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HomeMy WebLinkAboutMinutes Library Board - 02/08/2011 RECEIVED MAY 0 9 2011 Minutes Library Board Meeting February 8,2011 any SECRETARY'S OFFICE MEMBERS PRESENT: STAFF PRESENT: Michael Flores Laura Garcia, Branch Services Manager Dr. Mary Jane Garza Sylvia Sanchez, Recording Secretary John B. Keys Larry Jordan James Martin Lucy McCracken Ella Prichard Natalie Rogen Dr. Stuart Elovitz MEMBERS ABSENT: CALL TO ORDER Michael Flores called the meeting to order at 1:20 p.m. APPROVAL OF MINUTES Motion for approval of the minutes of January 11, 2011 was made by Mr. Keys and seconded by Mr. Jordan. Motion passed unanimously. Director's Report Mr. Canales stated he will report on the budget every month, until the budget is adopted by council. Mr. Canales added that there are expecting a $5 million shortfall on the city general fund budget. If the council does not approve the transfer of $6 million from the utility fund the shortfall will be $11 million. The sales tax was better than what was projected and city staff is expecting a 5% decrease for property value. The library has had state programs for approximately 40 years. The state is proposing eliminating the following programs, which do not directly support the library operation but are administered by library staff and do provide some level of support to Corpus Christi: • South Texas Library System • Interlibrary Loan Program • Technical Assistant Negotiation Grant • Long Star Grant • TexShare Databases. These grants employ 7 staff. The legislature will adopt a budget by May. Motion to change the monthly meeting day from Tuesday to Wednesday starting in March was made by Mr. Keys and seconded by Mrs. Rogen. Motion passed unanimously. SCANNED Mr. Keys reported that the Planning Committee met last month and the meeting was very productive. Alex Batley reported on the upgrade on the library's computer system. Mr. Canales stated that the library is switching over to an open source, i.e., public domain system that will be less expensive to maintain. Mr. Canales stated that the library received approval to use some of the salary savings to purchase 5 new microfilm readers. The bid opening for the Greenwood Project will take place at the Council Chambers on Wednesday, February 23, at 2:00 p.m. Mr. Canales thanked Dr. Garza for offering a temporary site at a West Oso ISD school for Greenwood Library. Dr. Garza stated that she will call staff to schedule a tour. Friends of the Library Mrs. Rogen reported that she has received some of the renewal letters. There are still approximately 50 previous members that have not renewed. Mrs. Rogen added that they received $10,689 from former the estate of Friends board member Vera McGonigle. Mr. Canales added that the Library Foundation also received the same amount from the McGonigle estate. The Friends will pay for part of the restoration of the Daniel Whiting lithographs recently donated to the library by the Whiting family. Mr. Canales added that AAUW paid for the appraisal of the lithographs and that the Library Foundation will pay the balance required for restoration and framing. New Business Motion was made by Mr. Martin and second by Mrs. Rogen to excuse Dr. Elovitz from last month's meeting. Motion passed unanimously. Motion was made to elect Mr. Flores for Board Chair and Larry Jordan for Vice Chair was made by Mrs. Bogen and second by Mr. Keys. Board agreed to have the following agenda items in the upcoming monthly meeting to be held at the Neyland Library: • Library Budget • Update on Greenwood Project • Planning Process Committee • Road Closures at Neyland Library Mrs. Stanford stated that the AAUW will have their annual Spring Out-of-Print Book Sale on March 14 — March 19. Mrs. Stanford stated that she would like to bring some of books for board members to view in the next board meeting. Public Comment None. Motion was made for meeting adjournment at 2:03 p.m. Page 2 of 2