HomeMy WebLinkAboutMinutes Library Board - 12/14/2010 RECEIVED
JAN 1 4 2011
Minutes
Library Board Meeting
December 14,2010 CITY SECRETARY'S OFFICE
MEMBERS PRESENT: STAFF PRESENT:
Michael Flores Laura Garcia, Branch Services Manager
Dr. Mary Jane Garza Sylvia Sanchez, Recording Secretary
John B. Keys
Lucy McCracken
Natalie Rogen
Dr. Stuart Elovitz
MEMBERS ABSENT:
Ella Prichard
James Martin
Larry Jordan
CALL TO ORDER
Michael Flores called the meeting to order at 1:20 p.m.
Presentation of the Greenwood Library Remodeling and Improvements, Bond 2008 Project, was
made by Ray Torno,AIA,and Jay Porterfield,Project Manager, from Solka Nava Torno, LLC.
The following items were presented:
> Project Budget — original budget amount was $1.5 million ($1,125,000 for construction);
Additional funds are: $50,000 CDBG grant $101,000 in private funds for improvements to
the Children's library.
➢ Bond 2008 prescribed improvements
• User-Requested & Architect Recommended Improvements
➢ Scope and Cost that are not included
➢ Project Schedule
➢ Site Plan
➢ Floor Plan
➢ Building View from Horne Road,Entrance and Corner.
Y. Toddler Corner View
APPROVAL OF MINUTES
Motion for approval of the minutes of November 9, 2010 was made by Dr. Garza and seconded
by Dr. Elovitz. Motion passed unanimously.
Friends of the Library
Mrs. Rogen reported that membership renewal letters were mailed out last week and
approximately $1,500 has been received in response thus far.
SCANNED
Director's Report
Mr. Canales reported that the Library must meet the maintenance of effort in order to continue to
qualify for state grants. The state calculates the maintenance of effort two ways:
• Total amount spent at the conclusion of the fiscal year must be greater than the average
of the three proceeding years,or
• Spend $13.50 per capita.
Mr. Canales added that the library fails on the first option due to a series of budget cuts. Private
donations can be included, but for the current year the private donations will be used for the
Greenwood Project, and this is considered capital; capital expenditures cannot be used to meet
the maintenance of effort. The current fiscal year's budget,as adopted, is approximately $21,000
above the maintenance of effort. Staff met with the Budget Office and they will allow the library
to use the salary savings in other areas. Microfilm readers for the Local History Department will
be purchased and the Library's computer system will be replaced. A suggestion to the Planning
Committee was to replace the current computer system. Open source software, i.e., public
domain software, can be acquired for under$50,000.
The Library Foundation met approximately two weeks ago and there was discussion about
fundraising for Greenwood Library. The goal will be set once the construction costs are known,
following the bidding process.
New Business
Mr. Keys reported that the Betty Turner will require a waiver on the residency provision in order
for her to serve in the Planning Committee. The consideration for the waiver will be presented to
Council in January.
Dr. Garza inquired if there will be a temporary facility within the community while the
Greenwood Library is being remodeled. Mr. Canales stated that this will be added as an agenda
for the next month's meeting. Laura Garcia, Public Service Manager and Dorothea Castairon,
Branch Manager,will make the presentation to the board.
Public Comment
None.
Motion was made for meeting adjournment at 2:08 p.m.
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