HomeMy WebLinkAboutMinutes Library Board - 07/13/2011 .E EIVED
DEC 0 9 2011
Minutes $ � office
Library Board Meeting _""'WK'S
July 13,2011
MEMBERS PRESENT: STAFF PRESENT:
Michael Flores Herb Canales,Library Director
Dr. Mary Jane Garza
John Keys
Ella Prichard
Lawrence Jordan
Dr. Stuart Elovitz
Natalie Rogen
MEMBERS ABSENT:
Lucy McCracken
CALL TO ORDER
Mr. Flores called the meeting to order at 1:15 p.m.
APPROVAL OF MINUTES
Motion for approval of the minutes of June 8, 2011, was made by Ella Prichard and seconded by
Mary Jane Garza. Motion passed unanimously.
Friends
Mrs. Rogen gave a report on the Friends.
Director's Report
Mr. Canales reported that the Greenwood Library renovation contract was being prepared for
City Council action. The bids received are within budget. The project will likely take eleven
months to complete.
Mr. Canales reported that at this time no additional budget cuts are anticipated for the first and
second readings of the fiscal year 2011-12 budget. A total of 13 positions are to be eliminated
and library hours reduced for the new fiscal year beginning August 1, 2011.
Committee on Absences
Lawrence Jordan presented the following recommendation for consideration:
Moved: That excused absences from regularly scheduled meetings of the library Board be limited to
illness, unavoidable work requirements or absence from the city and that requests for excused absences
be submitted to the Board in writing(including email)in time to be Included on the agenda of the next
meeting(normally at least 72 hours prior to the next meeting).
SCANNED
Library staff shall keep accurate, up-to-date attendance records, including excused and unexcused
absences and shall p/ace member requests for excused absences on the agenda. The Library Director
shall notify Board members when their unexcused absences reach 25 percent(or three meetings)in a
given year. Board members shall be deemed to have resigned when they are absent from more than 25
percent of the meetings without being excused. The Library Director shall contact Board members who
are absent for three consecutive meetings or a total of five meetings during the year to suggest voluntary
resignation.
In calculating the percentage of missed meetings, the number of scheduled meetings in a year will be
taken as twelve, even though the board may elect not to meet on any given month. The year begins
with the December meeting.
Motion to accept the recommendation was made by John Keys and seconded by Dr. Elovitz.
Motion passed unanimously.
New Business
None.
Public Comment
None.
Motion for adjournment was made by Natalie Rogen and seconded by John Keys. Motion
passed unanimously. Meeting adjourned at 1:50.
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