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Home My WebLink AboutC2008-350 - 9/18/2008 - NAAMENDMENT N0.4 TO CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, Texas hereinafter called "CITY", and HDR ENGINEERING INC., hereinafter called "Consultant," agree to the following amendment to the Contract for Professional Services for Garcia Arts Center Area Street Improvements IProiect Nos. 6133 & 61341. as authorized and administratively amended by: Ori final Contract Se tember 18, 2001 Motion No. 2001-359 $59 892.00 Amendment No. 1 Se tember 24, 2002 Administrative A royal $3,989.00 Amendment No. 2 Janua 13, 2003 Administrative A royal $7 760.00 Amendment No. 3 Au ust 15, 2007 Administrative A royal $24,785.00 In the original contract, Section 1. SCOPE OF SERVICES, A. Basic Services, 3. Bid Phase and 4. Construction Phase shall be modified as shown on the attached Exhibit "A" due to increases in project scope. • In the original contract, Section IV. FEES shall be modified as shown on the attached Exhibit "A" for a revised fee not to exceed $13.779.00 (Thirteen Thousand Seven Hundred Seventy-Nine Dollars and Zero Cents , for a total restated fee not to exceed $110.205.00 (One Hundred Ten Thousand Two Hundred Five Dollars and Zero Centsl. All other terms and conditions of the September 18, 2001 contract and amendments between the City and Consultant will remain in full force and effect. CITY OF CORPUS CHRISTI 07( Yho ~/~'u8 Oscar Martinez Date Assistant City Manager RECOMMENDED 1 ~D~~ ~ Ke in R. Stowers ate Interim Director of Engineering Services ATTEST Arm ndo Chapa, City etary APPROVED AS T FORM- i7 ' Assi t n ity Attorney Date 2008-350 09/18/08 ircia MsVVnA. No. 4VVnE. No. 4.GOc HDR ENGINEERING INC. ~~~ ~ iii Carl E. Crull, P.E. Date Vice President 555 N. Carancahua, Suite 1650 Corpus Christi, Texas 78478 Phone: 361-857-2211: Fax: 361-857-7234 Project Number: 6133,~5-~/ /7D(o/S Funding Source:'~@@E)-159-00000-858-3 Encumbrance Number: / AMD. N0.4 Pa e1of1 HDR Engineering SHINER MOSEI.EY ~.- ~ AND ASSOCIATE$r INC. July 28, 2008 Mc Kevin Stowers, Department of Engineering Services City of Corpus Christi PO Box 9277 Corpus Christi, Texas 78469-9277 ,, JU1- 2 9 ZOOS 1NEEAING SERVICES ENG~ RE: AMENDMENT NO. 4 FOR GARCIA ARTS AREA STREET IMPROVEMENTS (CITY PROJ # 6133!6134) Dear Mr. Stowers: This letter is to outline the scope of work changes and additional work in the above referenced project and request approval of Amendment No. 4 to our original contract for professional services.. Additionally, this letter is to communicate the fact that our original contract for engineering services was signed in 2001, labor rates and expenses have increased significantly, and those contract fees For professional servicesateed to be amended due to project delays. During the bid phase of the above referenced project, HDR, at the request of City staff, made significant efforts beyond normal reference checks to contact entities that the apparent low bidder, Salinas Construction Technologies, Ltd. had performed work for. The original contract for professional services states that HDR will "attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make recommendation concerning award of the contract". Since Salinas was the only bidder on the project and they had a negative history with the City of Corpus Christi, HDR was able to receive comments from nine entities that Salinas had worked for in order to determine if Salinas was a qualified contractor for the proposed work. The work performed to make contact with the submitted references was above and beyond the expected scope in the original contract and warrants a review of the scope and fee for the project bid phase services. Since the start