Loading...
HomeMy WebLinkAboutMinutes Sister City Committee - 03/01/2010 Sister-City Steering Committee Monday, March 1, 2010, 6 p.m. 6th floor Conference Room, City HallC 1201 Leopard St., Corpus Christi, TX RECEIVED MAY 0 3 2010 MEMBERS PRESENT MEMBERS ABSENT STAFF � sARY'S OFFICE Yoshiko Boulan Dora Hidalgo Mary Babbili Laura Gonzales Drue Combs Westi Horn Jorge Brenner Maria Couret John Rocha Kate Rodriguez Tim Dowling Donald Russell Phyllis Roseman Randy Farrar Alan Thornburg Samantha Sandate Almira Flores Brandi Williams Elizabeth Garza Rose Gunji Michele Hammock CALL TO ORDER: The regular meeting of the Sister City Steering Committee was called to order by Randy Farrar at 6:00 pm. II. ROLL CALL: Laura Gonzales called roll. A quorum was met with 15 of 21 members present. III. APPROVAL OF MINUTES: Corrections: Drue Combs moved to approve the minutes as corrected. The motion was seconded by Rose Gunji The minutes were approved as corrected. IV. TREASURER'S REPORT: DISCUSSION ITEMS: Laura Gonzales reported that the General Fund balance is $ 17,879.17. PALS account is $7,379.92. Michele Hammock moved to accept the Treasurer's Report and Elizabeth Garza seconded the motion. The Treasurer's report was accepted. V. PUBLIC COMMENT: none VI. DISCUSSION ITEMS: VII. A. DISCUSSION AND ACTION on moving budget line items from Travel to Recreation supplies, food supplies, professional services, and postage. Money needs to be transferred from the Travel Line Item to Operating Costs in order to purchase food and supplies for Student Exchange. Discussed whether or not we should spend the money to be members of Sister City International. Randy Farrar moved to adopt the budget of the following: Food and food supplies - $3000, Office Supplies- $300, Recreational Supplies/Equipment- $1000, Professional Services - $500, Postage & Express Charges— $75, Memberships, Licenses & Dues - $900, Printing Advertising & PR—0, Travel — $12,225. Rose Gunji seconded the motion. The motion passed. B. DISCUSSION AND ACTION on what type of fundraisers to have. Suggestions included: a golf tournament, an old fashioned tea, raffle, have students get sponsors from the community, Christmas Past event, selling Poinsettias, and donations from Sister City alumni. Drue Combs moved that we contact all the students, and their parents, who have participated in the exchange program in the past and invite them to support the committee in the future and invite them to an alumni party on either July 30 or July 31. Westi Horn seconded the motion. The motion passed. SCANNED t' C. DISCUSSION AND ACTION on student carwash in June 19, 2010. Breakfast will be at Tim's house at about 9:30. After breakfast the students will go to the carwash site - Walgreens at the corner of Saratoga and Staples. The students are going to be asked to sell 8— 10 tickets at$5.00 a piece. Tim asked the committee to bring old towels for washing and drying. VIII. COMMITTEE REPORTS: A. Publicity Committee— Maria will be starting a Facebook page for Sister Cities. Once the facebook account is up and running we can place a link to the Sister City web page. B. Curriculum/Training Committee— No Report C. Selection Committee— Playa del Carmen is a go and we are sending a boy and a girl. C. Fundraising Committee— Discussed during meeting E. Art Competition Committee—Several teachers have called and are submitting art work. Laura will need help with the invitations, certificates, etc. F. International Cultural Festival/EXPO— International Festival July 1 —5 @ Naval Station Ingleside. Maria would like for Sister City Committee to be a part of this opportunity. Maria will work on getting t-shirts and work shifts together. G. Yokosuka, Japan—Students will leave on July 14 and return on July 22. The exchange students will leave Aug 10. H. Agen, France— Maria sent the student's information to her contact in France so that the students can start getting to know each other. Maria will be leaving in July. She is moving to Washington. Keelung, Taiwan — No Report J. Monterrey, Mexico— No Report K. Toledo, Spain— No Report L. Veracruz, Mexico— No Report M. Playa del Carmen —They have host families. They have one boy selected and are trying to select a girl. Proposed dates for travel are leaving July 7 and returning on July 21. The exchange students will leave on Aug. 4. R.. N. New Sister City Evaluation Committee— No Report Israel— No Report India— No Report O. Activities Committee—Activity dates are July 28 —August 4. Activities will be about the same as last year. We will not go to The Port this year. P. Pen Pal Committee—Michele and Yoshiko will meet this month and work on getting the pen pal program ready for next school year (2010-2011). IX. IDENTIFY ITEMS TO BE PLACED ON NEXT AGENDA— I. II. III. X GENERAL CHAIR'S REPORT: Melody Cooper has resigned and we will need to recommend a new committee member. XI ADJOURNMENT: Rose Gunji moved to adjourn and Drue Comb seconded the motion. The meeting was adjourned at 7:13 pm. Laura Gonzales, Sister City Recording Secretary Cultural Services Division Parks & Recreation Department