HomeMy WebLinkAboutMinutes Retired And Senior Volunteer Program Advisory Committee - 09/03/2009 RSVP ADVISORY COMMITTEE MINUTES Vet)
SEPTEMBER 3, 2009
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CALL TO ORDER
The RSVP Advisory Committee meeting was called to order by Sylvia •(1•} F: jv,S OF
Program Director at 10:02 a.m. on September 3, 2009. OFF
ROLL CALL
Roll Call was made by Ninfa Chavera, RSVP Community Service Officer and Board
Secretary. Members present: Rachel Lerma, Tony Lopez, Mildred McDonel, Tambi
Parker, and Margaret Ramsey. Members absent: Norma Franklin and Olga Gonzales.
INTRODUCTION OF NEW MEMBERS
Ms Mildred McDonel introduced herself.
COMMITTEE MEMBER ATTENDANCE
It was moved by Tambi Parker and seconded by Rachel Lerma to excuse the absence of
Mildred McDonel for the month of September. Motion carried.
OVERVIEW OF RSVP PROGRAM OPERATIONS
Ms. Oliver gave a brief overview of the RSVP Program Operations as well as statistics on
the program.
The recruitment day event is still pending legal's review. Ms. Oliver will be doing a site
visit at Channel 3 for a possible location. We are looking at October 18, 2009 for a
possible date.
NEW BUSINESS
Term Drawing: There will be three one year terms and four two year terms. There will
be an opportunity to get reappointed or replaced through City Council. Drawing results
for One Year Term: Margaret Ramsey and Tambi Parker. Drawing results for Two
Years Terms: Tony Lopez, Mildred McDonel, and Rachel Lerma. Two terms have not
yet been selected due to the absence of Olga Gonzales and Norma Franklin.
Election of Officers: A ballot was given to each member present to vote by secret ballot
and select a Chairperson and Vice Chairperson. The following officers were elected:
Tony Lopez, Chairperson and Rachel Lerma, Vice Chairperson.
Meeting Dates: It was moved by Mildred McDonel and seconded by Tambi Parker that
the meetings date be set each month on the first Thursday at 10:00 a.m. in City Hall 6th
Floor. Motion carried.
IDDENTIFY ITEMS TO BE PLACED ON NEXT AGENDA
Review By-laws: Ms. Oliver reported that she will retrieve a copy of by-laws from
previous years. It will take some planning to get them revised for review. The
committee recommended that Maggie Ramsey chair the by-laws sub-committee and
select members to assist her in revising the by-laws and bring back recommendations.
Ms. Oliver will send a copy of the by-laws to Maggie prior to September's meeting.
SCANNED
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Sub-Committees: Ms. Oliver reported that this is in the planning stage, need to identify
what areas to tackle and break off into sub committee.
Present RSVP Advisory Committee Binders: Tabled to September meeting.
Present RSVP Volunteers Handbook: Tabled to September meeting.
Program Planning: Ms. Oliver reported that this is a generic topic. It goes back to what
the committee wants to do between now and year end, June to June, What can the
committee foresee, have insight to implement or to start between now and next June. Our
grant year is from April to March. As a committee,need to review the activities
throughout the year and decide whether to participate in those events or do we need to go
out and research other things, how do we promote ourselves, how do we go out and
recruit. Ms Oliver will provide a list of events coming up for the year.
PUBLIC COMMENT
No public comment
ADJOURNMENT
The meeting was adjourned by Tony Lopez and seconded by Rachel Lerma.
Next Advisory Meeting: October 1, 2009 at 10:00 a.m., City Hall, 6th Floor Conference
Room.