HomeMy WebLinkAboutMinutes Museum Of Science And History Advisory Committee - 10/01/2009 •
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RECEIVED
NOV 1 0 2009
MINUTES
Corpus Christi Museum of Science and History CITY SECRETARY'S OFFICE
Advisory Committee Meeting
October 1,2009
The Museum Advisory Committee met in the Museum's DeDietrich Conference Room at Noon
on Thursday, October 1, 2009. Members Present: Jonda Halcomb, Robert Hatherill, Kathy
Juneau, Shannon Madden,Jim Moloney, Nelida Ortiz, Luci Sosa, and Linda Tomo.
Upon motion by Linda Tomo and seconded by Kathy Juneau, the minutes of the September 3,
2009 meeting were approved as presented.
Business:
a. The Committee recommended the appointment of Susie Crowson to the Advisory Committee.
b. Rick Stryker reported on proposed projects associated with improvements to the La Belle
Collection with State funding through the Texas Historical Commission:
- Staff for inventory$30,000 (no match required and will be done through City)
- Ballast stone storage: $7,000 (no match required and will be done though Friends)
- Improved archeology collection storage: $125,000 available in matching funds and will
be done through the Friends
The Advisory Committee recommended that the City be asked to help with the matching
requirements for the improvements to archeology collection storage.
c. At the August meeting the Committee discussed the fact that budget reductions are likely in
store for the Museum next fiscal year and the need for the Museum to develop strategies to plan
for these reductions. The City Council asked that City departments adopt a zero based budget
approach. Although the Museum is not included in the pilot program for implementing that
approach this year, that approach is as good as any to prepare for budget reductions. Key to zero
based budgeting is the close involvement of constituencies in the development of the budget.
The Museum Advisory Committee represents Museum constituencies and Rick is preparing the
Committee to be more actively involved in budget development.
In September Committee members discussed a"snapshot"of the Museum for fiscal year ending
July 31, 2009 prepared by Rick Stryker. The"snapshot"included:
1. A chart showing the responsibilities and support of the various components of the
Museum including the City, Friends of the Museum, Museum Auxiliary, and the
Museum Foundation.
2. Detailed accounting of expenditures for Museum activities, the audience impact
(attendance, etc.) represented by current service levels, and the revenue derived from the
various audiences served.
3. How the General Fund budget was spent(personnel— 58%, City internal allocations—
20%, electricity— 17%, and operating budget— 5%), personnel included in the various
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departments/divisions, and space allocations of the Museum.
4. A summary of the collection holdings of the Museum.
5. A staff organization chart was provided so that Committee members could relate this
information to those individuals employed by the Museum.
This meeting the Committee reviewed the fees and charges approved by the Advisory
Committee along with the policies upon which those fees and charges are based. There was a
discussion of this information in preparation for a more detailed look at a future meeting to
prepare for changes that might be proposed in next year's budget.
At the November meeting the Committee will review the Museum's Strategic Plan.
d. Staff reports
o The report of the Archeological Field School was discussed briefly. It was provided to
Committee members electronically.
o Staff reported on initiative which will privatize the Museum web site and the efforts
underway to implement a social media strategy to compliment the web site and
encourage a more interactive dissemination of information.
o Saturday, October 24th will be CCISD day at the Museum with admission for$1.
o The Columbus Sailing Association is expected to make a presentation to the City Council
some time in October regarding their proposal to repair Nina.
The meeting adjourned at 1:00 p.m.