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HomeMy WebLinkAboutMinutes Library Board - 02/10/2009 41610 RECEIVED 2009 Minutes Library Board Meeting AR 0 February 10,2009 MEMBERS PRESENT: STAFF PRESENT: 6 CIJYSEPCREJARy'S OFFICE Michael Flores Laura Garcia,Managing Librarian Dr. Roel Carmona Sylvia Sanchez, Recording Secretary Barbara Head James Martin Andrea Naismith Natalie Rogen Sue Stanford MEMBERS ABSENT: Mary Christmas Lucy McCracken CALL TO ORDER Michael Flores called the meeting to order at 1:18 p.m. APPROVAL OF MINUTES Motion for approval of the minutes of January 13, 2009 was made by Barbara Head and seconded by Natalie Rogen with the following corrections— Sue Stanford was present at January's meeting. Motion passed unanimously. Introduction of new Board members Mr. Flores introduced Barbara Head and Natalie Rogen. Friends of the Library Mrs. Rogen stated that the collection jar which was placed at the Neyland Library for patron contributions has collected over $1,000. The funds will be used for landscaping improvements. At the Northwest Branch patrons have contributed close to $1,000 for the purchase of the mammoth bone display case. Dr. Carmona suggested that as part of the Neyland landscaping improvements a trash can be placed outside the building as he has noticed that there is no place to throw trash. He stated that he has observed patrons leaving trash outside. Director's Report Laura Garcia introduced Sylvia Sanchez, Library Management Assistant. Mrs. Garcia reminded the board that members must personally request an excuse for any absences, although another member can inform the board that a particular member will not be attending it is the responsibility of the absentee to formally request an excuse. Mrs. Garcia gave the example of Ms. McCracken. SCANNED 1110 ul Mrs. Garcia reported that 1.5 million has been approved for the Greenwood Library Project. She stated that there will be approximately $100,000 left from the Northwest and Garcia Projects which will eventually be transferred to the Greenwood Project. At the next meeting Mr. Canales will have a clearer picture of the actually amount of funds to be transferred since the Garcia Project has not yet officially closed. Rey Tomo is the architect selected for the Greenwood Project. Mrs. Garcia reported that the new library board member appointed by the City Council were Lawrence Jordan and Dr. Stuart Elovitz. Mr. Jordan replaces Barbara Silverman and his term will expire on November 5, 2009. Dr. Elovitz will be serving for 2 years. City Council also reappointed Mr. Flores and Mrs. Head for 2 years. Mrs. Head inquired about Dr. Elovitz' appointment since he had not been recommended by the board. Mrs. Sanchez explained that the appointments to city boards are made by City Council and do not have to be recommended by current board members. Mrs. Sanchez added that board member applications are submitted directly to the City Secretary's Office. Mrs. Garcia stated that Mr. Canales will address some technology issues that the libraries are facing. There have been some complaints on the speed of the computer network. Staff has scheduled meetings with the MIS staff to address library concerns. Mrs. Garcia added that the November 2008 minutes will also be reviewed and approved in next board meeting. Mrs. Head suggested that staff mail the board minutes with agenda. New Business Michael Flores volunteered to serve as Chair and Dr. Camiona volunteered to serve as Vice-Chair. Motion to name Mr. Flores as Chair and Dr. Carmona as Vice-Chair was made by Mrs. Rogen and seconded by Mrs. Naismith. Motion passed unanimously. Mrs. Naismith requested to be excused from January 13, 2008 due to her son having a doctor's appointment. Motion to excuse Mrs. Naismith from the January meeting was made by Mrs. Rogen and seconded by Mr. Martin. Motion passed unanimously. Mr. Flores requested that staff mail and/or handout at the next meeting any documentation on how to handle board members' absences and other business that members should address. Mrs. Garcia stated that staff will mail and place in members folders for next meeting. Old Business Mrs. Stanford inquired if date of La Retama 100`h Anniversary has been established. Mrs. Rogen stated that Friends of the Library would usually attend to this matter. Mrs. Rogen added that an official date has not been established. Motion was made for meeting adjournment at 1:50 p.m. Page 2 of 2