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HomeMy WebLinkAboutMinutes Sister City Committee - 02/07/2011 Sister City Committee Monday, February 7, 2011 6 p.m. RCD 6th Floor Conference Room, City Hall 1201 Leopard, Corpus Christi, TX 78401 APR o 7 201I Q,. CITY SECRETARY'S OFFICE MEMBERS PRESENT MEMBERS ABSENT' STAFF - Jeremy Coleman John Rocha Linda Sharlow Laura Gonzales Letisia Rios-Cortez Donald Russell Ernesto Trevino Timothy Dowling Woodrow Sanders Andrea Foley John Seaman Elizabeth Garza Alan Thornburg Michele Hammock Arthur Valdez Chris Kailas Brandi Williams Elena Mendez Heather Moretzsohn Dr. Judith Prewitt CALL TO ORDER: The regular meeting of the Sister City Committee was called to order by Chris Kailas at 6:00 pm. II. ROLL CALL: Laura Gonzales called roll. A quorum was met with 17 of 19 members present. III. APPROVAL OF MINUTES: Corrections: Under Task Manager Reports IV. B.- delete "to". Under D. — add end quotation marks. Donald Russell moved to approve the minutes. The motion was seconded by Brandi Williams. The minutes were approved as corrected. IV. TREASURER'S REPORT: DISCUSSION ITEMS: Laura Gonzales reported that the General Fund balance is $17,120.00 PALS account is $8,509.75. Michele Hammock moved to accept the Treasurer's Report and Arthur Valdez seconded the motion. The Treasurer's report was accepted. V. PUBLIC COMMENT: none VI. DISCUSSION ITEMS: VII. A. DISCUSSION AND ACTION on how many students we will be selecting for each country. The committee discussed how many students to send to each country. Arthur Valdez suggested sending 6 students—two to each country. Tim suggested sending 8 students- 3 to France, 3 to Japan, and 2 to Taiwan. John Rocha suggested keeping the 10 students. Arthur Valdez moved to send two students to each country. Alan Thornburg seconded the motion. The vote was 9 yes, 4 no, and 3 abstained. The motion passed. B. DISCUSSION AND ACTION on having a clean-up project on April 30, 2011 and going to council on May 10, 2011 and discussing with council the project already completed. Brandi Williams moved to table this item until March. Michele Hammock seconded the motion. The motion passed. C. DISCUSSION AND ACTION on ideas for new student activities for the summer of 2011. John Rocha moved to table this item until March. Donald Russell seconded the motion. The motion passed. D. DISCUSSION AND ACTION on how much money should be budgeted for the Young Artists Showcase and awards ceremony. SCANNED The monetary awards are $300 for First Place, $200 for Second Place, and $100 for Third Place. The entry fee for the art is $50 and about$25 to mail. Donald Russell moved to authorize the committee to allow Brandi Williams to spend up to $800 on the prize money, entry fee, and shipping or any other incidentals. 1 member abstained from voting. The motion passed. E. DISCUSSION AND ACTION on recommendations for the two openings on the committee. Heather Moretzsohn recommended Renai Baker and Meredith Grant. Tim Dowling recommended Angelica Carmon. Donald Russell recommended Rodney Buckwalter. Michele Hammock recommended Franklin Harper. The committee voted on the recommended names. The vote was Renai Baker— 11, Meredith Grant—6 Angleica Carmona— 11 and Rodney Buckwalter—3 and Franklin Harper- 0 Michele moved to recommend Renai Baker, Angelica Carmona, and Meredith Grant. Elizabeth Garza seconded the motion. The motion passed. VIII. Liaison Reports A. Yokosuka, Japan — No Report B. Agen, France — Brandi will let France know that we are planning to send two students. C. Keelung, Taiwan — No Report D. Monterrey, Mexico— No Report E. Toledo, Spain — No Report F. Playa del Carmen — No Report IV. Task Manager Reports A Publicity Reports — No Report B. Curriculum/Training —John is ready for training. C. Fundraising — No Report D. Art Competition — Deadline for the Art is March 28th E. New Sister City Evaluation — No Report F. Activities—John will be waiting for the e-mails from the committee with their suggestions for some new activities. G. Student Selection —The student selection will be on Saturday, February 12, at 8:00am. H. Pen Pal — I. Student Service— No Report IX. IDENTIFY ITEMS TO BE PLACED ON NEXT AGENDA— I. DISCUSSION AND ACTION on sending more than six students for the Student Exchange. II. DISCUSSION AND ACTION on having a clean-up project on April 30, 2011 and going to council on May 10, 2011 and discussing with council the project already completed. III. DISCUSSION AND ACTION on ideas for new student activities for the Summer of 2011 IV. DISCUSSION AND ACTION on having a planning retreat to discuss the direction of the Sister City Committee XI ADJOURNMENT: Arthur Valdez moved to adjourn and Brandi Williams seconded the motion. The meeting was adjourned at 7:40 pm. Laura Gonzales, Sister City Recording Secretary Cultural Services Division Parks & Recreation Department