of construction HDR. has absorbed many of the construction phase project management responsibilities of this project. The original contract states "HDR is responsible for making site visits to observe general progress and quality of work and this will not be confused with the project representative observation or continuous monitoring of the progress of construction". There has been numerous 'contractor related issues that HDR has had to resolve on site that have warranted multiple site visits outside the definition of "observe general progress". NDREnpineodnp,lnc. 1555NCarencahua Phone106g857~2111i AMD.NOi4 $uiio 1650 Fax X3511051-R34 EXHIBIT A Corpus CNisli, TX 7&1780010 swxehdrinaeom pa e 1 of 3 Mr. Kevin Stowers ~nsnoos Page 2 of 3' The issues that have resulted in additional site visits include: • Storm water inlets constructed at the incorrect grade and incorrebt location (Reference Attachment 1). • Sanitary sewer manhole constructed at the incorrect location (Reference Attachment 2): ' • Driveway conflicts with homeowners and the contractors (Reference Attachment 3). • Location of site utilities and driveways for the proposed child development center (Reference Attachment 4).. • Several survey-related grade and alignment issues with the layout ofthe streets, curb.8c gutter, and utilities. • Incorrect placement of reinforcing within the curb 8c gutter (Reference Attachment 5). • ~ Conflicf with AEP utility poles. and. the tjmely removal of the poles within the project limits (Reference Attachment 6). • Proposed sidewalk ramps, conflicted. with. the actual locations that AEP installed their new poles (Reference Attachment 7): ~. . • An alternative sidewalk' drain was requested to be designed (Reference Attachmertt 8). The original contract also states that "HDR will provide interpretations and clarifications of the contract documents for the contractor and authorize minor changes, .which do not affect the contractor's price-and are not contrary to. the .general interest of the. City under the contract". During construction HDR has received seventeen requests for clarifications to the contract documents, six. of which would authorize maJor changes. All, of the requests have been confirmed and communicated with-the `City personnel however all of them have resulted in significant additional time and expenses. . Bidding and construction of this project was delayed between 2002 and 2007 due to final." design changes in the alignment of Marguerite Street,. issues .with the removal of acquired houses and the Marguerite Child Development Center, and availability. of funds to begin construction. Construction began in August 2007. During the intervening five years, salaries and benefits have increased approximately.21% (4%/ year compounded) leading us to request an adjustment in the' original fees for bid and construction plisse services.'. Applying the 21•% increase to'the original fees for these services results in an increase'of $785.00 for bid phase services and $1,623.00 for construction phase services. The'above related bid phase services, additional site visits, interpretations and clarifications, and the fact that the original contract is approximately six years old, warrant a review of the scope and fee for the project.. We request that the contract be amended to increase the fee for these changes (Attachment 9). The changes in fee are shown on the below table end includes ' the current fee antathe amended fee. We have also attached a statistical summary of the man- ., hours and expenses applied to making the scope changes. AMD. N0.4 EXHIBIT °A" Pa e2of3 Mr. Kevin Stowers 728/2008 Page 3 of 3 Summary of Fees Permit Pre aration 0.00 0.00 0.00 0.00 0.00 0.00 OW Ac uisition 3,900.00 