HomeMy WebLinkAboutMinutes Sister City Committee - 05/02/1994 V
SISTER CITY STEERING COMMITTEE
MEETING
MONDAY , MAY 2 , 1994 , 6 : 00 P . M .
MEMBERS ATTENDANCE ABSENT STAFF
Drue Combs Sam Polk Jose Garcia Rudy Delgado Marion Loucks
John Marez Mary Saenz Jose Aparicio Allie Young Yvonne Haag
Jose Tones Elida Gonzalez Adrian Dansby Lauro Cuellar Lydia Leos
Rose Gunji Ramon C. Lopez Fred Hoffmann
Michael Flores Johnnie Norman Christina Tinning
Dolores DeLeon Fernando Iglesias Christopher Hinojosa
I. CALL TO ORDER - The Monday, May 2, 1994 meeting of the Sister City Steering
Committee was held in the Committee Room of City Hall. The meeting was called
to order at 6:08 p.m. by Drue Combs, General Chairperson.
II. ROLL CALL - Attendance was taken and a quorum was present.
III. ACTION ON APRIL 4, 1994 MINUTES - Jose Garcia motioned to accept the
minutes of the April 4, 1994 meeting. Ramon Lopez seconded the motion, and the
vote was unanimous.
IV. TREASURERS' REPORT- Marion Loucks reported that there was $16,297.49 in the
General Fund and $4,069.31 in the Trust Fund.
V. DISCUSSION ITEMS:
A. Discussion regarding the Sister City Committee's involvement in soliciting
host families for the "Vacation Plan - Mexico 1994" proposed by the Mexican
Consul. Yvonne Haag clarified the proposal made by the Mexican Consul at the
April 4, 1994 meeting regarding the "Vacation Plan - Mexico 1994." Ms. Haag
explained that the host families for this program have not been secured and that the
Mexican Consul requests the assistance of the committee in soliciting host families
for fourteen adult athletic educators from Mexico City. Ms. Haag also announced
that the City of Corpus Christi, Park and Recreation Department has agreed to
integrate the educators into its summer youth program and will provide supplies for
special projects. Eliud Kauffman, a representative of the Mexican Consul, was
present to report that the Mexican educators have been selected and are awaiting
information regarding the host family situation. Mr. Kauffman also reported that the
West Oso School District expressed interest in participating in this program. Ramon
Lopez motioned that the Sister City Committee make the commitment to host 14
educators from Mexico City, and volunteered himself to chair the recruitment effort.
Johnnie Norman seconded the motion, and the vote was unanimous.
B. Discussion on the selection and financial support of the committee members
to attend the 1994 Sister Cities International Conference in Louisville, Kentucky.
Ramon Lopez motioned that the Sister City Committee, financed through its Trust
Fund, pay the registration fee ($195 per person) for 5 members (Rose Gunji, Elida
Gonzales, Rudy Delgado, Fernando Iglesias, and Drue Combs) to attend the 1994
Sister City International Conference in Louisville, Kentucky. The committee agreed
that if any of the five members are unable to attend the conference he/she would
need to inform the committee before June 22, 1994, or reimburse the committee for
the registration fee. Sam Polk seconded the motion, and the vote was unanimous.
A
VI. GENERAL COMMITTEE REPORTS
A. YOKOSUKA, JAPAN - Johnnie Norman reported that she had received
information from John Donaldson, Sister Cities International staff, regarding the
Volunteerism Internship Program (scheduled for October 1994). Ms. Norman
reported that a deadline of the end of June 1994 has been set for the finalization of
the internship program schedule and the selection of the Corpus Christi
representative.
Ms. Norman also announced that the Yokosuka student exchange representatives
completed their first training session, and that all host families have been confirmed.
Ms. Norman reported that all student and host family information will be faxed to
Yokosuka, Japan this month.
B. TOLEDO, SPAIN - Fernando Iglesias reported that Toledo may not send
students this year, but are ready to receive our four students representatives.
C. VERACRUZ, MEXICO - Ramon Lopez reported that all the families to host
Veracruz students are confirmed, and he plans to send student and host family
information to Veracruz this week. Mr. Lopez announced that the first student
training session went very well thanks to the assistance of last year student
representatives. Mr. Lopez also reported that six students will be taking intensive
Spanish language instruction from Ms. Edna Brown.
D. PROJECTS COMMITTEE - Michael Flores reported that the First Annual
Sister Cities International Golf Tournament was a huge success. Mr. Flores reported
that revenues through sponsorships and donations were estimated at $2,620 and
tournament expenses totaled $1,600. Certificates of appreciation were presented to
Michael Rendon, Becky Rendon and Steve Norman for their volunteered time and
efforts with the golf tournament.
E. STUDENT EXCHANGE ACTIVITIES - Mary Saenz presented the budget and
calendar of events for the 1994 student exchange activities. Ms. Saenz also requested
$300 for emergencies in case a scheduled event was canceled or had to be postponed.
This request was deferred for further discussion and action at the June 6, 1994
meeting.
F. ATHLETICS COMMITTEE - Mr. Jose Tones reported that the soccer team
is preparing to participate in the Sister Cities International Mastercard Soccer
Tournament in Louisville, Kentucky. Mr. Tones explained that the soccer team
expressed concern regarding official notification of participation. Mr. Tones also
announced that the ordering of the T-shirts for the team are pending until
information regarding participation in the tournament has been confirmed. Fernando
Iglesias informed the committee that he would make an attempt to contact Ms. Carol
Butler, tournament coordinator, for more information.
VIII. CURRENT CONCERNS - A brief discussion was held regarding liability insurance
for student exchange representatives traveling out of the country. It was explained
that the student's parents/guardians agree to a release of liability with the City of
Corpus Christi.
IX. ADJOURNMENT - The meeting was adjourned at 7:20 p.m.
Od4i. te2eC iGi'��/..-
Marion Loucks, taff Liaison
Sister City Steering Committee