Loading...
HomeMy WebLinkAboutMinutes Library Board - 05/08/2013 Minutes Library Board Meeting May 8,2013 MEMBERS PRESENT: STAFF PRESENT: John Kevs Laura Garcia, Interim Director Lariv Jordan SNTlvia Sanchez, Secretaiv Paul Altheide Michelle Balls,Nevland Libraiv Branch Manager Dr. Maiv Jane Garza Roberta Sewell Natalie Rogen MEMBERS ABSENT: Sue Donahue Catherine MacLachlan Dr. Stuart Elovitz Call to Order Mr. John Kevs called the meeting to order at 1:04 p.m. Approval of Minutes Motion for approval of the minutes of April 11, 2013 was made by Natalie Rogen and second by Lany Jordan. Motion passed unanimously. Friends of Library Mrs. Rogen reported that the Hopkins Libraiv rededication was veiN- successful. A table was setup for the public to become familiar with Friends of CCPL. Unfortunately new membership forms were not submitted. Mrs. Rogen stated that the Friends board will be meeting with a Wells Fargo Advisor to get information on setting up an endowment and an on-line account for membership renewals and donations. The Friends were able to fund the Children's Libraiv Festival and Summer Reading Program which begins in a few weeks. Lariv Jordan suggested that the Friends get email addresses from their members in order to email the newsletter, renewal notices and event information. Mr. Kevs asked if the Friends had a banner at their event table. Mrs. Rogen stated that they did not. He suggested that having a banner might help promote the Friends at these events. He also suggested that maybe adding a line to renewal notices such as in the interest of saving paper and postage please give us your email address; also add other important information they will receive via email. Mrs. Garcia stated that staff will work on sending mass emails about Friends and other libraiv events with software the libraiv is tieing to acquire. Mrs. Garcia added that staff will update the board next month on the software, banner, and other information that the Friends can use to increase Friends membership. Mrs. Rogen reported that Dr. Challdey suggested that Friends post their monthly meeting on the libraiv's website. Libraiv staff will work on getting the meeting information and other Friends events on the Libraiv website. Director's Report Mrs. Garcia introduced Michelle Balls, Branch Manager at Neyland Libraiv. Mrs. Garcia reported that the Hopkins Rededication program had over 1200 in attendance. The Children's Libraiv Festival will be Saturday, Mav 18 from 12:00 pm — 4:00 p.m. at McDonald Libraiv (bookmarks were distributed to all board members). The Summer Reading Program will begin June 3rd. The libraiv will partner with the Art Center and have a program on July 27"' The Art Center will have a book illustrator. The Trailblazer Science lab will be one of the activities provided by the libraiv. Staff is working on the food drive ordinance. The libraiv would like to hold the drive in September in conjunction with Libraiv Card Sign-up Month. Staff is continuing with the Community Development Block Grant (CDBG). The libraiv s project was number 11 on the list and city staff will be meeting to finalize the project which will be presented to Council in the coming weeks. Staff is working with the Legal Department to address parking issues at Haite and Garcia Libraries. Flour Bluff ISD students are taking over the parking spaces designated for libraiv parking. Students refuse to move their vehicles when libraiv staff requests that they move. Flour Bluff School administrators have asked students to move their vehicles or risk being towed. The Legal Department is reviewing several options for enforcing towing. We want to avoid negative publicity*; therefore, we want to get the word out about towing vehicles, especially*to the parents who may ultimately*have to pay the towing fees\fines. We are working on a plan for the new Flour Bluff ISD school year. The problem at Garcia Libraiv is that parents who are waiting to pick up their kids after school block libraiv patrons that are parked in the designated libraiv parking spaces. The libraiv has received a support letter from Maly Gleason, Literacy* Council Director. The libraiv will also receive support letters from Friends of CCPL, AAUW and possibly*Todd Hunter. If the libraiv loses accreditation it will lose the Texshare databases valued at $700,000, Interlibraiv Loan services and will not be eligible to apply*for various grants. The libraiv applied for a$7, 525 IMPACT grant; staff will not be notified until the end of the summer if grant was awarded to the libraiv. Mrs. Sewell stated that La Retama club will submit a support letter. Mrs. Garcia stated that the hearing to request a waiver is scheduled for June 7"' This is the second year that the libraiv has requested a waiver. Last year the Director was granted the waiver a few minutes after the hearing. Mrs. Garcia reported that she has not been informed what the process will be this yTear, she will update the board next month. Mr. Altheide reported that the committee is not ready*to present the Libraiv Board Bylaws and Articles. Mrs. Garcia stated that it will remain for next month's agenda. Alex Hatlev, Libraiv Technology* Manager, presented the board the Zinio Software; it allows libraiv patrons to download magazines on their iPad,iPhone, Android, Mac &PC. Ms. Sanchez stated that Laura will not be able to be present for the entire Libraiv Board meeting due to another meeting conflict. Michelle Balls will be able to be present when Laura is not able to attend the meeting. Motion was made by Lany Jordan and seconded by Roberta Sewell for Libraiv Board Meeting to be moved from the second Tuesday* to the first Tuesday* of the month at 1:15 p.m. Motion passed unammousIv. Mrs. Garcia stated the first Tuesday will not work for her because she will need to attend training eveiv month on the first Tuesday*at 1:00 p.m. Motion was made by Natalie Rogen and second by Paul Altheide to rescind the previous motion and to move the Libraiv Board Meeting from the second Wednesday*to the first Tuesday* of the month at 10:30 a.m. Motion passed unanimously*. New Business Motion was made by Larry Jordan and seconded by Paul Altheide to excuse Dr. Mary Jane Garza, Roberta Sewell and Dr. Stuart Elovitz from April's meeting. Motion passed unanimously*. Public Comment None. Meeting adjourned at 2:08 p.m. Page 2 of 2