HomeMy WebLinkAboutMinutes Library Board - 05/11/2010 ECEIVED
Minutes JUL 1 6 2010
Library Board Meeting
May 11,2010 CITY SECRETARY'S OFRCE
MEMBERS PRESENT: STAFF PRESENT:
Michael Flores Herb Canales, Director of Libraries
Larry Jordan Sylvia Sanchez, Recording Secretary
John B. Keys
James Martin
Lucy McCracken
Natalie Rogen
Dr. Stuart Elovitz
MEMBERS ABSENT:
Barbara Head
Dr. Mary Jane Garza
CALL TO ORDER
Michael Flores called the meeting to order at 1:17 p.m.
APPROVAL OF MINUTES
Motion for approval of the minutes of April 13, 2010 was made by Natalie Rogen and seconded
by Larry Jordan. Motion passed unanimously.
Friends of the Library
Mrs. Rogen reported that there are approximately 50 members that have not renewed and a
reminder letter will be mailed. Neyland Library will add landscaping. Funds privately raised
will be used to purchase new plants and the City's Parks & Recreation Department will provide
the labor. Additionally, the developer of Parkdale Plaza will relocate mature palm trees to the
Neyland Library. The kickoff for the Summer Reading Program will be next month.
Director's Report
Mr. Canales stated that the library budget has been submitted. There could be a reduction of
approximately 5% deduction. The Budget Office requested required that the budget be
submitted at levels of 100%, 90%, 80% and 70%. Library staff recommended a level of 95% as
well due to the state's maintenance of effort requirement. The Library receives over $100,000
from the state and also receives commercial databases (estimated cost is approximately
$700,000). If the library receives more than a 5% budget cut the maintenance of effort will be
jeopardized and the library will lose state funding.
Library staff submitted the state report last month and the amount that was needed to reach the
maintenance of effort was $3,854,000 — with the 5% budget cut the library's budget is
$3,874,000. The amount that is needed for the state grant is base on what is spent at the end of
the fiscal year,which does not include capital expenditures such as construction.
SCANNED
The total annualized deduction for the library would be $381,000 (5% deduction of$188,000 and
the mid fiscal year deduction $193,000 that took place in January 2010). There will an
additional budget updates at the June meeting. Mr. Canales added that the budget is not
finalized. Staff will present the city budget to council at the May 25'h council meeting, and the
budget will be adopted in July.
The library was awarded $50,000 from the Community Development Block Grant (CDBG) that
will go towards the Greenwood Project. Mr. Canales stated that the contract for architectural
services has not been submitted to the City Council for approval.. Dorothea Castanon,
Greenwood Branch Manager, distributed a folder with items that are given to patrons to
introduce them to Greenwood Library; listed are library hours, programs and other services.
Library staff and engineers met approximately two weeks ago and the following is a checklist of
library needs:
• Upgrade on the broiler system
• Literacy Council classrooms require additional exits
• Roof Repair
• Children Area
• Removal of the existing wheelchair lift
• Replacing wall
• Parking area
• Floor elevation
Ms. Castanon proceeded with a walk through of building (interior and exterior). Mr. Canales
stated that the bond language for the Greenwood Project specifies what will be done anything
else that needs repairs will most likely required alternative bids.
Planning Process Committee will meet on May 24'h at 2:00 p.m. and a list of priorities will be set
and update will be given to the board at upcoming meetings. Planning Process Committee
members are: Michael Flores,John Keys, Larry Jordan and Dr. Garza.
New Business
Motion to excuse Mr. Martin and Mrs. McCracken from last meeting was made by Natalie
Rogen and second by Larry Jordan. Motion passed unanimously
Mr. McCracken stated that the Ad Hoc Gifts Committee of La Retama Club is recommending
that an anonymous gift of $50,000 and an additional $1,000 contribution given in honor of La
Retama Club be committed to the children's area at Greenwood, along with an expected $50,000
matching grant from a private foundation.
Public Comment
None.
Motion was made for meeting adjournment at 2:21 p.m.
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