0.00 0.00 0.00 0.00 3,900.00 To o ra hie Surve 6,990.00 Environmental Assess 0.00 0.00 0:00 0.00 0.00 0.00 0.00 O.DO 6,990.00 0.00 $0.00 Construction Obs 0.00 0.00 0.00 0.00 0.00 $0.1)0 Start-u Services 0.00 0.00 0.00 0.00 0.00 $0.00 Warrant Services 0.00 0.00 0.00 0.00 0.00 $0.00 SCADA 0:00 0.00 0.00 0.00 0.00 $0.00 Citizen Meetin s 0.00 1 657.00 0.00 0.00 0.00 1 657.00 Alignment Impacts 0.00 0.00 7,760,00 0.00 0.00 7,760.00 Subtottil Additional 10,890.00 TOTAL AUTH FEE 59 892:00 1,657.00 3 989.00 7,760.00 7,760.00 0.00 24,785.00 0.00 20,307.00 13,779.00 110,205._00 Your favorable review of this amendment to the contract is appreciated. Should you have any questions, please call. Sincerely; HDR ENGINES G, INC. Scott .Harris, .E. Project Engineer SMH/cc Carl E. Crull, P.E. Vice President Attachments: 1. Summary of Additional Work related to storm water inlets /manholes 2. Summary of Additional Work related to sanitary sewer manhole 3. Summary of Additional Work related to additional driveway 4. Summary of Additional Work related to Neighborhood Center Building 5. Summary of Additional Work related to reinforcing steel in curb & gutters G. Summary of Additional Work relnicd to AEP pole interference with construction 7. Summary of Additional Work related to sidewalk ramps, extension, and ADA compliance. 8. Summary of Additional Work related to alternative sidewalk drain 9. AMENDMENT 4-Garcia Arts Area Street Improvements (City Proj# 6133/6134) 10. Statistical Summary of Amended Pecs AMD. N0.4 EXHIBIT "A" pa e3of3 Attachment 1: Summary of Additional Work related to storm water inlets /manholes: 1. Storm water inlet placed at incorrect location at Proposed CI B-6, Marguerite Street STA 1+87. 2. Additional work: a. 2-site visits b. Submittal approval c. Design of proposed catch basin conversion Timeline for CI B-6: a. Unknown: Contractor installed curb inlet (CI) B-6 directly across Marguerite Street from B-5. Plans show 18" STRM at an angle across Marguerite Street to accommodate for small lots and proposed driveways along south side of street. b. Week of March 18`h: Construction Services requested HDR to meet at project site to look at possible courses of action. c. March 18th: Marty Schmitt sent sketch of proposal to move driveways due to the contractors' error (Exhibit A). HDR concurred with course of action to move driveways and adjust driveway flazes to accommodate incorrect storm inlet. d. Unknown date during March: Property owner contacted City to request a larger than proposed driveway be constructed in front of his property. Larger driveway would again conflict with March 18`h plan to modify driveways around the incorrectly placed storm inlet. e. City Construction Services requested HDR to provide a design to modify the proposed storm inlet into a catch basin that would located within the concrete driveway. After second site visit to take photographs and measurements, HDR provided design on April 17t (Exhibit B). 4. Storm water manhole placed at incorrect grade at Mazguerite Street STA 3+40. 5. Additional work: a. 1-site visit b. Submittal approval 6. Timeline for STRM MH at STA 3+40: a. April 6`h made a site visit to project to look at subject manhole. Manhole was place at correct flow line however rim of manhole was constructed approximately 18" above grade shown on plans. HDR requested that the Contractor provide a sketch showing their method to repair the manhole. b. July 1 S` HDR received sketch (Exhibit C) and approved the submittal on July 7`h with "no exception taken". Attachment 1 ROJE(~TION ERTY LINE • 5~1 -, __.. - . . _ _. _: --.- -- - ~cr .. ._. ... .~--, >~ E- Move ~' ............. S 4' /~1~, ``_+_ l ~ 1~ 4 f r~~ 1 '~ i ~~ ~:~ TAN f-IQUSE r ; .., `~.1 '; i•-: f~ '' I ~g~o~ I` _,•i ~~ ~~, GREEIJ AND WHITE: I-(OUSE: ~ •• ~ , ~' i ~; -- ~ / :I ~•~~ I / i Two.