HomeMy WebLinkAboutMinutes Watershore And Beach Advisory Committee - 04/05/2001 = q.a67g8y(a
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Water/Shore Advisory Committee Meeting Pry E QED tn
Thursday, April 5, 2001 ,` Ita
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Members Present: Frank Beck, Alan Dinn (Chairman) (1), Dr. Oscar Garcia, Q . JpsetphE,(0
Horvat, Dr. JoAnna Mott, Terri Nicolau (1) and Roy Pell
Members Absent: Steven Moody (Vice Chairman) (1) and Richard Poremba (1)
Staff Present: George Noe, Deputy City Manager, Marco A. Cisneros, Director of Park
& Recreation, David Ondrias, Assistant Director for Operations, Peter M. Davidson,
Marina Superintendent, Rene Garza, Marina Maintenance Technician and Benita
Brunner, Marina Management Aide
Call to Order: Chairman Dinn called the regular meeting of the Water/Shore Advisory
Committee to order at 5:34 p.m. in the Basement Training Room, City Hall. The Pledge
of Allegiance was recited.
Action on Minutes: The motion was made by Mr. Pell, seconded by Dr. Garcia, to
approve the March 1, 2001 Minutes as presented. The motion passed unanimously.
Presentations and/or Public Comment: Andy Ficken commented that the only
interested party withdrew his offer to provide fueling services in the Marina and the
Marina will be required to build a new fueling facility as a result of incorrect information
being given to the City. Ralph Bowen commented that tenants whose vessels are in
compliance with #9 (sanitation, berthing, food, etc.) of the regulations should be able to
overnight aboard their vessels on weekends by simply notifying Marina Staff of their
presence and intent without having to obtain a permit. Russell Peterek commented
against closing the tenant work area (TWA) without consideration for another area where
work that does not require environmental concerns can occur and so there is a
safe/separate space specifically for service providers who meet the City's requirements.
Mr. Davidson responded that: the TWA was established when the haul out work area was
operated by a private enterprise; the area was closed in preparation for relocating the fuel
facility and to amalgamate both into one work area due to impending TNRCC/EPA
regulations related to reclamation systems for boat-related work; building the bulkhead
during the Seawall project (scheduled for the next four years) provides the best
opportunity to cost-effectively install a reclamation system at the haul out facility;
sufficient room being available in one area if boat work were spread throughout the year;
revised fees for work area use (ten day no charge for tenants; thereafter $10 per day with
rate increasing $10 per day upon each 30 day increment); limiting tenants to mundane
(shining, varnishing, etc.) tasks and not being allowed to remove/install masts or do spray
painting; contractors working in designed Marina work areas must fulfill the City's
requirements; and that in 1985, the decision was made to allow contractors to perform
services within the Marina Complex, but not in designated work areas, without need to
pay the contractor fee as long as those services were performed within established
guidelines. Don Glandt commented there is not enough room at the haul out facility and
Water/Shore Advisory Committee Meeting -1- `CANNED April 5,2001
that it was not right to charge contractors to use the same space where the general public
is also allowed to perform boat work.
Jim Davis of the Fleet Management Depaitment explained that the internal service fund
operates based on reimbursements for services rendered to other City operations. He
reported the Marina's allocation decreased $12,071 from FY00-01 to FY01-02 resulting
from removing boats/trailers from the vehicle fleet (FY00-01: $27,421 allocation +
$9,578 pool; FY01-02: $18,006 allocation + $6,922 pool) and that the allocation should
decrease further as a result of the acquisition of a used truck and the reduced need for
using pool vehicles. Mr. Davis reported that the maintenance program deals with
approximately $6 million ($1.8 million spent on parts; $1.2 million spent on outside
repairs) and the remaining $3 million goes toward infrastructure; a percentage of the $3
million is charged/allocated to and depending on the total number of City vehicles as
determined by the level of effort (parts, outside repairs) and total work orders from the
previous fiscal year; overhead is based on the number of vehicles owned by each
operation. The Marina participates in the City Hall Pool (trucks, cars and fuel for pool
vehicles) and the Heavy Equipment Pool for which charges are based on the percentage
of time used. Discussion followed regarding Marina vehicles (four trucks, two scooters,
one Club Car and one Bobcat [Bobcat and Travel Lift are not serviced by Fleet]);
vehicles aging in a marine environment; fuel for Marina vehicles provided through Fleet
Services under a separate direct expense code; etc. Mr. Davis responded to questioning
that: Fleet bills parts at cost and labor at $28.50/hour; allocations for FY00-01 resulted
from actual costs from FY99-00 and allocations for FY01-02 result from actual costs
from FY00-01; vehicle warranty covering maintenance until the vehicle gets older;
maintenance savings resulting from the purchase of a new vehicles not being realized
until two years after the purchase; and the fact that boat fuel could be provided under the
current supply agreement and rate contracted with Oil Patch. Mr. Noe commented that
outside auditors review the allocation formulas to ensure that the City is equitable and
meets all legal and accounting tests for how various funds are charged. Mr. Davidson
responded to questioning that the $2,000 allocated to 530100 Vehicle Repairs should
have been indicated as Boat Repairs.
David Seiler, Bob Payne and Patricia Garcia of the Traffic Engineering Department gave
a brief overview of the Bay Trail, Phase III in preparation for a June timeline regarding
the grant application made through the Texas Department of Transportation. Bay Trail,
Phase III will extend the pedestrian/bicycle path currently located along Shoreline/Ocean
Drive to scenic corridors along and adjacent to Ennis Joslin and the Cayo Del Oso.
