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HomeMy WebLinkAboutMinutes Sister City Committee - 10/04/2010 Sister City Committee RECEIVED Monday, October 4, 2010, 6 p.m. 6th floor Conference Room, City Hall JAN Q 3 ,2Q11 1201 Leopard St., Corpus Christi, TX CITY SECRETARY'S OFFICE MEMBERS PRESENT MEMBERS ABSENT; STAFF Elizabeth Garza Gloria Sykes-Saucedo Laura Gonzales Michele Hammock John Rocha Chris Kailas Donald Russell Alan Thornburg Tim Dowling Brandi Williams I. CALL TO ORDER: The regular meeting of the Sister City Committee was called to order by Brandi Williams at 6:00 pm. II. ROLL CALL: Laura Gonzales called roll. A quorum was met with 7 of 9 members present. III. APPROVAL OF MINUTES: Corrections: Under VII. A. Discussion and Action add "the vote was Yes—8 and No— 1. Under VII. C. Add Hammock to Michele's name. Under VII. D. ad "eg Parks and Recreation) Delete "are drug free and check for sex offenders in the area where the exchange students will be staying."And add "will provide a safe environment for the exchange students." Change "Kim Kaelin" to "Jim" Kaelin. Under VII. E. Change "by" to "buy". Michele Hammock moved to approve the minutes as corrected. The motion was seconded by Liz Garza. The minutes were approved as corrected. IV. TREASURER'S REPORT: DISCUSSION ITEMS: Laura Gonzales reported that the General Fund balance is $17,123.00. PALS account is $8,545.23. Chris Kallas moved to accept the Treasurer's Report and Tim Dowling seconded the motion. The Treasurer's report was accepted. V. PUBLIC COMMENT: none VI. DISCUSSION ITEMS: VII. A. DISCUSSION AND ACTION on Election of General Chair Michele Hammock moved to nominate Chris Kallas and Tim seconded the motion. The motion passed. Tim Dowling moved to nominate John Rocha. Alan seconded the motion. The motion passed. Donald Russell moved to vote on a chairperson. Michele Hammock seconded the motion. The motion passed. Chris Kailas won the vote 4 to 3. Donald Russell moved to thank Brandi Williams for her service as Chairperson for the last two years. Tim Dowling seconded the motion. The motion passed. B. DISCUSSION AND ACTION on Appointments The committee discussed the current bios and made suggestions. Michele Hammock moved to recommend Jeremy Coleman. Alan Thornburg seconded the motion. The motion passed. Brandi Williams moved to recommend Heather Moretzsohn. Michele Hammock seconded the motion. The motion passed. Donald Russell moved to withdraw the motion. Michele Hammock seconded the motion. The motion passed. Alan Thornburg moved to wait until November to. recommend new appointments. Michele Hammock seconded the motion. The motion passed. C. DISCUSSION AND ACTION on Student Exchange Contract. Donald Russell has been making changes to the contract. The committee reviewed the changes made and discussed other changes. Michele Hammock moved to accept the corrections. Tim Dowling seconded the motion. The motion passed. Brandi Williams abstained. SCANNED VIII. Liaison Reports A. Yokosuka, Japan — No Report B. Agen, France— No Report C. Keelung, Taiwan — No Report D. Monterrey, Mexico— No Report E. Toledo, Spain — No Report F. Playa del Carmen — No Report IV. Task Manager Reports A Publicity Reports— No Report B. Curriculum/Training - No Report C. Fundraising — No Report D. Art Competition— No Report E. New Sister City Evaluation - No Report F. Activities - No Report G. Student Selection - No Report H. Pen Pal — Michele Hammock reported that there are about 8 teachers that are interested in being a part of the pen pal exchange. IX. IDENTIFY ITEMS TO BE PLACED ON NEXT AGENDA— I. DISCUSSION AND ACTION on approving By-Laws II. DISCUSSION AND ACTION on recommending 12 new members Ill. DISCUSSION AND ACTION on Chairperson appointing Liaisons and Task Managers IV. DISCUSSION AND ACTION on State Department Warnings for Europe X GENERAL CHAIR'S REPORT: XI ADJOURNMENT: Donald Russell moved to adjourn and Brandi Williams seconded the motion. The meeting was adjourned at 7:03 pm. Laura Gonzales, Sister City Recording Secretary Cultural Services Division Parks & Recreation Department