-sTORY HOU~EII i _...~•1 !~6 c.-e. S~vI~G aJivcf~~ ~/<st~'e t w~ wi ll nc~ vKa~,~L' ~"S-~E dcr«~t ~v,l~~- b~ wi ll ~~.u,..k_ -!'~^~ ~ct.~e~,x....~ t-i- o-~ ~x.i5•{i.hc1 c~c~so .~ dnvet„~u...(~, 'r~~ will btt c. c~.,~t.G4.4 i,.:~~~-t •r4t `ccv~w r.~.~ ~lcte5 c~,..cl ~~i(e.~ • We. ca,.,R. ~C- a-yr~~ -1L~~ coo, ~ra~~~uC k,-tl wioJi~ ~'lu~eg kt,rr bn,,:~ -{'~x~ tc,.~y~-c C~rGu~(Qv~ O~~ ncc.~rv•~iC1c~a-'~~ y~ SgC¢~t, 1.~;`~ J -K-e- ~cn,~w Ott\.w~ W~~le keN~~.u~ to ~G y~ 2~~ ~' Y3'1o(•{V~ v+n~.-tc~-' l~lOtQ Altachmen[1 F.xhibitA I SHEET ~,-ol Z . SHINER MOSELEY ~ ~ CLIENT/PROD. ~~^' CG PROJ.NO. REF. i3~ I ... 1 iJ~ ~ AND ASSOCIATES INC. susJ. ~~ s~ .~- ~ ev DATE /~ ~ ~ Ltp t 555 N. Ca2nCahua, Sui[e 1650 • Corpus Christi, Texas 7tl478 2111 • Pax 1361) 857-77 34 l 361 857 COMM. )p '~.,7. ~{' - ~ rJ'~j/ f- a ~~~~$/^'l CHECK DATE : . Te : ( ) - ~, ~ (C ~7p{oS-~A (o RATE-/~'(2 /{-M~. 1- GO- tuE ~ ~ ` ' ? ~ /B' ~E i /t ~ L : ~ 71. ~ I 5~~~' N.T. S . /~ 1 .G.(L~~ o pq,4'TcH ~f+oP g,6~tu. a~ G~~z ~ ~rGC'r ~ lv GA-r~~+ r~~t sl/v r~c.4~1 Attachment 1 Exhibit B f SHEET _~ of SHINER MOSELEY CLIENT/PROJ. f _7' ~ ~ lV~ ~~•~~~117 PROD. NO. ~ I ~J REF. AND ASSOCIATES, INC. susJ. ~1, ~..~.~,~ ~ ~ 1~,y~ /~Y~7 ~ ar / _I oarE l~" ,.1 0~ 555 N. Carancahua, Suilc 1650 • Coypus Clu'isti, Tezas 78478 Tel: (361) 857-LYI I • Fax: (36q 857-723h / ^ `' COMM. aa,.~~. ~ yr, / ~ I,y Ic / ` ~ ~ l., ~ CHECK DATE .~ ~~,~,t(7)~"~~~f. -- -. _ ~ _ _ - -_. -~ .- _ ~12oPn ~~ / ~ j~yfvE. w.~Y ~~ ~b~ r j -r ~ ~ ~ i c_r_ c %~~_c_~ , ~r !,~ ~~IZ ~ /~' / _ .; ___... .R. I;.~R.T'1 1(„S -~o~/ A~~__~._. ~r~,~, ,~~~srz.x,•.•r~ ~.iN7T rte` n~,r>~s.colC+~„~) (°IZb Y'95.ED fdi~Qi (NG'G..°/' Attachment l Exhibit B Jul O1 OB 11:31e finished .._.~-.. 2" clearance to bottom bar # 4 amootlt eP.~~rp{ Existing _I ..._ .. .. .. ' ~ ~ CROSS SECTION ~IDEXCEPTIONTAXEN O Otff~pRECT10NS ^ REJECTED ^ REV16E AND RESUBMIT Checking Is for general cordmmanre with the design concept of the pro~act and general compliance with the comract documents. Contractor shah h2 responsl6le for dimensions antl quanUlies, tochnlques or construction, coonlmatlon of his work with That of other trades, and the satislaclory porlormance of the work, HDR ENGIN~ElEAR~ING~,/INC ., _._ 7/'9/8 a.,/ \ / -r- ~:~ ~ PLAN VIEW Raised Ring and Cover STORM WATER MANHOLE STA. 3+40 P-~ MChor t0 concrete vrith anchor Dogs .'p: A~ -10" {min) concrete slab etp ° ~ ~ class "A"concrete U ft x 8 ft concrete slab * 4 rebar (top and bottom) B ft x e ft concrete slab Attachment l Exhibit C Attachment 2: Summary of Additional Work related to sanitary sewer manhole at STA 4+00 in Marguerite Street: 1. Additional work: a. 3-site visits b. Submittal approval 2. Timeline for CI B-6: a. Unknown: Contractor installed sanitary sewer manhole in incorrect location at intersection of Marguerite and 18a' Street. Contractor installed the manhole along the curb line of the street within the extents of the gutter. Plans show on Sheet 26 that the proposed manhole is to be constructed 8' west of the centerline of the street. b. March: Construction Services requested HDR to meet at project site to look at possible courses of action. HDR requested that the contractor provide a sketch of how he was going to fix/ remove/ or relocate the manhole. c. April: Numerous adjustment methods were discussed over the phone. Additional site visits were made to look at courses of action. d. Apri124`h: HDR received letter and sketch (Exhibit A) from Salinas Construction on a method of adjusting the manhole. HDR concurred with course of action to move the upper portion of the manhole in order to move the top away from the gutter line. Attachment 2 May 22 08 09:1Sa •.ti ~^' .