HomeMy WebLinkAboutMinutes Library Board - 11/07/2012Minutes
Library Board Meeting
November 7, 2012
MEMBERS PRESENT:
Catherine MacLachlan
Roberta Sewell
John Keys
Paul Altheide
Natalie Rogen
Dr. Stuart Elovitz
STAFF PRESENT:
Laura Garcia, Interim Director
SNTlvia Sanchez, Secretaiv
MEMBERS ABSENT:
Dr. Maiv Jane Garza
Lariv Jordan
Call to Order
Mr. Kevs, called the meeting to order at 1:17 p.m.
Approval of Minutes
Motion for approval of the minutes of October 10, 2012 was made by Paul Altheide and seconded by Dr.
Stuart Elovitz. It passed unanimously.
Friends of Library
Natalie Rogen reported the response to the Friends newsletter has been veiy positive. Several renewals
have been mailed in. Mrs. Rogen added that she is working with libraiv staff to publicize the Friends
more throughout all the libraries as well as giving out membership envelopes at all the libraiv programs.
A new poster and flyers will be distributed at all the libraries. The Friends annual meeting will be on
November 17 "', at Ben F. McDonald Public Libraiv. Maiv Gleason, Executive Director of Literacy
Council, and Dorothea Castanon, McDonald Public Libraiv Branch Manager, will be the key speakers.
Refreshments and cookies will be provided by La Retama Club. Friends have received over $1,800 in
Sue Stanford's memorial donations.
Director's Report
Mrs. Garcia reported that she spoke with Susan Hopkins and Susan recommended for staff to contact
Brad Snyder on ideas for the Owen Hopkins Libraiv sign. Staff met with Brad Snyder, from Snyder and
Associates, and he Nvill work on designing a sign for the libraiv. His price for the sign was approximately
$3000 to $5000. Mrs. Sewell stated that maybe the Geological Society might be able to contribute for the
sign. Mrs. Garcia stated that Mr. Snyder will welcome any pictures, designs or ideas libraiv board
members would like to submit. The dedication to the libraiv will depend on the completion of the
signage. Mrs. Garcia added that she will have more information by the next board meeting.
Mrs. Garcia reported that several programs are scheduled at McDonald, Haste and Neyland Libraiv this
month. All programming information is placed on the libraiv website and all libraries have posters and
flyers that are distributed to their patrons as well as at the surrounding schools and senior centers.
Program information is distributed to media approximately 3 weeks prior of the events.
New Business
Mr. Altheide inquired on electing officers for the libraiv board and if the board had bylaws or articles.
Mrs. Sanchez stated that the board members get a booklet from City council that explains the
responsibilities of city board members and how long they are in office. Information is also located on the
City's website. Staff will email information to all board members.
Motion was made to nominate Larry Jordan as Board Chair and John Keys as Vice -Chair by Mr.
Altheide and seconded by Dr. Elovitz. Motion passed unanimously.
Motion was made by Mr. Keys and seconded by Mrs. Sewell to recommend to the City Council
the appointment of Sue Donahoe to the Library Board. Motion passed unanimously.
Motion was made by Mrs. Rogen and seconded by Mrs. Sewell to excuse John Keys and Dr.
Stuart Elovitz from last month's meeting. Motion passed unanimously.
Motion was made by Mr. Altheide and seconded by Dr. Elovitz to schedule the next Library
Board meeting in January 2013. Motion passed unanimously.
Public Comment
Dr. Hatcher Challdey, stated that members should ask staff for a copy of the annual report that the Libraiv
Director submits to council on an annual basis. Mr. Altheide added that he understand the Libraiv Board
is an advisor* board but would like to see the board have bN-laws and libraiv board articles in place.
Meeting adjourned at 2:17 p.m.
Page 2 of 2