Discussion followed regarding dealing with adjacent property owners, fall back options,
proposed amenities, etc. Mr. Seiler stated they were interested in the Committee's
endorsement for the concept of the project that requires matching funds. The motion was
made by Dr. Horvat, seconded by Mr. Pell, to endorse the Bay Trail, Phase III. The
motion passed unanimously.
Mr. Beck asked Mr. Seiler to consider additional lighting at intersections i.e. Peoples
Street and Shoreline. Mr. Seiler indicated that some of the concerns would be addressed
in the Seawall Improvement Project. Mr. Beck suggested that thirty-degree parking
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should be considered along the Peoples Street Stem. Mr. Seiler yielded to the decision
and/or consideration of the Marina Superintendent.
Mr. Cisneros reported that the Marina changed from a General Fund to an Enterprise
Fund as of August 1, 1992 and that one of the advantages is that revenues derived within
Enterprise activities remain in and cover operating expenses for those activities.
However, debt service i.e. for improvements is not covered by the fund. Currently, there
is an approximate $600,000 annual debt payment of which an approximately ten percent
allocation is charged back to the Marina Fund on payments made relative to the
operation. He stated the City, which has been experiencing problems regarding available
revenues, would most likely not bring the Marina back into the General Fund. Dr. Mott
commented that the concern has been the Marina's lack of control or input with regard to
allocations. Mr. Noe commented that if the Marina had been a General Fund, it would
have suffered a twelve-percent reduction as did other City funds last year. Enterprise
operations must generate revenues to offset costs but revenues are guaranteed to remain
in that fund. He added that the Marina would benefit from Seawall Improvements.
Discussion followed regarding Landry's bringing in a temporary restroom facility on
May 15, 2001 to be placed adjacent to the Lawrence Street lift station; Staff awaiting
Landry's response regarding the belief that it is their obligation to provide restroom,
shower and laundry facilities; $1.2 million in improvements to Marina bulkheads during
the Seawall Project; General Fund financial difficulties; completion of bait stand and
Coopers Alley boater/public restroom facilities allowing Marina funds to accumulate;
consideration for Port to take over the Marina; City supporting improvements to Marina
because it is used to promote tourism; funding resources; advertising Marina through
Convention and Tourist Bureau activities, etc.
Discussion Items:
Stay Aboard Permit for Visiting Vessels — Dr. Horvat suggested that in order to better
accommodate specifically visiting, transient vessels and tourists, the rules should be
revised to allow them to stay aboard their vessels moored in the Marina for a minimum of
two weeks and that it should be possible to extend their stay for up to a four week
maximum. Mr. Davidson commented that the five-day limit is required by current
ordinances and that one could stay for up to two months utilizing the "five-day period
with 24-hours between each permit" procedure currently in place. The motion was made
by Dr. Horvat, seconded by Dr. Garcia, to request that the City Council revise current
ordinances to allow visiting, transient vessels that are self-contained a thirty-day
occupancy with a ten-day hiatus between a subsequent stay. Discussion followed
regarding acquiring amenities to support stay/live aboards; transient fees versus contract
fees; whether the change required City Council action; interpretation of the current
ordinance; if ordinance would affect permits for tenants wanting to stay aboard; requiring
that vessels be self-contained and Staff dealing with sanitary concerns (dye tablets). The
motion passed unanimously. Prior to departing the meeting, Ms. Nicolau suggested the
Committee needed to look into getting additional facilities for the Marina. Dr. Horvat
departed the meeting.
Water/Shore Advisory Committee Meeting -3- April 5,2001
Director's Report—Mr. Davidson and/or Mr. Cisneros responded to questioning that: (1)
contractors were provided thirty days prior notice of but were not consulted regarding
closing the TWA; (2) amalgamating work areas into one containment area in order to
address environmental concerns and to provide space required for the new fuel/sanitary
pump out facility; (3) working with Kapalua Southwest Services to provide fuel services;
(4) Staff working on water reclamation system installation; (5) impending EPA rules; (6)
proposed installation of berm adjacent to new fuel site; (7) rules being same for both
areas; (8) clarification regarding Health Department Committee having no problems with
the Casitas Mariscos as long as they meet established parameters and Staff investigating
costs associated to that regard; (9) consulting with Dan Whitworth regarding Special
Events charges; (10) Staff investigating dredging costs for placement of dredge material;
(11) $35,500 for electrical expenditure being derived from Building Maintenance
funds/materials and replacement of meters; and (12) Senate Bill regarding marina
electricity to allow for recouping costs for installation/maintenance.
The motion was made by Mr. Beck, seconded by Mr. Pell, to suspend the rules in order to
address concerns regarding the TWA. The motion was made by Mr. Beck, seconded by
Mr. Pell, to leave the Dry Hard Stand storage area where it is, to leave the TWA as it is
until the City is given a compliance date by EPA, TNRCC or another State or Federal
regulatory agency or there is a vendor contracting to provide services. Discussion
followed. The motion passed with Dr. Mott abstaining.
Mr. Beck commented that Special Event charges should include all costs associated with
staffing, insurance, retirement, fuel, materials, markup, etc.
Committee Reports: Mr. Beck reported that the City Manager stated there was not a
direct assignment of the lease from the Lighthouse to Landry's; that there were numerous
changes i.e. the fuel station, etc. Mr. Beck indicated he has requested a copy of the lease.
Current Concerns: None offered.
Request for Information/Agenda Items: None offered.
Confirmation: Next Meeting Date—May 3, 2001
Adjournment: As there was no further business, the meeting was adjourned at 8:25 p.m.
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Peter M. Davidson
Marina Superintendent
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