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HomeMy WebLinkAboutMinutes Sister City Committee - 03/07/2011 Sister City Committee RE Monday, March 7, 2011 6 p.m. IVED 6th Floor Conference Room, City Hall 1201 Leopard, Corpus Christi, TX 78401 APR 20 CI IY SECRE TARY'S O 11 FFICE MEMBERS PRESENT MEMBERS ABSENTSTAFF Angela Carmona Dr. Judith Prewitt Ernesto Trevino Laura Gonzales Jeremy Coleman John Rocha Letisia Rios-Cortez Donald Russell Timothy Dowling Mac Sanders Andrea Foley JR Seaman Elizabeth Garza Alan Thornburg Meridth Delano Arthur Valdez Michele Hammock Brandi Williams Chris Kailas Elena Mendez Heather Moretzsohn CALL TO ORDER: The regular meeting of the Sister City Committee was called to order by Chris Kallas at 6:00 pm. II. ROLL CALL: Laura Gonzales called roll. A quorum was met with 19 of 20 members present. III. APPROVAL OF MINUTES: Corrections: Add John Rocha to Members Present Box. Under VII. A. Change "2 to Japan" to "3 to Japan. Arthur Valdez moved to approve the minutes. The motion was seconded by Michele Hammock. The minutes were approved as corrected. IV. TREASURER'S REPORT: DISCUSSION ITEMS: Laura Gonzales reported that the General Fund balance is $17,120.00 PALS account is $8,509.75. Michele Hammock moved to accept the Treasurer's Report and Brandi Williams seconded the motion. The Treasurer's report was accepted. V. PUBLIC COMMENT: none VI. DISCUSSION ITEMS: VII. A. DISCUSSION AND ACTION on sending more than six students for the Student Exchange. Donald went online and researched the cost of airfare. The cost would be roughly 13,000.00 With the current cost of airfare, it could be possible to send 1 more student to Yokosuka, Japan. It was calculated and with other expenses deducted, there would be about 1700.00 left. If we did not use this money to send a third student to Japan, it could be used in other ways. Tim Dowling moved to send a third student to Yokosuka, Japan. Donald Russell seconded the motion. The motion did not pass. Yes — 2, No—8, Abstain - 6 B. DISCUSSION AND ACTION on having a clean-up project on April 30, 2011 and going to council on May 10, 2011 and discussing with council the project already completed. Tim Dowling contacted Angela Rowe with Pride and the students will be participating in a City Wide Downtown Clean-Up on April 2, 2011 from 8:30am — 1:30pm. The car wash will be on June 18th at 10:00am. Michele Hammock suggested getting T-shirts for the students to wear at the clean-up and at the car wash. Chris Kallas also suggested getting our exchange students shirts. Elena Mendez will take care of getting the t-shirts. Arthur Valdez moved to approve the clean up and to buy t-shirts for our students and the exchange students. Liz Garza seconded the motion. The motion passed. SCANNED C. DISCUSSION AND ACTION on ideas for new student activities for the summer of 2011. John Rocha moved to table this item until next month. Michele Hammock seconded the motion. The motion passed. D. DISCUSSION AND ACTION on developing new ways of exchange with Mexico other than a Student Exchange. Chris Kailas moved to table this time until April. Brandi Williams seconded the motion. The motion passed. E. DISCUSSION AND ACTION on having a planning retreat to discuss the direction of the Sister City Committee. Donald Russell suggested that members of the committee facilitate the meeting instead of hiring someone from the outside. Elena Mendez, Donald Russell, and Andrea Foley will get together and discuss a planning meeting. Arthur Valdez moved to have Elena Mendez, Donald Russell, and Andrea Foley start working toward a planning retreat. Dr. Prewitt seconded the motion. The motion passed. VIII. Liaison Reports A. Yokosuka, Japan —Japan would like to have the students July 10th—July 24th B. Agen, France — Need to confirm dates with France. C. Keelung, Taiwan —Taiwan needs to know the dates of travel soon so that they can purchase the tickets as soon as possible. D. Monterrey, Mexico— No Report E. Toledo, Spain — No Report F. Playa del Carmen — No Report IV. Task Manager Reports A Publicity Reports—Caller-Times not able to come to the reception tonight but would like to interview the students on Wednesday at the Galvan House. Channel 3 will be here tonight. The Caller-Times asked Liz to take pictures and send them to the Caller- Times B. Curriculum/Training —Training will be on April 3, 10, and 17, 2011 from 1:30—3:30 at the Galvan House. C. Fundraising — D. Art Competition — Brandi sent a sign up-sheet for the committee to bring something for the art reception. Reminded the committee that next month's meeting will be at the Galvan House F. New Sister City Evaluation —Two new requests—A suburb of a large city in South Korea is asking to be a Sister City but has very few similarities with Corpus Christi. And the second one is a rural city in Ghana, Africa. F. Activities— No Report G. Student Selection — No Report H. Pen Pal — No Report I. Student Service — No Report IX. IDENTIFY ITEMS TO BE PLACED ON NEXT AGENDA— I. DISCUSSION AND ACTION on developing new ways of exchange with Mexico other than a Student Exchange II. DISCUSSION AND ACTION on the Planning Meeting to discuss the direction of the Sister City committee X GENERAL CHAIR'S REPORT: A. Sister City Annual International conference B. Sister City funding Mexico exchanges XI ADJOURNMENT: Michele Hammock moved to adjourn and Alan Thornburg seconded the motion. The meeting was adjourned at 7:05 pm. Laura Gonzales, Sister City Recording Secretary Cultural Services Division Parks & Recreation Department