HomeMy WebLinkAboutMinutes Sister City Committee - 03/01/2010 Sister-City Steering Committee
Monday, March 1, 2010, 6 p.m.
6th floor Conference Room, City HallC
1201 Leopard St., Corpus Christi, TX RECEIVED
MAY 0 3 2010
MEMBERS PRESENT MEMBERS ABSENT STAFF
� sARY'S OFFICE
Yoshiko Boulan Dora Hidalgo Mary Babbili Laura Gonzales
Drue Combs Westi Horn Jorge Brenner
Maria Couret John Rocha Kate Rodriguez
Tim Dowling Donald Russell Phyllis Roseman
Randy Farrar Alan Thornburg Samantha Sandate
Almira Flores Brandi Williams
Elizabeth Garza
Rose Gunji
Michele Hammock
CALL TO ORDER:
The regular meeting of the Sister City Steering Committee was called to order by Randy Farrar
at 6:00 pm.
II. ROLL CALL: Laura Gonzales called roll. A quorum was met with 15 of 21 members present.
III. APPROVAL OF MINUTES: Corrections:
Drue Combs moved to approve the minutes as corrected. The motion was
seconded by Rose Gunji The minutes were approved as corrected.
IV. TREASURER'S REPORT: DISCUSSION ITEMS: Laura Gonzales reported that the General
Fund balance is $ 17,879.17. PALS account is $7,379.92.
Michele Hammock moved to accept the Treasurer's Report and Elizabeth Garza seconded the
motion. The Treasurer's report was accepted.
V. PUBLIC COMMENT: none
VI. DISCUSSION ITEMS:
VII.
A. DISCUSSION AND ACTION on moving budget line items from Travel to Recreation
supplies, food supplies, professional services, and postage. Money needs to be
transferred from the Travel Line Item to Operating Costs in order to purchase food and
supplies for Student Exchange. Discussed whether or not we should spend the money
to be members of Sister City International. Randy Farrar moved to adopt the budget of
the following: Food and food supplies - $3000, Office Supplies- $300, Recreational
Supplies/Equipment- $1000, Professional Services - $500, Postage & Express Charges—
$75, Memberships, Licenses & Dues - $900, Printing Advertising & PR—0, Travel —
$12,225. Rose Gunji seconded the motion. The motion passed.
B. DISCUSSION AND ACTION on what type of fundraisers to have. Suggestions
included: a golf tournament, an old fashioned tea, raffle, have students get sponsors from
the community, Christmas Past event, selling Poinsettias, and donations from Sister City
alumni. Drue Combs moved that we contact all the students, and their parents, who have
participated in the exchange program in the past and invite them to support the committee
in the future and invite them to an alumni party on either July 30 or July 31. Westi Horn
seconded the motion. The motion passed.
SCANNED
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C. DISCUSSION AND ACTION on student carwash in June 19, 2010. Breakfast will be at
Tim's house at about 9:30. After breakfast the students will go to the carwash site -
Walgreens at the corner of Saratoga and Staples. The students are going to be asked to
sell 8— 10 tickets at$5.00 a piece. Tim asked the committee to bring old towels for
washing and drying.
VIII. COMMITTEE REPORTS:
A. Publicity Committee— Maria will be starting a Facebook page for Sister Cities. Once
the facebook account is up and running we can place a link to the Sister City web page.
B. Curriculum/Training Committee— No Report
C. Selection Committee— Playa del Carmen is a go and we are sending a boy and a girl.
C. Fundraising Committee— Discussed during meeting
E. Art Competition Committee—Several teachers have called and are submitting art
work. Laura will need help with the invitations, certificates, etc.
F. International Cultural Festival/EXPO— International Festival July 1 —5 @ Naval
Station Ingleside. Maria would like for Sister City Committee to be a part of this
opportunity. Maria will work on getting t-shirts and work shifts together.
G. Yokosuka, Japan—Students will leave on July 14 and return on July 22. The exchange
students will leave Aug 10.
H. Agen, France— Maria sent the student's information to her contact in France so that the
students can start getting to know each other. Maria will be leaving in July. She is
moving to Washington.
Keelung, Taiwan — No Report
J. Monterrey, Mexico— No Report
K. Toledo, Spain— No Report
L. Veracruz, Mexico— No Report
M. Playa del Carmen —They have host families. They have one boy selected and are
trying to select a girl. Proposed dates for travel are leaving July 7 and returning
on July 21. The exchange students will leave on Aug. 4.
R..
N. New Sister City Evaluation Committee— No Report
Israel— No Report
India— No Report
O. Activities Committee—Activity dates are July 28 —August 4. Activities will be
about the same as last year. We will not go to The Port this year.
P. Pen Pal Committee—Michele and Yoshiko will meet this month and work on getting the
pen pal program ready for next school year (2010-2011).
IX. IDENTIFY ITEMS TO BE PLACED ON NEXT AGENDA—
I.
II.
III.
X GENERAL CHAIR'S REPORT: Melody Cooper has resigned and we will need to
recommend a new committee member.
XI ADJOURNMENT: Rose Gunji moved to adjourn and Drue Comb seconded the
motion.
The meeting was adjourned at 7:13 pm.
Laura Gonzales, Sister City Recording Secretary
Cultural Services Division
Parks & Recreation Department