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HomeMy WebLinkAboutMinutes Parks And Recreation Advisory Committee - 04/10/2013PARKS AND RECREATION ADVISORY COMMITTEE Regular Meeting April 10, 2013 5:00 p.m. 1 5t Floor, City Secretary's Staff Room, City Hall 1201 Leopard St., Corpus Christi, TX 78401 Members Present Members Absent Staff Present Rita Padron Dorian Ramirez Sylvia (S.) Campos Ron Woods Carlos Valdez Carlos Haney Jinsun Kim Lisa Torres Richard Avila Rick Barrera Huxley Smith Stacie Talbert Debra Rodriguez I. Call to Order Lisa Torres, Chair, called the meeting to order at 5:08 p.m. II. Roll Call of Members The recording secretary called roll and announced a quorum was present. "Stacie Talbert provided a brief overview of what determines an "excused absence" from Board meetings. Richard Avila was excused for his absences of 02/13/13 and 03/13/13. Huxley Smith was excused for his absence on 03/13/13. Adoption of Minutes Regular Meeting of March 13, 2013 Sylvia Campos motioned to accept minutes of March 13, 2013. Carlos Valdez Sr. seconded. Minutes approved. III. Public Comment— None IV. Old Business and Possible Action — ❖ Rotary Club Gazebo /Bandstand — Stacie T. reported that the Rotary Club was not in agreement with the recommendation to move the Gazebo /Bandstand to the Rose Garden. If they could not be at the center of Heritage Park, they would not be making the donation. Due to onset issues from both the major stake holders and city staff of which the Rotary Club was aware of the project was dismissed. PRAC Appointment Nominations — Applications are still being reviewed. Rita P. provided insight on the Applicant Bios. Applicants will receive a courtesy call to check if still interested. A list of interested applicants will be compiled then e- mailed to all members for review. Three individuals will be selected at next month's meeting. ❖ PSA Review — Carlos H. reported the 2 minute PSA is still under construction. Thank you to everyone for their dedication and support and a special thanks to Carlos Haney for the great work he put into the making of the PSA. The PSA conveys a message about what Parks and Recreation offers and how the community can utilize it. Carlos H. asked for suggestions on other ways of broadening the message. Suggestions included Meals on Wheels /Seniors and a panorama from the oldest to newest parks. The PSA will be ready by the next meeting and a link will be forwarded to everyone. V. New Business and Possible Action — ❖ Spring Break Update — Stacie T. reported that in conjunction with CCPD and CCFD Spring Break was the safest than past years. No fights reported; 2 accidents; 3,635 beach permits were sold at the beach with a PRAC Regular Meeting 04/10/13 17% increase in permit sales at Stripes; 16,000 cars were counted daily by traffic counters for an estimated 150,000 people on the beach; A Band -Aid was handed out the entire Spring Break; Hotel occupancy was at 98 %; Texas State Aquarium and the USS Lexington reported a 20% sales increase; High tides were a problem; Crews did an excellent job at laying traffic lanes allowing PD to focus on the kids rather than traffic issues. A shout out to CCPD for their big commitment on having a large police force on the beach. ❖ Beach Fest Update — Stacie T. reported the event was to be held at Cole Park /McGee Beach the last weekend of Spring Break. The Coordinator was issued a permit after meeting the requirements. Her safety plan, which included paying CCPD, fell through on Friday and the Beer Vendor pulled out. On Saturday, she had issues paying vendors then the Port -A -Potty was pulled. Not maintaining a Safety/Trash Plan constitutes an immediate shut -down. Procedures were in place and they worked. The issue was not a City issue but a Promoter issue. VI. Committee, Liaison /Staff Reports • PSA, Finance /Marketing Task Force — Carlos Haney, Lisa Torres, and Rick Barrera — Carlos H. reported the article will be submitted with a few changes. Athletics Task Force - Richard Avila, Rita Padron, and Ron Woods — Richard A. reported the major UIL Spring Meet next week for Region 4 (3A). Ron W. reported the courts are in good shape for the tournament. The Bond will help remedy the situation. Rita P. commented that there was discussion at the Council meeting about a possible joint venture in building a Sports