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HomeMy WebLinkAboutMinutes Library Board - 10/07/2014 Library Board Meeting Minutes October 7, 2014 Members Present: John Keys, Abigail Bair, Diana Broyles, Brian Solarek, Sue Donahoe and Natalie Rogen Members Absent: Julia Stafford, Rachel Buck and Dr. Stuart Elovitz Staff Present: Laura Z. Garcia, Library Director and Sylvia Sanchez, Secretary Call to Order: John Keys called the meeting to order at 10:35 a.m. Approval of Minutes Motion for approval of the September minutes was made by Sue Donahoe and seconded by Brian Solarek. Motion passed unanimously. Mr. Keys introduced Abigail Bair, new board member appointed September 91h Director's Report Mrs. Garcia reported that the Library Budget was approved and a new full time Library Assistant position will be added to the Harte Library. The grant contracts have been signed and mailed to the Texas State Library and Archives Commission (TSLAC). Mrs. Garcia distributed a copy of the October Caller Times article featuring McDonald Library. The article discusses the 3rd Annual Symposium on Tejano Music and Achievement Program scheduled for Sunday, October 12 from 12:30 to 4 p.m. This event is also being advertised in TYG News, which promotes entertainment, music, tourism and businesses. TYG News is distributed in Corpus Christi and surrounding towns. Mrs. Garcia responded to the public comment posed at the August meeting, which was to clarify the rightful way to interpret regulations between entities such as Friends, Library Board and City staff. Mrs. Garcia stated that she made several contacts and the main thing was that City funds and Friends funds should never be commingled. Staff can assist with Friends projects that relate to the library; however, their job responsibilities as City employees should not be negatively impacted. A copy of City ordinance No. 20115 section 2.77 which includes the gift agreement process was distributed and discussed as part of the response. Ms. Donahoe asked if this meant she could seek sponsorships from the Texas Writers League for programming. Mrs. Garcia stated that as per this ordinance it is permitted and highly encouraged. Terms expiring in November are: Dr. Stuart Elovitz, Natalie Rogen (Friends Representative), Diana Broyles (La Retama Club representative) and Sue Donahoe. City Secretary's office will be informed that Natalie, Diana and Sue would like to be reappointed. Staff will contact Dr. Elovitz to inquire if he is interested in being reappointed for a period of 1 year. Friends of Library Mrs. Rogen reported that she is working on a renewal letter to be mailed out December 1. PayPal will do a 1% match on each donation during the month of December. Sue Donahoe suggested placing renewal and Paypal match information in Caller Times article. Friends are seeking a permanent logo and considering introducing a logo contest at the Teen Book Fest event. Ms. Donahoe suggested having a professional create one instead of waiting until February. Ms. Bair stated that potential donations are being lost the longer Friends wait for a logo. Mrs. Garcia suggested Sue Donahoe and Abagail Bair meet with Natalie to discuss the logo. New Business Sue Donahoe reported that the first Flash Fiction Program at Harte Library had an attendance of 5 students,with 8- 10 Flash Fiction pieces created. A Flash Fiction Zine, a self-publish magazine will be printed by the library. Abigail Bair suggested placing the created pieces on library's webpage. Ms. Donahoe passed around Houston Writers Guild Flash Fiction publication. William Mays, a local writer, would like to spearhead creating a similar publication of local writers. Ms. Donahoe stated that she would like to schedule a Flash Fiction program for adults, at Neyland Library. A motion was made by Sue Donahoe and seconded by Brian Solarek to excuse Dr. Stuart Elovitz from September's meeting. Motion passed unanimously. A motion was made by Brian Solarek and second by Natalie Rogen to excuse Rachel Buck and Julia Stafford from today's meeting. Motion passed unanimously. Public Comment None Meeting adjourned at 11:26 a.m.