~ ~.• ~: i~ ~~ \ .~..:.~.r:S ':..~CYS~r"::...:' :.. .. eC~+.?:1CLC:5.LJ, .... April 24, 2008 HDR/Shiner and Mos ey and Associates, lnc. ! , Attn: Mr. Scott M. arris, P.E. r, ~a ~ -1-7 SG r r? ~ ;'' 555 N. Caren Ste 1650 Corpus Chri ', Texas 78469 Re: Garcia Arts Education Center Area Street Lnprovements Project No.6133/6134 Dear Mr. Hams: P.t Attached for your review is a revised method of adjusting the sanitary sewer manhole at centerline station 4 + 00 on 18e1 Street on the above referenced project. We propose to excavate the manhole and move the bottom towards the center of the street. 11re sewer line would then enter the manhole off-center but still be accessible through the manhole. This would allow us to move the top away from the area where the present slope ptobiem is occurring. Attached is a sketch of the proposed modification. Please call me at 210-265-7606 or Mr. Bart Stevens at 210-334-7399 if additional information is nceded. Smcer~l , l/~/~` Robert Rodriguez, P.E. Office Engineer Attachment 2 Exhibit A May 22 08 09:i5a GARCIA ARTS CENTER AREA STREET IMPROVEMENTS p.2 gxisting location of u-anhole ~ ^" ~ I` ~ \ 10° rawer line ~ 6 \` Proposed relocation of manhole ~, _ PROPOSED MODIFICATION MANHOLE STA. 4+00 Attachment 2 Exhibit A Attachment 3: Summary of Work related to an additional driveway along 17`h Street: 1. Additional work: a. 1-site visit Z. Timeline for additional driveway: a. June 6, 2008: Construction Services sent email to HDR about complaint regarding driveways along 17a' Street for Mattress Firm (Exhibit A). b. June 9, 2008: Construction Services sent email to HDR requesting to verify location of additional driveway with Omar Garza. Made a site visit to verify location (Exhibit B). Attachment 3 Harris, Scott From: Marty Schmitt [MartyS@cctexas.com] Sent: Friday, June 06, 2008 3:24 PM To: Harris, Scott Cc: Kenneth Kaper; Omar Garza Subject: Garcia Arts Project Attachments: 17th Driveways.pdf 17th Drlveways.pdf (480 KB) Scott, We have a complaint regarding driveways: Please see the attached photos - The back parking lot of the mattress firm had two existing access driveways, one for truck deliveries and second for trash dumpsters. Is there a reason why two were not installed? Thanks Thanks, Marty Schmitt 361-850-0823 Attachment 3 Exhibit A Exhibit A Harris, Scott From: Marty Schmitt [MartyS@cctexas.comj Sent: Monday, June 09, 2008 3:06 PM To: barts77@yahoo.com Cc: Kenneth Kaper; Omar Garza; Harris, Scott Subject: Garcia Arts Center This E-mail is for notifiacation to add an additional 15 foot driveway at the Mattress Mark dumpster driveway. Verify location with Omar Garza. Thanks, Marty Schmitt 361-850-0823 1 Attachment 3 Exhibit B Attachment 4: Summary of Additional Work related to Marguerite Neighborhood Center Building: 1. Additional work: a. 2-site visits b. Exhibit development for Change Order 4. 2. Timeline for neighborhood center issues: a. February 28, 2008: HDR met with Jesus Leija, Architect for the proposed Marguerite Neighborhood Center to discuss utility locations and driveway locations for the proposed building. These locations were required and requested multiple times for the street improvement project prior to construction (Exhibit A). b. March 2008: HDR made a site visit to ensure proposed locations of driveways and utilities would fit within the proposed plan for street improvements. c. March 2008: HDR developed exhibit (Exhibit B) to be included in Change Order 4 that included driveway and utility locations for the proposed building. d. May 2008: HDR made a site visit to verify that the Contractor constructed the driveways in the correct locations. Attachment 4 ~.3~ ~~ Neighboz)-ood Cenbe~ of Ccapus c~ri, hoc. 614 Home Road Capus Christi, Taxes 78416 Rei: IYfAR(iUBRl1E NBI~IIBORHOOD CII~IIERBIIII.DIN(3 Naighbo~ood Cmtas of Cow ~ Clgisti, Tales Dabs: February 28, 2008 Dear Mr: l~u; - ~?