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HomeMy WebLinkAboutMinutes Sister City Committee - 04/02/2012Sister City Committee Monday, April 2, 2012 6 p.m. City Hall — 6 Floor Conference Room 1201 Leopard, Corpus Christi, TX 78401 3ER Tim Dowling Elizabeth Garza Westi Horn Chris Kallas Kelly Kimball Elena Mendez Heather Moretzsohn Mohamad Omar Judith Prewitt John Rocha JR Seaman Alan Thornburg Andi Baker Samantha Chase Yvette Lara Donald Russell Brandi Williams Laura Gonzales I. CALL TO ORDER: The regular meeting of the Sister City Committee was called to order by John Rocha at 6:00 pm. II. ROLL CALL: Laura Gonzales called roll. A quorum was met with 12 of 20 members present. III. APPROVAL OF MINUTES: Corrections: No corrections. JR Seaman moved to accept the minutes. Elena Mendez seconded the motion. The minutes were accepted. IV. TREASURER'S REPORT: DISCUSSION ITEMS: Laura Gonzales reported that the PALS account is $12,132.34. Chris Kallas moved to accept the Treasurer's Report and Judith Prewitt seconded the motion. The Treasurer's report was accepted. V. PUBLIC COMMENT: None VI. DISCUSSION ITEMS: A. DISCUSSION AND ACTION on adding an Alumni Task Group. The Committee discussed adding an Alumni Task Group. This group would be responsible for contacting former exchange students to help with fundraising efforts. Some task ideas for this group included: an Alumni Page on Facebook, sending donation cards to former students. John Rocha asked if Tim Dowling would be the Task Group Chairperson and he accepted. Kelly Kimball moved to add the Alumni Task Group. Chris Kallas seconded the motion. The motion passed. B. DISCUSSION AND ACTION on a letter to Sister City Alumni. Kelly Kimball moved to strike Discussion and Action Item B and task it back to the newly formed Alumni Task Group. Alan Thornburg seconded the motion. The motion passed. C. DISCUSSION AND ACTION on giving the student packets to Foreign Language, English, Government and Economic teachers instead of the school Counselor. The Committee discussed the pros and cons of giving the student packets to other teachers and not only to the school counselors. Kelly Kimball moved to assign Discussion and Action C back to the Student Selection Task Group. Chris Kallas seconded the motion. The motion passed. VII. Liaison Reports A. Yokosuka, Japan — Yokosuka will select their students on April 22. We will let them know the names of the students whom we have chosen. B. Agen, France — JR has been in communication with Agen and has sent information to Agen about the students we will be sending and they have also sent information on the students who will be traveling to Corpus Christi. C. Keelung, Taiwan — The dates for travel are set and Alan is waiting on flight information. They will only be sending one student for the exchange D. Monterrey, Mexico — Judith will contact KEDT to try and get copies of the Corpus Christi informational DVDs to send to Monterrey. She will also contact the Film Society and see what they have available. E. Toledo, Spain — No Report F. Playa del Carmen — Elena has contacted Playa del Carmen but has not received a response. VIII. Task Manager Reports A Publicity Reports — Channel 3 showed up to the Student Announcements and they were on the news that evening. B. Curriculum /Training — Training started on April 1S and will have two more training classes. C. Fundraising — Liz has sent out letters to local companies requesting donations to the Committee. D. New Sister City Evaluation — No report E. Activities — Enterprise is donating a rental van for 2 -3 days. Stripes will hold the press conference on July 24 at 4:30pm. They will also give them a tour of the Stripes offices. Stripes will also be donating $600 for dinner at Landry's that evening. Other activities planned include: Treasure Island, Hooks game and Tailgate Party, Del Mar mariachi group, Texas A &M Karma trip is a maybe. The students will meet the Mayor on July 31. F. Student Selection — No report G. Pen Pal — Japan emailed Heather and let her know that they received our letters, but we have not received any from Japan. H. Student Service — All the students have finished their student service except for Emily. She needs to complete 3 — 4 hours before she finishes. Ilk IDENTIFY ITEMS TO BE PLACED ON NEXT AGENDA — A. DISCUSSION AND ACTION on recommendations for 4 new committee members X. GENERAL CHAIR'S REPORT: No Report XI. ADJOURNMENT: Tim Dowling moved to adjourn and Kelly Kimball seconded the motion. The meeting was adjourned at 7:05 pm. Laura Gonzales, Sister City Recording Secretary Cultural Services Division Parks & Recreation Department