HomeMy WebLinkAboutMinutes Library Board - 10/12/2010 RECEIVED
DEC 062010
Minutes CITY SECRETARY'S OFFICE
Library Board Meeting
October 12,2010
MEMBERS PRESENT: STAFF PRESENT:
Michael Flores Laura Garcia, Branch Services Manager
Dr. Mary Jane Garza Sylvia Sanchez,Recording Secretary
Barbara Head
John B. Keys
Lucy McCracken
Natalie Rogen
Larry Jordan
MEMBERS ABSENT:
James Martin
Dr. Stuart Elovitz
CALL TO ORDER
Michael Flores called the meeting to order at 1:17 p.m.
APPROVAL OF MINUTES
Motion for approval of the minutes of September 14, 2010 was made by Natalie Rogen and
seconded by Larry Jordan. Motion passed unanimously.
Friends of the Library
Mrs. Rogen reported that the Janet F. Harte Public Library 10th Anniversary event went very
well. Douglas Brinkley, Rice University Professor and presidential historian was the guest
speaker. Mrs. Rogen added that approximately 120 members have renewed and another
membership letter will be mailed next month.
Director's Report
Mrs. Garcia report that staff met with the architect and city engineers to discuss the Greenwood
Project. The architect's work is approximately 60%completed. Staff has not been able to locate
an acceptable temporary site while Greenwood is closed for renovation. The following are sites
that staff have visited:
Si. Health Department(next to Greenwood)—no space available.
➢ Wesley Community Center (a few blocks from Greenwood on McArthur St.) — patrons
would need to sign in when entering the building.
➢ Portairs Shopping Center (Port and Ayers)—restrooms are not ADA compliant and there
are security issues.
Mrs. Head inquired if the architect will finish in January or February. Mrs. Garcia stated that
plans call for the architects to complete their work in February with construction to begin in
April following award of construction contract by the City Council.
SCANNED
New Business
Mrs. Garcia stated that members that are eligible for reappointment are Natalie Rogen, Barbara
Head, Dr. Elovitz and Michael Hares. Mrs. Head stated that Ella Prichard will be the board
member representing La Retama Club. Mr. Keys made a motion and was second by Mr. Jordan
to recommend reappointment of Michael Flores and have Ella Prichard as the new board member
representing La Retama Club. Motion passed unanimously. The board requested for staff to
notify Dr. Elovitz to inquire if he wants to be reappointment. Mrs. Rogen will notify staff in two
weeks on her reappointment. Staff will update City Secretary's office.
Mr. Keys reported that committee agreed the plan should cover three years. Technology will be
a major component of the plan and because it changes so rapidly it was decided to limit to three
years. Committee would like to get a lot of community awareness and get some support groups
involved. Committee will be working on goals that could be achieved when the economy
improves or with other circumstances. Mr. Flores requested that staff check with the City
Secretary's office to determine if non-board members can be appointment by the Board to the
Planning Committee. Mr. Keys stated that the next committee meeting will be on Monday,
October 18,at 3:30 p.m.
Mr. Keys inquired if it's a requirement for staff to e-mail and mail the agenda and minutes on a
monthly basis. Mrs. Sanchez stated that it is not a requirement for the e-mail and mail, but staff
needs to be assured that members get the minutes and agenda and not all board members have
access to email. Members agreed that if staff receive an e-mail that items were received, it
would not be necessary for staff to do additional mail outs.
Public Comment
None.
Motion was made for meeting adjournment at 2:08 p.m.
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