~: This morning I mdwiW Cad E. Cmell who iswith HDRF~maariog, Ina.. HDR Engureaing is the eagioearog firm admimstoelog the sti+aet impr+ovamemts around the t3arcia C~ whiff is the same oomplag of the rafm~eoced 1b building. Three streets nmttely, Margaeribel8m and 17a' 3hects are presently being impreved and scLadaled bo be provided with new searca and wader lines as wdl as new cmb, gutter and saphah paving. The refirrmcod bo projoct is bo be hx~od at the comer of 18'~ and Marguerite 3heetii and shall needtwo wh~absll beinrdadedeapaRafthe presort sheet ia~rov. A. Front aotiaoce to the site ofthe refxamoed ~l be a lrwmty Foot (20') appmeah Five £oet (5') from naaW property Iine on 18° Steaot B. Rear eaheaix to the site shall be a Tweedy Foot (?A') approach stinting Thirty Bight Fact (38'~ fmm west pmpeaty lino on Marguerite sfroat The antimoes are oamishaR with Bye p~Y site phm puovIded to your offioo.Note that itmay 6e netr to appesr beliore the City Bm'ldmg Board of AdjostnxmR for the purpose ofregoeating avadsnce. Please call me at anytime, should you have questia~non this matter prior m our next ,. A. Xc: Mr Carl Q CmII, P.E. Mr. Damal Gallegos -1 South Tancahuo Mpus Christi, Texoa 78AO1-3429 81) 883 4348 Iew uwlwiLMr.t __~_~ ~ . _a 8723 Botts 1.6na Sae Mtonio, Texas (ato) 4os 2067 Attachment ExhibitA 78217-6334 / / ' ~~ j ~ ,,.,,..\,,\ 11! ~ „ / / _ ~ ~~ % ~ f~ j ~ ` ~ / / // / ` r ~[ ~: _ -_- /~i~* . `.~ - ,~ f J/ i PRO / DEVELO / / {// ` ~ m 'µ~ . o y o / 1~/ /B~{ / ll / ~ O~ nn ~ M m ~ ~ / i / / j '~ ~ ~ S d /1 / f f ~ ~{ ~ ~ ~ $ Z ~ "~ / J % / ~ / ~ Ir~ 1~1 2 / ~ ,f J ~ N ~ U ~ % ~ 2 ~ J ~ / ~ c U ~ j m i / ~ / 'j ~ ~ ~ / 1 / I~ III aQ a ~Ih~ p W w` V ~ o // 5• ; f 4. o ~' Y ~ 20' PAD o v m° 0 ~ F' 3~ ~ W ~ ~~_, ~ .+ 5D 2 UW w WW . I z ~~ W ~Utu BTH ST Q ~ W !' Z E Q~ O~~ g tl W~ ~~~ W ~ W ~ Q~ U~3 Q~ ~~ U UF ~ Q O TlE 1 " WTR SERVICE ~ ~ INTO PROPOSED 6° WTR SHEET 01 0l 02 CHANGE ORD~ = STR 782 Attachment 4 ~ em veaECr / 6133 4 Exhibit B Attachment 5: Summary of Additional Work related to incorrect placing of reinforcing steel in the curb and gutter construction: 1. Additional work: a. 3-site visits b. Review/ clarification of plans and specifications 2. Timeline for Curb & Gutter issue: a. Unknown: Contractor began using acurb-laying machine to install curb & gutter along proposed street improvements. b. April: Construction Services contacted HDR (Reference Exhibit A) to make a site visit for the purposes of inspecting the steel within the several sections of curb & gutter. c. April: HDR reviewed plan curb & gutter details and made three separate site visits to verify and inspect the incorrect placement of reinforcing steel in curbs along 17~h Street, 18u' Street, and Marguerite Street. Attachment 5 Harris, Scott From: Marty Schmitt [Marlys@cctexas.com] Sent: Tuesday, Apri108, 2008 2:35 PM To: Harris, Scott Cc: Kenneth Kaper; Omar Garza Subject: RE: Garcia Arts Project Thank you Sir Thanks, Marty Schmitt 361-850-0823 »> "Harris, Scott" <Scott.Harris@hdrinc.com> 4/8/2008 2:11 PM »> Marty, Several sections of curb & gutter do not meet the plans' standard details. I recommend that the contractor remove and replace any curb and gutter that does not meet the spacing requirements as shown in the 6" Curb & Gutter Detail on Sheet 19 of 97 (City of CC Standard Street Details). Basically, the detail shows three inches of cover. This can vary +/- 1" but still cannot be within 1" of the surface. Scott -----Original Message----- From: Marty Schmitt [mailto:MartyS@cctexas.com] Sent: Tuesday, April O8, 2008 2:00 