Complex. Ron W. stated that a joint venture with the County could be a great idea in the future to look forward to. Program Development Task Force — Ron Woods, Sylvia Samaniego, Jinsun Kim, and Rita Padron — Ron W. reported Becky Perrin raised $2,500 from Driscoll Hospital for the Diabetes Initiative. Sylvia C. reported a tree seedling giveaway for Earth Day on Saturday, 4/13/13, at Heritage Park from 10 am — 5 pm. Stacie T. reported that Valero would like to help get Trees for Corpus Christi to 12,000. • Volunteers Program Task Force — Rita Padron - no report. • Planning & Development Task Force — Dorian Ramirez reported discussing plans for the future and contacting Andrew Dimas to arrange a meeting so that the task force would be kept TAC /Bicvcle and Pedestrian Subcommittee — Huxley Smith reported it was a shock to Gretchen when she found out he could not be counted for quorum because he is a Liaison to the subcommittee. Watershore & Beach Advisory Committee — Stacie T. reported that Nell McQueen, Chair would like to come make a presentation in May about efforts to strengthen litter ordinances and enforcement. • Planning Department Liaison - Andrew D. — No report PRAC Regular Meeting 04/10/13 2 abreast on the Bond Development. Rita P. brought to her attention ball field fees after discussion at the Council meeting. She wanted clarification on who handles them? Individuals rent the fields for a low rental fee and produce more revenue from the event. Is the fee an appropriate charge or should it be increased? Stacie T. reported that Athletic Fees are outside of charge for the Task Force but a report could be presented at the next meeting. Police Department Liaison — Stacie T. reported this being part of the Spring Break report. Commanders H. Frese and J. Houston will be invited to the May meeting to provide a Commanders report. • Horticulture Task Force - Carlos Valdez Sr. — No report Director/ Assistant Director — Stacie T. provided update. • Bond 2012 Update — CLK Architects who are working on HEB /AI Kruse Tennis Courts have been awarded the Parker Park Design and Construction Monitoring. $3 million dollars are available for the Tennis Centers work and a wish list has been attached when scoping where the improvements will be made. MGM was awarded the Engineering Design Contract for Bill Witt /Oso Park Improvements. They will also oversee the Bike & Hike Trail Improvements. Turner & Ramirez will oversee the West Guth /Collier Improvements. PRAC's role is to attend the stake holders meetings. • Parks and Recreation Awards Presentation — PRAC members viewed the awards received by Parks and Recreation at the Texas Recreation and Parks Society `12 Conference. Santos Villarreal and the group that helped coordinate TAAF Summer Games `12 received the Media Excellence Award for Media Strategies. The Maintenance Achievement Award was awarded to the Beach staff for developing an in -house solution for the Life Guard stands. Their solution to change the wood Life Guard stand to PVC has saved their Division $22,000 over a couple years. The Lone Star Legacy Park Award was to Artesian Park for Historical Significance. It will forever be in the Hall of Fame. Ray Curran worked on the application /nomination and Laura Perez accepted the award. • Artesian Park — Artesian Park received $75,000 in the Bond for Community Improvements. Robert Gignack who did the preliminary contract for BCCA will do the work and change it to reflect the Historical significance of the park. A specific stake holder meeting will be held with this group. • Stripes Floor — Met with S &G staff member. Dimensions are not the same as Ben Garza. Staff will meet with engineering staff to help fix the gap within flooring. Construction will not begin until the Fall because of the TAAF Summer Games. VII. Identify items to be placed on next agenda PRAC Appointment Nominations Bond 2012 Update Artesian Park Golf Presentation Presentation to City Council Artesian Park Adopt -a -Park New Co- Parents By -Laws Change to meeting start time Task Force Goals TAAF Update West Guth /Labonte Park — Easter Weekend Update Parker Pool Update Athletic Fee Schedule VIII. Adjournment As there was no further business, Huxley Smith motions to adjourn the meeting, Carlos Valdez Sr. seconds. Chair Lisa Torres adjourns at 6:35 p.m. PRAC Regular Meeting 04/10/13