HomeMy WebLinkAboutMinutes Sister City Committee - 06/03/2013 SISTER CITY COMMITTEE
Regular Meeting, June 3, 2013, 6:00 pm
6t" Floor Conference Room, City Hall
1201 Leopard St., Corpus Christi, Texas 78401
MEMBERS P A MEMBERS P A STAFF
1. Tim Dowling X 9. JR Seaman X Reba George
2. Westi Horn X 10. Alan Thornburg X Tess Allan
3. Chris Kailas X 11. John Sloan X
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4. Hailey Kimball X 12. Yvonne Fernandez X
5. Kelly Kimball X 13. Wan Sun Kim X
6. Heather Moretzsohn X 14. Vacant X
7. Judith Prewitt X 15. Vacant X
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8. Donald Russell X
Total: 11 4
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I. CALL TO ORDER:
The regular meeting of the Sister City Committee was called to order by Heather Moretzsohn at
6:05 pm.
II. ROLL CALL: Tess Allan called roll. A quorum was met with 11 members present.
III. APPROVAL OF MINUTES: Kelly Kimball made a Motion to accept the May 6, 2013 minutes,
Chris Kallas Seconded. Minutes were approved.
IV. TREASURER'S REPORT: Reba George reported that a deposit and reimbursement both for
student fees was made for JR Seaman. Reba will send a report electronically to the SCC
reflecting those changes. Chris Kallas and Alan Thornburg announced that Chris will be using a
simple program to track the Sister City Account and that she has the ability to authorize anyone
who would like to have access to those records.
V. PUBLIC COMMENT: None
VI. DISCUSSION AND ACTION ITEMS:
Membership Recruiting
Heather Moretzsohn announced two new applicants, Mark Bradsher and Kevin Aguilar-Ferrari,
that both expressed interest in joining the Sister City Committee. Chris Kallas made a Motion
that the Sister City Committee recommend both applicants to City Council for their approval.
Westi Horn Seconded. Motion was approved.
Gifts for Sister Cities
Westi Horn announced that the hardcover books about Texas seashells to give as gifts for
Sister City Mayors have been purchased, autographed by all three authors, and will be
delivered by the Students. Mayor Martinez has provided paper weights with the City Seal on
them to be given as gifts as well.
Use of PALS Fund for Summer Activities
Alan Thornburg led discussion of the need to use money from the PALS fund to cover a portion
of the student activity fees this summer. JR Seaman made a Motion to allow up to $1,000 to be
used to cover student activity fees. Kelly Kimball Seconded. Motion was approved.
Excused Absences
After review and discussion of the Absence Policy in the current Sister City Bylaws Alan
Thornburg made a Motion to make no changes to the Absence Policy. Tim Dowling
Seconded. Motion was approved with 10 for and 1 vote, by Chris Kallas, against.
Judith Prewitt's absence from the May 6, 2013 meeting was reviewed and by general
consensus determined to be excused. Yvonne Fernandez's absence from the May 6, 2013
meeting was reviewed and by general consensus determined to be unexcused.
VII. Liaison Reports
A. Yokosuka, Japan — Westi Horn reported that Japan has selected two girls for their
exchange. Heather Moretzsohn will host one of them in her home.
B. Agen, France —JR Seaman stated that the flight numbers had changed for the students
going to France and he has already let everyone know the new information.
C. Keelung, Taiwan —Alan Thornburg stated that Taiwan has selected one girl.
D. Monterrey, Mexico — No Report
E. Toledo, Spain — No Report
F. Playa del Carmen — John Sloan will be traveling to Playa del Carmen July 15th _ 19th
and November 1St — 16th and requested a letter or document to deliver to the Sister City
officials during his visit.
VIII. Task Manager Reports
A. Publicity Reports — Yvonne Fernandez stated that she has been sending her contact at
the Caller Times information of upcoming activities such as the Stripes Press
Conference and asked the Committee to give her information for upcoming activities that
could be covered by the news. Heather Moretzsohn suggested an editorial, Chris Kallas
suggested the SCC website, and JR Seaman suggested social media.
B. Curriculum/Training — No Report
C. Fundraising — Chris Kallas reported that the fundraiser at Jean Adams home was
canceled and that she has made an appointment with the Mayor for June 13th to discuss
fundraising and to request names of appropriate guests to invite to a fundraising event.
JR Seaman and Heather Moretzsohn will be attending that meeting as well. By general
consensus it was decided that Kelly Kimball will contact comedian, Stephen Trevino,
regarding a possible fundraising event. There will be a committee meeting immediately
following the SCC meeting.
D. New Sister City Evaluation — Heather Moretzsohn announced that contact had been
made from a City in Australia and that a letter of regret had been sent from the Mayor's
office.
E. Activities — Westi Horn distributed a draft of the calendar of activities. Hailey Kimball
alerted everyone that there must be a formal educational component for the students
traveling from Japan. After some discussion it was suggested that everyone send Westi
two activity ideas via email.
F. Selection —Alan Thornburg reported that Westi Horn was able to retrieve the necessary
signed documents from Mattie Dibble's family so everyone's forms are in and were given
to Tess Allan for the City files.
G. Pen Pal — No Report
H. Student Service — Tim Dowling announced the student carwash will be held on
Saturday, June 15th from 10:00 am to 2:00 pm at the Dr.'s Center on the corner of
Staples and Saratoga. Tim will need a pick-up truck for the equipment and will also
need volunteers to help.
IX. Updates
None
X. Identify Items to be Placed on Next Agenda
None
XI. ADJOURNMENT: Chris Kallas made a Motion to adjourn the meeting. John Sloan
Seconded. The meeting was adjourned at 7:12 pm.
Tess Allan
Parks & Recreation Department