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HomeMy WebLinkAboutMinutes Sister City Committee - 06/01/2009 Sister City Steering Committee REC�'v�� Monday, June 1, 2009, 5:45 p.m. 6th floor Conference Room, City Hall ASG 1 7 2009 1201 Leopard St., Corpus Christi, TX CITY SECRETARY'S OFFICE MEMBERS PRESENT MEMBERS ABSENT STAFF Mary Babbili Brandi Williams Jorge Brenner Sally Gavlik- Randy Farrar Elizabeth Garza Drue Combs Laura Gonzales Rose Gunji Almira Flores Janice Garrett Michele Thomas Sharon Phillips Liette Ocker Javier Morin Dora Hidalgo John Rocha Westi Horn Phyllis Roseman • Maria Jaramillo Melody Cooper Tim Dowling Kate Rodriguez Michele Hammack CALL TO ORDER: The regular meeting of the Sister City Steering Committee was called to order by General Chair Brandi Williams at 5:49 pm. II. ROLL CALL: Laura Gonzales called roll. A quorum was met with 12 of 21 members present. III. APPROVAL OF MINUTES: Corrections: Change Bacci to Bache—VI. D Randy Farrar moved to approve the minutes as corrected. The motion was seconded by Almira Flores. The minutes were approved as corrected. IV. TREASURER'S REPORT: DISCUSSION ITEMS: Laura Gonzales reported that the General Fund balance is $ 4,072.46. PALS account is $5,283.28. No change from last meeting's budget. Tim Dowling moved to accept the Treasurer's Report and Liette Ocker seconded the motion. The Treasurer's report was accepted. V. PUBLIC COMMENT: VI. DISCUSSION ITEMS: A. DISCUSSION AND ACTION on progress in getting our Sister City names on the Sister City Parkway Signage in Sister City Park. Michele will bring back several different ideas from Santos and the Park operations crew. The sign is also in need of repair. The sign has termites. B. DISCUSSION AND ACTION on what to do about gifts for Mayors of the 3 cities our students are visiting. Westi brought a sample of the mug for the gifts. There will be red dots where the different cities are located. Sharon suggested adding Corpus Christi Sister City to the back of the mug.The mugs are between $45 and $50. Mugs will be ready by Friday. C. DISCUSSION AND ACTION on what to do with extra general funds money due to travel savings. What can the money be used towards. A suggestion was made to purchase travel vouchers and use the money for student activities. Laura will research travel vouchers. Tim Dowling made a motion to use the extra SCANNED money for travel vouchers and for student activities. Randy Farrar seconded the motion. Motion Passed. D. DISCUSSION AND ACTION on purchasing business cards for committee members. Under current economic situation, business cards are a frivolous purchase. Mary Babbili made a motion to find out the cost of business cards for the members and possibly finding a sponsor to purchase the cards. Westi Horn seconded the motion. Motion not carried. VII. COMMITTEE REPORTS: A. Publicity Committee— No Report B. Selection Committee— No Report C. Fundraising Committee— Letters sent out to 6 Corporations — Citgo, Wells Fargo, The Port of CC, Valero, IBC Bank, Flint Hills Resources D. Essay Committee — No Report. E. EXPO/International Cultural Festival —Texas A&M will have an International Week the 3rd Week of November Maria Jaramillo would like for Sister City Committee to help with this. F. Yokosuka, Japan —We are sending 3 students to Yokosuka and only 2 students from Yokosuka are coming back for the exchange. Only 2 host families are needed here so the two girls families will host the 2 girls coming from Yokosuka. G. Agen, France— Maria needs the bios of the 5 students sent to the contact in Agen, France. They are doing an expo on the students. Send to Maria to forward to Agen. H. Keelung, Taiwan — Keelung has not sent the names of the students who are coming to Corpus Christi. I. Monterrey, Mexico — No Report J. Toledo, Spain, Javier Morin — No Report K. Veracruz, Mexico —The Mayor has not appointed anyone permanently yet. L. Playa del Carmen — No names or contacts for Playa del Carmen M. Curriculum Committee/Training — No Report N. Art Competition Committee — 1st Place ($300) Min Hee Hwang Carroll HS 2nd Place ($200) Ashley Haberland King HS 3rd Place Kathryn Wilkinson Flour Bluff HS Rose Gunji donated $643.60 (from the Corpus Christi Area Christian Counselors Association) for next years Art Competition. O. New Sister City-Evaluation Committee — Sister City guidelines were given to Mary Babbili-Possible Sister City with India P. Activities Committee—Westi has a schedule of the activities that will take place in July and August. Q. Pen Pals —Tabled VIII. IDENTIFY ITEMS TO BE PLACED ON NEXT AGENDA— IX. GENERAL CHAIR'S REPORT: Possible elimination of Sister City Student Exchange Program — Sally Gavlik spoke to the committee about the elimination of monies for the Student Exchange Program. June 9th —Council will be given the budget packets. July 7 and July 14 — Public Hearings— Committee can speak as a committee or the members can go as individuals. Budget will be approved by July 28th II. Tianjin World Affairs Council — Delegation going to China in August in order to set up an Eco-Partnership. III. Yucatan Dancers— Brandi Williams has tried to get in touch with Mr. Bache but his e-mail is undeliverable. He will be here on July 9. Estimated cost for Yucatan Dancers is almost $5,000. Expenses could be paid through the PALS account. X. ADJOURNMENT: Liette Ocker moved to adjourn and Sharon Phillips seconded the motion. The meeting was adjourned at 7:56pm. Laura Gonzales, Sister City Recording Secretary Cultural Services Division Parks & Recreation Department The following guide explains the attendance code: AE —Absence Excused for those who were absent due to illness or Sister City Travel R— Resigned Examples of arrival or leaving times — arrival, 6:07 p.m.; or leaving, L7:00 p.m.