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HomeMy WebLinkAboutMinutes Sister City Committee - 02/01/2010 RECEIVED Sister City Steering Committee Monday, Feb. 1, 2010, 6 p.m. MAR 1 2 2010 6th floor Conference Room, City Hall 1201 Leopard St., Corpus Christi, TX CITY SECRETARY'S OFFICE MEMBERS PRESENT MEMBERS ABSENT STAFF-' Mary Babbili Dora Hidalgo Jorge Brenner Laura Gonzales Yoshiko Boulan Westi Horn Maria Couret Drue Combs John Rocha Phyllis Roseman Melody Cooper Kate Rodriguez Samantha Sandate Tim Dowling Donald Russell Randy Farrar Alan Thornburg Almira Flores Brandi Williams Elizabeth Garza Rose Gunji Michele Hammock I. CALL TO ORDER: The regular meeting of the Sister City Steering Committee was called to order by General Chair Brandi Williams at 6:00 pm. II. ROLL CALL: Laura Gonzales called roll. A quorum was met with 17 of 21 members present. III. APPROVAL OF MINUTES: Corrections: Tim Dowling moved to approve the minutes as corrected. The motion was seconded by Michele Hammock. The minutes were approved as corrected. IV. TREASURER'S REPORT: DISCUSSION ITEMS: Laura Gonzales reported that the General Fund balance is $ 17,879.17. PALS account is $6,879.92. Westi Horn moved to accept the Treasurer's Report and Donald Russell seconded the motion. The Treasurer's report was accepted. V: PUBLIC COMMENT: none VI. DISCUSSION ITEMS: VII. A. DISCUSSION AND ACTION on distribution of students to France, Japan, Taiwan, and Mexico. Playa del Carmen is interested in being part of the exchange but currently doesn't have host families. They are currently looking for host families and will be doing interviews with the interested families. Since they are a new city, we should give them more time to find host families. Tim Dowling moved to have a commitment from Playa del Carmen, by February 25, 2010, to host 2 exchange students. Rose Gunji seconded the motion. The motion passed. B. DISCUSSION AND ACTION on meeting with Mayor Adame. The meeting with the Mayor will be put off until Spring to give the mayor a chance to work with the budget. The committee needs to discuss ideas on how to raise money to keep the Sister City Committee alive in case the budget is cut completely. SCANNED VII COMMITTEE REPORTS: A. Publicity Committee—Liz spoke to the news stations and the Caller-Times regarding our presentation of students and their Sister City destinations. The news will be here unless there is other breaking news. Caller-Times will not be able to attend, but if we take pictures of the students and a list of where each of the students are going and send it to the Caller-Times, they will print them. B. Curriculum/Training Committee— No Report C. Selection Committee—The committee is ready for the announcements tonight. Thanks to all who interviewed the students. D. Fundraising Committee— Dora passed a list around with 10 different suggestions on fundraising. Suggestions included —raffle, garage sale, BBQ fundraiser, Peace Walk, etc. E. Art Competition Committee—At least three different teachers have called Laura and asked for more information about the competition. F. International Cultural Festival/EXPO— Del Mar International Day is in March and The Texas A&M International Day is in April. G. Yokosuka, Japan—Japan will accept 3 students if needed. H. Agen, France— No Report I. Keelung, Taiwan — No Report J. Monterrey, Mexico— Dora has been trying to get a contact for Monterrey and has not heard anything yet. K. Toledo, Spain— Donald contacted Javier Morin and Javier is very busy and hasn't had a chance to give Donald any information about Toledo, Spain. L. Veracruz, Mexico— No Report M. Playa del Carmen —Working on host families. N. New Sister City Evaluation Committee— No Report Israel — No Report India— Mary has not been able to get in contact with the Mayor due to problems within their City. Mary will send Laura the contact information for Mayor Adame to send a letter and start pursuing the connection. O. Activities Committee—Westi has sent Laura a list of possible activities for this summer. P. Pen Pal Committee—The program is taking off. Michele and Yoshiko will start the program at the beginning of next school year to give them a chance to get the program together. P r VIII. IDENTIFY ITEMS TO BE PLACED ON NEXT AGENDA— I. Moving budget line items from Travel to Recreation Supplies, Food Supplies, Professional Services, and Postage. II. What type of fundraisers we will have. X. GENERAL CHAIR'S REPORT: XI. ADJOURNMENT: Randy Farrar moved to adjourn and Michele Hammock seconded the motion. The meeting was adjourned at 6:45 pm. Laura Gonzales, Sister City Recording Secretary Cultural Services Division Parks & Recreation Department