HomeMy WebLinkAboutMinutes Museum Of Science And History Advisory Committee - 10/07/2010 RECEIVED
MINUTES OCT 2 9 2010
Corpus Christi Museum of Science and History
Advisory Committee Meeting
CRY SECRETARY'S BFRCE
October 7, 2010
The Museum Advisory Committee met in the Museum's DeDietrich Conference Room at Noon
on Thursday, October 7, 2010. Members Present: Mona Baen, Pablo Garza,Jonda Holcomb,
Robert Hatherill, Kathy Juneau,Tom Kimes, Shannon Madden, Scott Sutherland, Luci Sosa, and
Linda Tomo.
Upon motion by Kathy Juneau and seconded by Scott Sutherland the minutes of the September
2, 2010 regular meeting were approved as presented.
Upon motion by Scott Sutherland and seconded by Kathy Juneau the absences of Pablo Garza,
Luci Sosa, and Linda Tomo were excused.
Business:
a. Introductions were made to welcome new member Mona Baen.
b. Upon motion by Kathy Juneau and seconded by Scott Sutherland,Jim Moloney was
unanimously elected Chairman for another year. Upon motion by Scott Sutherland and seconded
by Pablo Garza, Tom Kimes was unanimously elected Vice Chairman for another year.
c. Revisions to a number of Museum policies were suggested through the Review Checklist that
responded to the Self Study submitted to the American Association of Museums in our
application for subsequent accreditation.
• The Museum does not capitalize its collection. Collection value does not appear on the
City's balance sheet. This is allowed under accounting standards established by GASB
No. 34. However, the Museum's deaccession policy allowed the proceeds from the
disposal of objects from the collection to be used for preservation/conservation treatment
of collections. This use is inconsistent with the provisions of GASB No. 34 for Museums
that do not capitalize their collection. The Deaccession section of the Collection
Management policy was revised to restrict the use of proceeds from disposal of
deaccessioned items only for purchases of new collections. Upon motion by Pablo Garza
and seconded by Kathy Juneau this policy change was unanimously adopted.
• All museums are required to have a formally approved code of ethics which puts forth the
institution's basic ethical responsibilities; it must be tailored to the Museum, it must be
consistent with the AAM Code of Ethics (2000), and it must state that it applies to
members of the governing authority, staff and volunteers. Our ethical statement was
reworked to better describe our Museum's unique situation. Upon motion by Mona Baen
and seconded by Kathy Juneau this policy change was unanimously adopted.
• The Museum's Strategic Plan was amended to provide an analysis of the human and
financial resources needed to implement it. The strategy to provide the financial
resources for the Plan was approved by the Friends of the Museum. Upon motion by
Pablo Garza and seconded by Shannon Madden the policy change was unanimously
adopted.
SCANNED
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d. The Museum's proposed FY 2010/11 budget includes the elimination of the Museum
Educator position when Sandra Linderman retires in January 2011. This reduces Museum full
time education program staff from three to two positions which amounts to a reduction in our
capacity to offer both school and public programs by at least 20%. Teachers begin scheduling
their visits at the beginning of the school year so reservations are already being made for
programming well into the spring. This prompted the timing of our programming adjustments.
The FY 2011 reduction must be considered in the context of two of the decisions made in FY
2010. One decision was to eliminate one of three part-time tour guide positions. A second
decision was to limit the work schedule of all part time positions to 19 hours per week. These
two decisions reduced the part-time staffing level from 70 hours per week to 38 hours per week.
Now full time education staff is called upon to conduct Museum/Columbus Ship tours one
afternoon per week, when large group tours are scheduled, and when a tour guides is ill or when
one of the positions is vacant.
A report on the resulting programming reductions for both school programs and public programs
was reviewed.
e. Staff Reports
• The Bond 2008 Project revising the HVA/C systems is about concluded.
• Nina's hull is repaired and it is back in the Marina awaiting transfer to the Columbus
Sailing Association when they have secured the necessary insurance.
• The Friends will be hosting a Night in the Museum fund raising event on October 13.
• The last day for the Journey through the Universe Educator Institute is today. The
Family Science Night was held on Padre Island on October S".
• The alligators outgrew their habitat and were returned to the facility from which they
were acquired. Some repairs to the habitat will be made before new baby alligators are
acquired.
The meeting adjourned at 1:00 p.m.
2010 Meeting Schedule: Thursdays: December 2