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HomeMy WebLinkAboutMinutes Library Board - 05/02/2017 Library Board Meeting Minutes May 2, 2017 Members Present: Brian Solarek, Candace Hart,Tom Krepel,Alice Nixon, Harris Worchel and Janis Wood. Members Absent: Abigail Bair and Jane Kratzig Staff Present: Laura Garcia, Library Director, Sylvia Sanchez Call to Order: Brian Solarek called the meeting to order at 10:34 a.m. Approval of Minutes Motion to approve the April minutes was made Tom Krepel and seconded by Candace Hart. Motion passed unanimously. Friend's Report Harris Worchel reported that the Friends now have a phone number 361/826-5126. Messages can be left at this number which will be placed on the RFID brochure. Mrs. Garcia reported that the La Retama Club donated $1000 to the Friends for the RFID project. Director's Report Mrs. Garcia reported that the Celebrating: Books,Art and Music event was a success, attendance was 1,475. The event will become an annual one replacing the Children's book festival. Staff and the participating partners will be reviewing what can be done to improve on the event. There were thirteen participates at the "Secret Code of Cursive"tween\teen program. The grant which K-Space applied for and which will include outreach services to the library has made it to the next level. The Texas State Library and Archives commission informed us that Corpus Christi Public Libraries (CCPL) has met the Maintenance of Effort accreditation requirements for another year. The Library will be participating in City Hall at the Mall which will be held on May 20,from 11 a.m.—6 p.m., at La Palmera Mall. Library staff will be issuing library cards, demonstrating and providing information on programs provided by the library. Two Managing Librarian positions have been filled and the new employees are scheduled to start late May and early June. Mr. Solarek stated that he attended the 4H program at the Harte Library and was impressed by how staff handled the crowd and provided the necessary materials to the attendees. Mrs. Sanchez stated that in the past the Board has met at library branches to familiarize themselves with those locations. If the meeting room is available at Hopkins Library the Board will meet there next month. Motion to rotate meeting to different branches was made by Harris Worchel and seconded by Candace Hart. Motion passed unanimously. New Business Mrs. Garcia reported that the contract to purchase books and other materials has expired. She indicated that it took a while to setup partial processing services with other approved vendors and until these services were setup up staff was ordering in limited quantities. As a result of the limited ordering a rumor, due to a miscommunication,was started that Council had frozen the library's budget. Mrs. Garcia wanted the Board to be aware that the rumor was false in case they heard it out in the community. A Supply Agreement will be presented to Council within the next month and once approved, staff will begin ordering in larger quantities. Mrs. Hart stated that email notifications about new books cannot be read on her phone or IPAD device only on her computer. Mrs. Garcia stated she will ask what could be causing the problem. Mr. Krepel stated that when requesting ILL material,the following message pops up-you are about to be redirected from CCPL and in parenthesis it states unsafe. He stated that for security reasons patrons who see this message would most likely be leery about continuing with the ILL request. Mrs. Garcia stated she will review this matter. Mrs. Hart suggested that notifications in the federal or state level that reference public libraries which are posted in the Texas Library Association be emailed to board members. Public Comment None. Meeting adjourned at 11:23 a.m.