HomeMy WebLinkAboutMinutes Library Board - 04/14/2009 N
RECEIVED
Minutes AUG 1 7 2009
Library Board Meeting
April 14,2009 CI1Y SECRETARY'S OFFICE
MEMBERS PRESENT: STAFF PRESENT:
Michael Flores Herb Canales, Library Director
Dr. Roe! Carmona Sylvia Sanchez, Recording Secretary
James Martin Dorothea Castafion, Greenwood Branch Manager
Lucy McCracken
Natalie Rogen Guest:
Larry Jordan Mary Gleason, Literacy Council Executive Director
MEMBERS ABSENT:
Andrea Naismith
Barbara Head
Dr. Stuart Elovitz
CALL TO ORDER
Michael Flores called the meeting to order at 1:20 p.m.
APPROVAL OF MINUTES
Motion for approval of the minutes of April 14, 2009 was made by Dr. Carmona and seconded
by Natalie Rogen. Motion passed unanimously.
Friends of the Library
Mrs. Rogen stated that an additional renewal notice was mailed out and approximately 30
renewals were mailed in. Northwest Library has collected approximately $1850 for their project.
Funds will be used to purchase a display case for mammoth bones. Board members are still
working on getting speakers for the 100th anniversary event. The tentative date for the
celebration is early September 2009.
Director's Report
Mr. Canales distributed the Library Budget spreadsheet and added that Library's Budget is as
follows:
Allocation (services provided by other city departments) $ 648,240
Current Budget less Allocations $3,542,348
Contractual Increases (Guard Services, Elevator Maintenance, etc.)$ 18,670
$3,561,018
Target Budget(Amount given by Budget Office) $3,444,385
Total to be cut $ 116,633
Department will cut
Central Library vacant position (in Children's Department) $ 29,620 SCANNED
Books $ 84,310
Miscellaneous $ 2,703
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2009 Library budget (includes target and estimated allocations) $4,092,625
Mr. Canales presented the Library budget levels compared to national averages and state
standards. The budget process is not completed; a more detail update will be presented in next
month's meeting. The city also has a hiring freeze that the department is unable to replace staff
that is leaving.
Mr. Canales reported that the issues with the bandwidth have been resolved with the recent
upgrade from 1.5 megabits per second to 13. The city negotiated a contract for a new intemet
provider; the cost for the expansion is approximately $1200 a year. The new automated system
and the new website have been installed. The new website is www.cclibraries.com.
The City Council approved the sale of the bonds for all public facilities that includes the $1.5
million for Greenwood Library. The timetable shows bonds being sold by the end of May.
Following that the City will negotiate a contract for architectural and engineering services.
Mr. Canales introduced Mary Gleason, Literacy Council Executive Director. Literacy Council
has been housed in a library since it first began 23 years ago. They currently have approximately
500 students. There have been several projects that the Literacy Council has done with the
Greenwood Library. Greenwood Library Branch Manager, Dorothea Castafion, presented the
following needs:
• HVAC - replace heating, ventilation and cooling system. Having an on-site thermostat
control
• Electrical —replace with energy efficient ballasts, streamline lamps, replace exterior lights for
safety and streamline breakers for efficiency.
• Plumbing— ADA upgrades to existing restrooms in library and Literacy Council (public and
staff).
• Foundation —slopes and break runs perpendicular to stacks, replace concrete paving, uneven
elevation does not meet ADA.
• Parking Lot—widen driveway, provide signage, increase parking spaces and provide security
• Building Exterior — replace louvered wall, emergency exit ramp, sidewalk repair, create
separate entrance for Literacy Council.
• Building Interior — repair water damage areas, replace wall adjacent to boiler, walls near
loading dock, remove wheelchair lift, demolish amphitheatre and redesign area, separate
collection, separate reading and computers areas, lower public service counter.
• Literacy Council Area— AC control for their area, create storage room and classrooms, sink
and kitchen area.
Mr. Canales stated that approximately $80,000 to $100,000 in remaining funds from the 2004
bond issue (Northwest and Garcia)could be available for Greenwood.
Old Business
Mr. Flores stated that he met with Mayor Garrett on April l" and addressed the sale of the bond
and prioritizing the library project with other city projects. Mr. Garrett stated that he would meet
with the City Manager and request for him to update library staff on the Greenwood project.
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New Business
Dr. Carmona requested for staff to add the absentee policy of the city boards to next month's
agenda.
Public Comment
None.
Motion was made for meeting adjournment at 3:15 p.m.
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