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Minutes Sister City Committee - 04/01/2013
SISTER CITY COMMITTEE Regular Meeting, April 1, 2013, 6:00 pm 6 Floor Conference Room, City Hall 1201 Leopard St., Corpus Christi, Texas 78401 MEMBERS ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................... P A MEMBERS P A STAFF ............................... 1. Tim Dowling X 9. JR Seaman X Reba George 2. Westi Horn X 10. Alan Thornburg X Tess Allan . 3. . . . . . . . . . . . . . . . Chris Kailas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11. John Sloan . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4. Hailey Kimball X 12. Yvonne Fernandez X 5. Kelly Kimball X 13. Wan Sun Kim X 6. Heather Moretzsohn X 14. Vacant X 7. . . . . . . . . . . . . . . . . Judith Prewitt . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . X 15. Vacant . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8. Donald Russell X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ........................... Total: . ........................... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I. CALL TO ORDER: The regular meeting of the Sister City Committee was called to order by Heather Moretzsohn at 6:06 pm. II. ROLL CALL: Tess Allan called roll. A quorum was met with 10 members present. III. APPROVAL OF MINUTES: JR Seaman made a Motion to accept the March 4, 2013 minutes as amended, Kelley Kimball Seconded. Minutes were approved. IV. TREASURER'S REPORT: Copies of the Sister City 2012 Financial Resource Summary were distributed. Total Available Funds are $9,048.11. JR Seaman made a Motion to accept the Treasurer's Report and Hailey Kimball Seconded. The Treasurer's Report was accepted. V. PUBLIC COMMENT: None VI. DISCUSSION AND ACTION ITEMS: Sister City Presentation to City Council Heather Moretzsohn announced that the presentation to City Council will be postponed indefinitely, the discussion was tabled. Gifts for Sister Cities Westi Horn volunteered to find gifts for the Sister City Mayors. Donald Russell made a Motion to authorize gifts to three Sister City Mayors in the amount of $50 each and not to exceed a total of $175 for all three gifts combined. Gifts are to be selected by Westi Horn and a possible ad hoc committee as she deems fit. Hailey Kimball Seconded. Motion passed. Hosting a Student from Monterrey, Mexico Donald Russell made a Motion to table this item until a later meeting. Westi Horn Seconded. Motion Passed. VII. Liaison Reports A. Yokosuka, Japan — Westi Horn stated that Japan has not selected their students yet, they are aware that we can only accept female students but have stated that they are not able to select their students based on gender. If they select a male then John Sloan may be able host a Japanese student rather than a Taiwanese student, and Chris Kallas volunteered to host a student if it was needed. B. Agen, France — JR Seaman stated that the host home arrangements have been made for the students traveling to France. C. Keelung, Taiwan — No new updates. D. Monterrey, Mexico — Heather Moretzsohn has drafted a response letter to their Mayor, has translated it to Spanish and has sent it to our Mayor for approval. E. Toledo, Spain — No Report F. Playa del Carmen — No Report VIII. Task Manager Reports A. Publicity Reports — Congratulations were given to Yvonne Fernandez for the recent Caller Times coverage of Sister City's activities, to Alan Thornburg for his News appearance, and to JR Seaman for the photos he took and submitted to the Caller Times. B. Curriculum /Training — Training will take place the first three Sundays in April, the 71n 14 and 21S Westi Horn has made arrangements to have the trainings in the Texas A &M University cafeteria and will send a PDF map to everyone for directions. C. Fundraising —There will be a committee meeting Saturday, April 6 1h at 10:30 a.m. at Heather's office. D. New Sister City Evaluation — No Report E. Activities — The Student car wash will be held June 15 F. Selection — Alan Thornburg announced that he had given the Student checks to Reba George for deposit. G. Pen Pal — Hailey Kimball suggested a possible video /translation exchange. Yvonne and Hailey agreed to research pen pal opportunities. IX. Updates None X. Identify Items to be Placed on Next Agenda • Appointing a committee member to keep track of Sister City accounts. • Membership recruiting - filling two vacancies XI. ADJOURNMENT: Hailey Kimball made a Motion to adjourn the meeting. Kelly Kimball Seconded. The meeting was adjourned at 7:06 pm. Tess Allan Parks & Recreation Department