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HomeMy WebLinkAboutMinutes Library Board - 04/11/2013 Minutes Library Board Meeting April 11, 2013 MEMBERS PRESENT: STAFF PRESENT: John Keys Laura Garcia, Interim Director Lariv Jordan SNTlvia Sanchez, Secretaiv Paul Altheide Sue Donahue Catherine MacLachlan Roberta Sewell Dr. Stuart Elovitz MEMBERS ABSENT: Dr. Mai v Jane Garza Roberta Sewell Dr. Stuart Elovitz Call to Order Mr. John Keys called the meeting to order at 1:17 p.m. Approval of Minutes Motion for approval of the minutes of April 11, 2013 was made by Paul Altheide and second by Lany Jordan. Motion passed unanimously. Friends of Library Mrs. Rogen reported that an additional letter was mailed to all that have not renewed their Friends membership and the Hopkins Rededication invitation was enclosed. There was a 10%response, which is the lowest response than the past years. Mrs. Rogen added that Friends posters have been placed at all the libraries to remind the public of all libraiv programs and encourage them to renew or become a Friends of the libraiv member. Paul Altheide suggested that an endowment fund could be setup since Friends are established as a 501c3 organization and this will make it easier to solicit for funds. John Keys stated that having an online payment system in place that will make it easier to donate to the Friends. Mrs. Sanchez stated that Wells Fargo Representative stated to libraiv administration that Friends account holders are eligible to get assistance from Wells Fargo Advisors. Mrs. Rogen stated she will report all the suggestions to the Friends board in the upcoming meeting. Mrs. Rogen reminded board members that the Hopkins Rededication Program is scheduled on Saturday, April 20"'at 9:00 a.m. Director's Report Mrs. Garcia presented the board two pictures of the Owen R. Hopkins libraiv sign. One of the pictures showed the sign during day light the second picture showed sign illuminated during the evening. Mrs. Garcia reported that over 300 people are expected to attend the Hopkins Rededication Program. Tuloso Midway Band and Calallen students will perform, there will be games & activities for children, Geoffrey Hopkins will conduct a children's program and Geological Society will have an exhibit setup. The Library Children's Festival is scheduled for May 18th at McDonald Library. Dr. Carmen Tafolla will be the guest speaker, John O'Bryant, Comedy Magician, is schedule for 12 noon and Texas State Aquarium will have a snake presentation. There are also going to have crafts, face painting and various games. Library is partnering with the Art Center and will be scheduling a program on July 27th at the Art Center. The Center received a grant for a Book Illustrator and the library will provide a Science Lab. The library received fiinding from Friends of Library to help pay for 1 year assistance from Central Texas Library System (CTLS). CTLS provides a 27' traveling trailer which houses a Science Lab that travels throughout Central Texas. Sue Donahue suggested that the library should bring Todd Jackson, Scientist from Austin, he does nature tours and visits schools at Austin. Mrs. Garcia reported that staff is working with Cat MacLachlan on dinosaur footprints for sidewalks at Hopkins Library. Paul Altheide suggested that the library should partner with a monument company to assist on placing print blocks with donors name as a walkway. Mr. Altheide added it could be a way to establish a group as Friends of Hopkins Library or Friends of Hopkins Library Walkway. John Keys requested to add it to next month's agenda and report back an update on the walkway prints. Mrs. Garcia stated that staff is working on a drive to eliminate some library fines that have been on patrons' record for the past years. The drive would consist on partnering with the Elderly Nutrition Program. Library patrons will be asked to pay for 2 or 3 meals to the program and their library fines will be excused. The drive will only be for fines that have accumulated for materials that are return late to the library not for materials that have been lost. Library might be able to have 2 drives a year and have different partnerships. Mrs. Garcia reported that Mr. Keys and Mr. Altheide are still working on drafting library bylaws. The Budget department is still working on the city budget and is schedule to present it to council in the upcoming months. The State Library report has been submitted and is currently under review. This is the first year that the library has submitted an indirect cost amount and still fell short with the maintenance of effort by $90,000. Staff will submit a waiver to the state by next month. New Business Motion was made by Paul Altheide and seconded by Sue Donahue to excuse Larry Jordan and Natalie Rogen from March's meeting. Motion passed unanimously. Public Comment Diana Boyles inquired about status of the library plan. Mrs. Garcia she had received calls inquiring about any plans to modify La Retama Central Library and if library operations were going to be moved to the first floor. Mrs. Garcia reported that La Retama Central Library will be staying in its current operation. Meeting adjourned at 1:54 p.m. Page 2 of 2