HomeMy WebLinkAboutMinutes Sister City Committee - 01/17/2013 - SpecialSISTER CITY COMMITTEE
Special Called Meeting, January 17, 2013, 6:00 pm
Parks and Recreation Conference Room, 3 rd Floor
1201 Leopard St., Corpus Christi, Texas 78401
MEMBERS
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P
A MEMBERS
P A STAFF ...............................
1.
Tim Dowling
X
7. John Porter
X Reba George
2.
Westi Horn
X 8. Judith Prewitt
X
. 3.
. . . . . . . . . . . . . . .
Chris Kailas
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. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
X 9. John Rocha
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X
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4.
Hailey Kimball
X
10. Donald Russell
X
5.
Kelly Kimball
X
11. JR Seaman
X
6.
Heather Moretzsohn
X
12. Alan Thornburg
X
Total:
9 3
I. CALL TO ORDER:
The regular meeting of the Sister City Committee was called to order by Heather Moretzsohn at
6:08 pm.
II. ROLL CALL: Reba George called roll. A quorum was met with 9 of 12 members present.
III. APPROVAL OF MINUTES: Corrections from December meeting: Westi Horn's first name
corrected in Treasurer's Report.
IV. Chair accepted the minutes as corrected.
V. TREASURER'S REPORT: DISCUSSION ITEMS: Reba George reported that the PALS
account is $8,867.85, the balance which does not include the $100.00 from Nelda Martinez.
VI. PUBLIC COMMENT: None
VII. DISCUSSION ITEMS:
A. DISCUSSION AND ACTION on appointing a Historian for the Committee. Heather wants
to table for six months due to other pressing items on agenda. Alan Thornburg asks it be
removed from agenda as it is the Chair's responsibility to make appointments. Heather
keeps motion on the table to table discussion for 6 months. Tim Dowling makes a motion
to table. Alan opposes. Motion passes.
B. DISCUSSION AND ACTION on future Sister City requests. Discussion on options in
dealing with requests for exchange with other cities. Motion is made by Don Russell that a
standard letter be drafted to politely decline any further student exchange requests, but
not preclude any funded options on an individual basis. Judith Prewitt seconded. Motion
passes. Heather will draft a letter.
C. DISCUSSION AND ACTION on reappointment of Chris Kallas, Hailey Kimball and Alan
Thornburg. JR Seaman made a motion that all be recommended for reappointment.
Judith seconded. Motion passes.
D. DISCUSSION AND ACTION on deciding the number of exchange students for 2013.
Alan outlined how remaining PALS fund balance might be utilized given six students and
the Committee bearing half the cost of student travel — which means 2013 would be last
year based on current funds available. If three students were sent and funded 50 %, this
would keep program going for two years, possibly three. Alan makes a motion that the
Committee only select three students for 2013, paying half the amount of travel — one to
each France, Taiwan, and Japan — and that we continue to fund this way until other
funding comes about. Kelly seconded. Motion passes. A second motion made by Don
and amended by Tim that in addition to the three applicants chosen through first motion,
at least three alternates be ranked and considered if their parents can and will pay 100%
and can decide within three business days and prior to March 1. Tim seconded. Motion
passes.
Alan asks that if it comes to it, that the Committee be willing to house an exchange
student — in the case that a host family is not able to keep two students and there is more
than one student being sent.
VII. Liaison Reports
A. Yokosuka, Japan — No Report
B. Agen, France — No Report
C. Keelung, Taiwan — No Report
D. Monterrey, Mexico — Judith will make a personal visit to the local radio station.
E. Toledo, Spain — Judith pointed out that this city is untouched by conflict and would be a
good time to reinstate the relationship.
F. Playa del Carmen — No Report
VIII. Task Manager Reports
A. Publicity Reports — Alan asked who is the Publicity Manager now, and brought up with
the chair that each task group have an alternate should something happen to the
Manager. The Task Manager list will be updated with back -ups noted. Website is being
rebuilt by JR. New members appointed on January 22 and sworn in on January 29 so
would be able to attend the March regular meeting.
B. Curriculum /Training — No Report
C. Fundraising — No Report
D. New Sister City Evaluation — No additional report
E. Activities — No Report
F. Selection — Saturday, February 16, 2013. Interviews can be held at City Hall, Parks and
Recreation Conference Room.
G. Pen Pal — No Report
H. Student Service — Tim provided update.
I. Alumni — Heather has letter, but hasn't populated the template with names. Envelopes
have been provided. Heather would like assistance folding letter and stuffing in envelope
after next meeting.
IX. Updates
Heather has asked that the Sister City Committee be able to present an update to City Council.
The date is April 16, 2013. The time allowed is 10 minutes. Deadline for the presentation is
March 11, 2013. PowerPoint format is preferred.
X. Identify Items to be Placed on Next Agenda
A. DISCUSSION AND ACTION on content of April 16 Presentation
XI. ADJOURNMENT: Kelly makes a motion to adjourn the meeting. John Rocha seconded. The
meeting was adjourned at 7:08 pm.
Reba George
Parks & Recreation Department