. ▪COMMITTEE REPORTS (Written reports are to be submitted to the Secretary prior to each meeting) Program Evaluation Michael Ramsey reported on the"Senior Community Services Cares About You" survey cards for June 2009 as follows: SCANNED t &fl tend Center Name Survey Cards Satisfied Unsatisfied Submitted Broadmoor Senior Center Ethel Eyerly Senior Center Garden Senior Center Greenwood Senior Center Lindale Senior Center I ! Northwest Senior Center Oveal Williams Senior Center Zavala Senior Center Total 199 195 4 Ms. Darveaux reported that call backs were made for those who wished to receive a call back. Ms. Darveaux mentioned there was one comment which Leticia Ochoa stated would be brought to Ms. Olivers attention regarding the Oveal Williams Senior Center. Funding/Special Events Cecilia Huerta reported that the goal for the 2009 Holiday Dinner is to raise at least $10,000.00 to be able to cover all cost. Currently we are close to half way to the $10,000.00. Ms. Huerta then mentioned that there has been discussion about having a Meet and Greet event on Thursday, October 29, 2009 at the Lindale Senior Center which would include a cash bar and a silent auction. We would be inviting Home Healthcare agencies, Adult Protective Services and Physicians who treat geriatric patients. This event would help to raise more money for the 2009 Holiday Dinner. Donna Rodriguez then asked about the Million Dollar Policy. Lindsey Edwards suggested getting L&F Distributors or other alcohol companies to donate the drinks for the cash bar. Ms. Oliver then stated because the venue is city facility there is a city ordinance about consuming alcohol in city buildings and the liability insurance which is usually the vendor or restaurant who would carry that insurance. Ms. Oliver then mentioned another option would be to change venues to where that would not be an issue. Mr. Lewis asked when the 2009 Holiday Dinner will be held. Ms. Huerta stated Thursday, December 17, 2009 would be the date of the 2009 Holiday Dinner. Mr. Ford asked how much the American Bank Center charges for the use of the Watergarden Room. Ms. Huerta reported that the American Bank Center is currently changing their prices due to new management and we are unable to disclose that information at this time. Mr. Ford then questioned if the Salomon Ortiz Center is more expensive then the American Bank Center. Ms. Huerta stated she will call those two venues and get an estimate on those prices. Program Operations Dotson Lewis reported they are working deligantly to standardize the Site Council By-Laws for all the sites. They will now accumulate all the by-laws from each site council because certain items need to be standardized. Mr. Lewis then stated he is hoping to have a draft of the new Standardized By-Laws by next month. Mr. Ford asked if the Site Councils will have a say in the final draft of the proposed by- laws. Mr. Lewis then stated he is not sure at this point, there are Senior Center Representatives that are on the committee which they will have a say so on the proposed by-laws. Mr. Lewis clarified that each senior center will have their own operating guidelines but all the senior centers will have a standardized by-laws. Mr. Lewis reported that they are still in the process to set up a standardized accounting process for all site councils funds. Patricia Byrd has set up a standardized form which she is in the process of making so final corrections and then plans on setting up a training. 2 Mr. Lewis then discussed the possibility of charging a membership pppackage fee. The money raised will go into a non-profit PALS account to help buy items for the Senior Centers. Ms. Oliver will get more information on this optional fee program. SCS Division Program Report: Ms. Oliver reported on August 18, 2009 the Broadmoor expansion project will go before council. If approved the Broadmocr Senior Center will be closed for approximately nine months. Seniors who attend Broadmoor will be going to other centers. Ms. Oliver stated that Richard Galvan, Northwest Senior Center Supervisor, resigned which leaves Northwest Senior Center with a vacant position. Ethel Eyerly Senior Center is also without a supervisor. Ms. Ochoa reported that with the two vacancies there will no longer be a Social Service Unit until those positions are filled. ',Unfinished Business: None ►New Business: Ms. Oliver reported that the LCSS Committee consists of fifteen members, which is currently broken down as follows: 2 RSVP Representatives, 2 SCP Representatives, 2 Senior Center Representatives, 6 Community At Large Representatives and 3 Direct Service Agency Representatives. Ms. Oliver explained since RSVP and SCP now have their own advisory committee, this committee does have the option to redesignate those designations. Currently there is 1 SCP Representative vacancy. Which after today's meeting Hiliarion Villanueva will be terminated due to his absences which will leave another SCP Representative vacancy. Ms. Oliver stated any recommendations made will go before the City Secretary, then to our Legal Department for their review, then to council for their approval. Ms. Huerta motioned to have the 2 RSVP Representatives and the 2 SCP Representatives designations changed to 1 Direct Service Agency Representative, 1 Senior Center Representative and 2 Community At Large Representative. Adelfa Martinez second the motion and was unanimously approved. Ms. Huerta also motioned to have the current members who are serving in the RSVP and SCP designations be moved to one of the new designations that has been recommended. Patricia Byrd second the motion was unanimously approved. ',Review and Endorse new LCSS members: 'Identify Items to be placed on Next Agenda: • Fee Based Program • Standardized Site Council By-Laws • Standardized Site Council Accounting Procedures • 2009 Holiday Dinner ',Announcements: None ►Public Comment: None ►Adjournment: The meeting was adjourned at 4:55 p.m. 3