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HomeMy WebLinkAboutMinutes Library Board - 07/07/2015 Library Board Meeting Minutes July 7, 2015 Members Present: John B. Keys,Julia Stafford, Diana Broyles, Sue Donahoe, and Natalie Rogen, Members Absent: Abigail Bair, Rachel Buck,Jessica Hamilton, and Brian Solarek Staff Present: Laura Garcia, Library Director, and Sylvia Sanchez, Secretary Call to Order: John Keys called the meeting to order at 10:37 a.m. Approval of Minutes Motion for approval of the June minutes was made by Sue Donahoe and seconded by Natalie Rogen. Motion passed unanimously. Director's Report Mrs. Garcia distributed the list of the library's budget decision packages that was submitted to the Budget Department. List shows an increase of$174,794 to the 2016 library budget. City staff will present the city's budget to Council in August. Mrs. Garcia added that the first 2 packages are very important for the improvement of library services. Package 1 is an increase of $12,740, allowing to add 20 hours of security guard service at Garcia Library. Package 2 is an increase of$14,050, allowing to increase hours of 4 part-time custodian positions from 18 a week to 25 at Garcia, Harte, Hopkins and McDonald Library. Package 7 is in the amount of-$30,718; staff was directed to submit a 1%decrease and the library would reduce $22,812 from materials and$7,906 from programming. Mrs. Garcia reported that library summer reading program has been successful. There has been 2,768 registered, 791 completed, 208 programs and 8379 in attendance. Christus Health will pay the for the summer reading bags, the invoice amount is$3100. The grant for the RFID project will be submitted to the Charity League next month. Mrs. Garcia reported that staff is working on the 2016 Library Business Plan and one of the items will be partnering with city entities. One of the partnerships is Parks and Recreation (P&K) department which will start the beginning of the public school year. Library staff will do science,technology, engineering and math (STEM) programming with students at P&K centers. Ms. Donahue inquired about the satellite collections. Mrs. Garcia stated that the satellite collections that staff are housed at senior and daycare centers and are supplied with library materials. The library has over 40 satellite collection centers. Del Mar Early Childhood Center has requested school age children series material for the parents. Friend's Report Natalie Rogen stated that she does not have any Friends update besides what was mentioned by Mrs. Garcia. New Business City's engineering department is still working on replacing Central Library's roof and the chillers will get replaced in the coming weeks. Ms. Donahoe inquired how meeting rooms are used at Central Library. Mrs. Garcia explained that meeting rooms are used by non-profit organizations,they can utilize the rooms twice a month and can book the rooms up to 6 months in advance. Ms. Donahoe suggested to promote the library showing that meeting rooms are available for non-commercial groups. Motion to excuse Abigail Bair, Rachel Buck,Jessica Hamilton and Brian Solarek from today's meeting was made by Natalie Rogen and second by Sue Donahoe. Motion passed unanimously. Public Comment None. Meeting adjourned at 11:05 a.m.