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HomeMy WebLinkAboutMinutes Sister City Committee - 02/04/2013SISTER CITY COMMITTEE Regular Meeting, February 4, 2013, 6:00 pm 6 Floor Conference Room, City Hall 1201 Leopard St., Corpus Christi, Texas 78401 MEMBERS ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................... P A MEMBERS P A STAFF ............................... 1. Tim Dowling X 9. John Rocha X Reba George 2. Westi Horn X 10. Donald Russell X Tess Allan . 3. . . . . . . . . . . . . . . . Chris Kailas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . X 11. JR Seaman . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4. Hailey Kimball X 12. Alan Thornburg X 5. Kelly Kimball X 13. John Sloan X 6. Heather Moretzsohn X 14. Yvonne Fernandez X 7. . . . . . . . . . . . . . . . . John Porter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15. Wan Sun Kim . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..................................... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8. Judith Prewitt X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ........................... Total: . ........................... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I. CALL TO ORDER: The regular meeting of the Sister City Committee was called to order by Heather Moretzsohn at 6:06 pm. II. ROLL CALL: Tess Allan called roll. A quorum was met with 12 members present. III. APPROVAL OF MINUTES: Donald Russell made a Motion to accept the January 17, 2013 minutes, Kelly Kimball seconded. Minutes were approved. IV. PUBLIC COMMENT: None V. DISCUSSION AND ACTION ITEMS: Sister City Presentation to City Council Heather Moretzsohn opened discussion regarding the SCC presentation to the City Council at their April 16, 2013 meeting. The presentation will be approximately 10 minutes long and contain 8 PowerPoint slides. By general consensus it was decided that as many SCC members as possible should be present at the presentation but only one to two members will lead the presentation. Yvonne Fernandez, Heather Moretzsohn, John Porter, Judith Prewitt, Donald Russell, JR Seaman, and Alan Thornburg indicated that they will attend. Mayor's Office Sponsoring Sister City Program Heather Moretzsohn led discussion on the merits of moving Sister City's sponsorship from Parks and Recreation to the Mayor's Office. It was decided by general consensus to give the SCC presentation to the City Council in April then to revisit the possibility of moving the SCC sponsorship at a later date. Kelly Kimball made a Motion to table this discussion for 6 months, Donald Russell Seconded, Motion passed. Sister City Liaison and Task Committee Appointments Heather Moretzsohn passed around a SCC Roster and asked members to indicate which Sister Cities or Task Committees they would like to serve on. City Staff will update roster with new appointments as indicated on the amended Roster. VII. Liaison Reports A. Yokosuka, Japan — Westi Horn has exchanged e -mails with her counterpart in Japan. We will be sending one student to Japan this year and they will be able to send two here as Kelly Kimball has agreed to host the second student in her home. B. Agen, France — JR Seaman has exchanged e -mails with his counterpart in France. They have selected two students to come here and would like to send more if we could find hosts for them. JR continues to work on finding funding for us to send a second student to France. The Mayor of Agen has also indicated that they are very interested in broadening the scope of the exchange program between the two cities. They would like to extend the length of time to three months and to also exchange College Students and business Professionals as well. Agen also has an extensive Prison training program and would be interested in hosting those interested in learning more about their program. JR agreed to provide more information about Agen for the April PowerPoint Presentation to City Council C. Keelung, Taiwan — No Report D. Monterrey, Mexico — No Report E. Toledo, Spain — No Report F. Playa del Carmen — No Report VIII. Task Manager Reports A. Publicity Reports — No Report B. Curriculum /Training — Training will take place the first three Sundays in April, the 71n 14 and 21S Students will be trained on their role as Student Diplomats. The Sister City Liaison for the representative cities that students are selected to travel to will attend the April trainings to provide City specific training. C. Fundraising — No Report D. New Sister City Evaluation — No Report E. Activities — This is a two part Task Committee. One group is needed to plan the student activities and to solicit donations from local businesses beginning in April and a second group is needed to host the students during the various activities planned while they are here in July and August. F. Selection — Saturday, February 16, 2013 interviews will be held at City Hall, Parks and Recreation Conference Room. This committee is capped at 7 to prevent a quorum. The student applicant names were read aloud so that SCC members could indicate any conflicts of interest. Alan passed around a signup sheet for the committee and Heather strongly urged the new SCC members, Yvonne, Wan Sun, and John Sloan, to sign up for this committee to gain a better understanding of the selection process. G. Pen Pal — Heather Moretzsohn briefly stated the purpose of this subcommittee, to educate elementary aged students about the exchange program. H. Student Service — Several testimonials were given as to the lasting impact this program and the opportunity for International travel has on High School students as they mature into valued and involved adult citizens of our City. I. Alumni — Heather has letter, but hasn't populated the template with names. Envelopes have been provided. Heather would like assistance folding letter and stuffing in envelope after next meeting. IX. Updates Heather Moretzsohn welcomed the new SCC members: Yvonne Fernandez, Wan Sun Kim and John Sloan and each of them gave a brief introduction of themselves. Alan Thornburg announced that on March 4, 2013 at 7:00 pm, after the next SCC meeting, the Selection Committee will announce where the students will be traveling. A potluck style buffet will be prepared for the students and their families and Heather will send an email so that everyone can indicate what they will bring. X. Identify Items to be Placed on Next Agenda XI. ADJOURNMENT: Donald Russell made a Motion to adjourn the meeting. Kelly Kimball Seconded. The meeting was adjourned at 7:07 pm. Tess Allan Parks & Recreation Department