HomeMy WebLinkAboutMinutes Museum Of Science And History Advisory Committee - 11/01/2007 MINUTES - '
Corpus Christi Museum of Science and History
Advisory Committee Meeting -
November 1, 2007 - , '%
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The Museum Advisory Committee met in the Museum's DeDietrich Conference Room at Noon
on Thursday, November 1, 2006. Members Present: Margaret Bolick, Luella Gipson-Torres,
Jonda Halcomb, Robert Hatherill, Kathy Juneau, Jim Moloney, Nelida Ortiz, Lucy Sosa, and
Linda Tomo.
Upon motion by Linda Tomo and seconded by Kathy Juneau, the minutes of the October 4, 2006
meeting were approved as presented.
Upon motion by Jim Moloney and seconded by Lucy Sosa, the absences of Jamie Duff, Kimberly
Harris, Tom Kimes, Linda Tomo, and Margaret Bolick were excused for good cause.
Chairman Nelida Ortiz welcomed Jim Moloney to his first meeting. The new members were
reminded that they needed to complete the Texas Open Meetings Act training by December l0`h.
Business:
a. Collection Manager Joe Ettle reported on the size and scope of the collections while
demonstrating the collection data base. Joe presented the recommendation by the staff that a
large number of cultural artifacts from the Pacific region that are no longer within the cope of the
Museum mission be deaccessioned. Since these objects fall within the mission of the Texas
State Museum of Asian Cultures, he informed the Committee that, if the deaccession is
approved, the objects would be transferred to them. Upon motion by Nelida Ortiz and seconded
by Jim Moloney, the deaccession was unanimously approved.
b. Rick Stryker reviewed Service Level Objectives for fiscal year 2006/07 and the current year
Service Level Objectives adopted along with the FY 2007/08 Museum budget. He then reviewed
the Objectives progress report through September. It is on this basis that the budget was
reviewed on a quarterly basis by the City Council. The services measured are used to determine
the effectiveness of budgeted expenditures.
The Balanced Scorecard was piloted last fiscal year and adopted by the City Council this fiscal
year as the next step in determining the impact of City expenditures based on key indicators. The
Balanced Scorecard is a web based tool that enables department managers to predict levels of
performance and then, in real time as the year progresses, observe whether services are tracking
the plan. Variations from the plan provide managers with the opportunity to make adjustments in
the application of resources as the year progresses to improve effectiveness and efficiency. Most
of the metrics of the balanced scorecard are obtained from various data base software programs
such as PeopleSoft- which is used in budgeting, accounting, and human resource management.
The citywide goals within which the Museum has established objectives and metrics include:
Exercise Fiscal Discipline, Provide Wide Stewardship of Financial Resources, and Have a High
Quality(Skilled) Workforce. New metrics added this year provide a basis of comparison for
museums nationally based on the findings of the American Association Museum Museum's
Museum Financial Information (Average Cost/Visitor, and Average revenue per 8
TAN N E D
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The Museum Advisory Committee will be provided with reports at least on a quarterly basis so
they are able to monitor the Museum's progress along the annual plan.
c. Rick reported that the Elissa visit is going well. The visit is hosted by the City of Corpus
Christi with the Park and Recreation Department and the Museum taking on the bulk of the
responsibility. The next 506 anniversary lecture will be November 15 and will feature local
authors.
The meeting adjourned at 1:15 p.m.