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HomeMy WebLinkAboutMinutes Library Board - 03/04/2014 Library Board Meeting Minutes March 4, 2014 Members Present: John Keys, Sue Donahoe, Natalie Rogen, Brian Solarek,Julia Stafford and Roberta Sewell; members absent: Dr. Stuart Elovitz, Margareta Fratila and Rachel Buck Staff Present: Laura Garcia, Library Director, Norma Gonzalez, Public Service Manager, and Sylvia Sanchez, Secretary Call to Order: Mr.John Keys called the meeting to order at 10:39 a.m. Approval of Minutes Motion for approval of the February 4 minutes was made by Sue Donahoe and seconded by Brian Solarek. Motion passed unanimously. Director's Report Laura Garcia reported that staff will be submitting several competitive grants to Texas State Library. The library's annual report will be submitted this week. The library did not meet the maintenance of effort this year but figures have improved compared to the prior year's report. Mrs. Garcia explained that the 2015 library mission elements were revised to better aligned the library's strategies and tasks to each mission element. The following are the 2015 Library Mission Elements: Provide material for personal enrichment and recreation; participate in partnerships to promote literacy; create diverse, enjoyable educational and literary programs; provide the community with digital inclusion technology(21St Century Literacy). The Friends of the Library agreed to assist the library in purchasing the Radio Frequency Identification (RFID) for the 6 libraries. The cost of the RFID is approximately$315,000. The RFID project will require grant writing, campaign drives, and request for matching funds from community, businesses and the city. Mr. Keys inquired if the city agreed to match any funds. Mrs. Garcia reported that during the library's strategic plan meeting with City's Upper Management she was asked to include a plan for funding RFID. Friends of Library Natalie Rogen reported that she has received a few responses on the membership letters that were mailed in January. There are issues with the postal computer system; the Friends return envelopes for membership renewal are being sent back to sender as undeliverable mail. There could be instances that members might not get the notification of the return mail if a return address is not written on the envelope. The issue was identified when a patron hand delivered the renewal to Central Library staff. Mrs. Rogen stated that any membership letters that are returned will be mailed first class in a regular size envelope. Regular size membership envelopes will be ordered when the Friends approve the logo which will be placed on all their stationary. Mrs. Rogen distributed a copy of a science theme logo that could possibly be used for the upcoming Summer Reading Program. Children will receive a book bag with the Friends of CCPL Logo. Sue Donahoe stated that she would like to meet with some Graphic Artists that she is acquainted with and submit more logos that the Friends board members might want to consider for their stationary. Laura Garcia presented the by-laws and added that Article III-Meetings, Section 5 has been revised. The following are other revisions or omissions that members agreed had to be done: • Article III-Meetings, Section 5—possible needs to be corrected. • Article III-Officers Section 1 and a secretary should be removed. • Article III-Officers remove person after the Chair. Mr. Keys stated that Library Board Bylaws Articles, Marketing and Promoting Library Services (Programs) will remain on the agenda for further discussion in next month's meeting. Laura reported that Library Foundation only meet on a quarterly basis if they have business to conduct. The Foundation Board has not met over a year. Meetings are open to the public and if staff will notify the library board members when a meeting is schedule. Mrs. Garcia will be scheduling a meeting with Foundation Chair to discuss the RFID software that the library would like to purchase and a proposal for a donation drive. Motion was made by Natalie Rogen and seconded by Sue Donahue to excuse Dr. Stewart Elovitz and Rachel Buck from February's meeting. Motion passed unanimously. Public Comment None. Meeting adjourned at 11:31 a.m.