HomeMy WebLinkAboutMinutes Library Board - 01/11/2011 RECEIVED
Minutes
Library Board Meeting FEB 0 8 2011
January 11,2011
UN SECRETARY'S OFFICE
MEMBERS PRESENT: STAFF PRESENT:
Michael Flores Laura Garcia, Branch Services Manager
Dr. Mary Jane Garza Sylvia Sanchez, Recording Secretary
Ella Prichard Laura Garcia, Public Service Manager
John B. Keys Dorothea Castanon, Greenwood Branch Manager
James Martin
Lucy McCracken
Natalie Rogen
Jordan Lawrence
MEMBERS ABSENT:
Dr. Stuart Elovitz
CALL TO ORDER
Michael Flores called the meeting to order at 1:16 p.m.
APPROVAL OF MINUTES
Motion for approval of the minutes of December 14, 2010 was made by Dr. Garza and seconded
by Mrs. McCracken. Motion passed unanimously.
Director's Report
Presentation on Temporary Sites for Greenwood Library -
The timeline for the Greenwood project that was presented by the architect showed that start of
construction will be mid May 2011. Staff has been unable to locate a temporary site during construction.
Laura Garcia,Public Service Manager,and Dorothea Castanon,Greenwood Branch Manager presented
the following facilities that were not suitable for temporary sites:
Y Wesley Community Center-created security risk for Day Care Center facility.
> Prescott Pharmacy Center-parking is very limited
Y National Guard-tight security and not conducive to daily public use.
Y Board Walk Units-Small units,not ADA accessible and high crime area.
➢ Portairs Shopping Area-$3,672 a month and no public restrooms
➢ South Coast Shopping Center-$51,000 a month
Sites that are near to Greenwood Library but no spaces are available:
Y Health Department
Y Oxford School
➢ LULAC
Mr. Canales pointed out that no funds are available for leasing.
Dr.Garza stated she would like to meet with the superintendent and suggest that John F. Kennedy
school's cafeteria for the temporary site. The school is being vacated.
SCANNED
Dr. Garza invited Laura Garcia and Dorothea Castanon to visit the school and determine if it would work
as a temporary site. Dr. Garza stated that students would be moved to the new facility by the end of the
month. Mr. Canales stated that during the renovation of Northwest Library staff was able to use a small
area of a cafeteria in Callallen ISD. The library paid for the electricity only. Dr.Garza stated she will
call Sylvia Sanchez to set a meeting time where library staff can visit the school.
Mrs. Prichard inquired if there will be a conflict of interest if Dr.Garza represents the school or the
library board in this matter. Mr. Canales stated that the library board would not be involved and
everything will be handled administratively since the City would pay the school district a nominal fee,
perhaps$1.
Mr.Canales reported that the City Council appointed Dr.Chaukley and Betty Turner to the Planning
Process Committee.
Friends of the Library
Mrs. Rogen reported that the 2011 membership renewal letter was mailed out last week. There
was approximately a 50% response. Mrs. Prichard stated that La Retama members will be
turned in tomorrow during their regular meeting. .
New Business
Motion was made by Dr. Garza and seconded by Mrs. Rogen to excuse Mrs. Prichard, Mr.
Martin and Mr. Jordan from last month's meeting. Motion passed unanimously.
Mr. Flores nominated Natalie Rogen, Larry Jordan and John Keys for appointment of the
Nominating Committee for Board Chair and Vice Chair. Mrs. Rogen will schedule the
committee members and report to board next month.
Agenda items for next month meeting:
➢ Library Budget.
% Consideration for Library Board Meeting dates to be moved to a different date for the
month of June and July.
➢ Planning Process Committee Update
Mr. Keys stated that the next Planning Process Committee meeting will be Monday, January 24th
at 3:30 p.m. Mr. Canales stated that an intern from Texas A&M Corpus Christi will be assisting
the Planning Process Committee.
Mrs. Prichard inquired if there will be a Building Committee for the Greenwood Project. Mr.
Canales stated that there was not a Building Committee needed for this project because it was
mainly repairs done to the building and all updates will be presented to the board.
Public Comment
None.
Motion was made for meeting adjournment at 1:50 p.m.
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