PM To: Harris, Scott Cc: Kenneth Kaper; Omar Garza Subject: Garcia Arts Project Scott, Please provide City with your recommendation regarding the Curb and Gutter design and/or relieve that would be allowed fo the curb and gutter in place. Thanks, Marty Schmitt 361-850-0823 i Attachments Exhibit A Attachment 6: Summary of Additional Work related to the AEP poles interfering with construction: 1. Additional work: a. 2-site visits b. Formal letter to City Construction Services addressing issue c. Meeting with Construction Services to address approach/response 2. Timeline for AEP poles issue: a. October 30, 2007: AEP poles were addressed at pre-construction meeting. b. November: HDR provided AEP with set of plans with proposed locations of utility poles. c. January 3, 2008: Salinas Construction writes a letter to HDR addressing that AEP poles have not been removed. HDR makes initial site visit. d. January 3, 2008: HDR forwarded letter to Construction Services to address. e. January 11, 2008: Construction Services denied time extension for the AEP poles conflict. £ March 7, 2008: Salinas Construction sends letter to HDR (Exhibit A) stating that they are still experiencing delays due to the AEP poles interfering with construction. HDR makes a second site visit and sends email to Construction services stating that some time should be authorized to the contractor. 30 additional days are authorized on Change Order. g. March-May: Salinas Construction requests additional time (above 30 days) and compensation for AEP poles delay. h. May 9, 2008: Ken Kaper asks HDR (Exhibit B) to meet to discuss all of Salinas' claims, primarily the AEP poles delay. i. May 15a' HDR meets with Construction Services to develop approach and response to Salinas' claims. j. May: HDR sends letter to Construction Services addressing time delays due to AEP poles and recommends 30 days additional, as first stated in Change Order. Attachment 6 SALINAS CONSTRUCTION TECHNOLOGIES, LTD. 3734 F.M. 3008 • PLEASANTON, TEXAS 78084 PHONE (830) 281.3500 FAX (830)281-3502 ~•~°`~~~ c... .. .._ _ :~i~ HDR/Shiner and Moseley and Associates, Inc. Attn: Mr. Scott M. Harris, P.E. 555 N. Cazancahua Corpus Christi, Texas 78469 Re: Gazcia Arts Education Center Area Street Improvements Project No. 6133/6134 Dear Mr. Harris: This project continues to experience delays due to the AEP poles interfering with our proposed construction. This matter was addressed during the pre-construction meeting on ~e and in our letter of 0!~ To date, the poles remain and the project is at a standstill. The City's response by Mr. Kent Power o denied a time extension based on contract drawings Sheet 03 of 47, notes # 1 and #4. A careful review of these notes, the contract documents and the construction plans, does not indicate that relocation of these poles is in anyway the responsibility of the contractor. The City, by issuing the order to proceed, and as owner of the street right of way and of the construction project, has the responsibility to adjust or cause to be adjusted by the utility owners, any utilities or other obstructions which may.interfere with the proposed construction contract. This is a governmental responsibility which the City controls thru its permit policy, right of way rules and related ordinances and cannot be delegated to the contractor. As soon as the poles are removed and we can continue with meaningful progress on the project, we will submit a revised construction schedule detailing the project delays. Any assistance you can provide to have these poles relocated will be appreciated. Please call me at 210-265-7606 if additional information is needed. Sincerely, ~~ t Robert Rodriguez, P.E. Manager Attachment 6 Exhibit A Harris, Scott From: Kenneth Kaper [KennethK@cctexas.com] Sent: tAled yQ&E~ 5:08 PM To: Harris, Scott Subject: RE: Garcia Arts Scott: Sorry - I have been busy and couldn't meet today - how about tomorrow. Let me know at what time - my schedule is wide open. Thanks, Ken »> "Harris, Scott" <Scott.Harris@hdrinc.com> 5/13/2008 8:10 AM »> Ken, I can meet you tomorrow afternoon to discuss this. Please send me the time that best suits you. I will have our response to the AEP poles issues ready at that time. SCOtt -----Original Message----- From: Kenneth Kaper [mailto:KennethK@cctexas.com] Sent: Friday, 9:90 PM To: Harris, Scott Cc: Jerry Shoemaker; Marty Schmitt; Crull, Carl; Fudge, Natasha Subject: Garcia Arts Scott: Jerry Shoemaker has suggested we (Construction Services and HDR) develop a response to the AEP pole issues that incorporates Salinas' inefficiencies, defective work, lack of supervision, lack of production etc. as the method to deny the monetary damage issue. Ultimately we will need to come to some agreement on the time extension. Marty, Omar and I are available to meet and discuss this response. Please contact me to set up a meeting next week. Thanks, Ken t Attachment 6 Exhibit B Attachment 7: Summary of Additional Work related to the conflicts with sidewalk ramps, sidewalk extensions, and ADA compliance: 1. Additional work: a. 2-site visits b. Additional design/ sketches of ramp modifications and sidewalk extension 2. Timeline for sidewalk ramps: a. May 12, 2008: HDR received email (Exhibit A) from Construction Services requestin~to look at proposed sidewalk ramps at 17"' Street and Marguerite and 18` Street and Marguerite. b. May 13, 2008: HDR made a site visit to look at the intersections. AEP poles, both existing and new, were installed in areas that conflict with placement of ADA ramps. c. June 5, 2008: HDR received email from Marty Schmitt (Exhibit B) stating that sidewalks and curb ramps at 18"' Street and Agnes Street needed to be addressed as well. HDR made a second site visit to look at subject intersection. d. June 6, 2008: HDR submitted sketches (Exhibit C) for "modified' curb ramps at the locations referenced in "a" above. e. July 7, 2008: HDR submitted sketch (Exhibit D) of sidewalk extension and curb ramp at 18`h Street and Agnes. Attachment 7 Harris, Scott From: Mark Guerra [markjg@cctexas.comj Sent: Monday, May 12, 2008 4:52 PM To: Harris, Scott Cc: Marty Schmitt; Omar Garza Subject: Garcia Arts Scott, I filled in for Omar 5-12-08, the contractor needs some clarification on ramps on sheet 6 of 97 at the intersection on 17 th and Marguerite there are 3 type 22 ramps and 1 type 7 at the same intersection on sheet 10 of 47 it shows 2 type 22 and 2 type 7, when you come up with a solution can you please inform Omar Garza so he can let the contractor know how to proceed. Thank's Mark Guerra 1 Attachment 7 Exhibit A Harris, Scott From: Marty Schmitt [Marlys@cctexas.comj Sent: Thursday, June 05, 2008 9:23 AM To: Harris, Scott Cc: Gerald Tyler; Kenneth Kaper; Omar Garza Subject: Garcia Arts Project ADA ramps Scott, Please also see sheet 6 of the construction drawings, 18th and Agnes has some ADA issues as well. 1. The east side shows the sidewalk stopping and going into the street with no ramp. 2. The west side shows the sidewalk stopping with it not continuing to the corner. Our suggestion is to continue the sidewalks to the corner of Agnes with appropriate curb ramps. Please see if you can accommodate into your release o£ the other sketches. Thanks, Marty Schmitt 361-850-0823 t Attachment 7 Exhibit B SHEET (~ oi~ L~ SHINER CLIENT/PROD. PROJ. NO. e , ~ Y REF r1J.~ MOSELEY 5~~,.. Vt ( ~ t' ~ , •"-'r. ~ d.Y ~ IBC YY!%•"'r, aY s t~ DATE ~j Lj O 555 N. Carancahua, Sul[e 1650 • Coryus ChdaN, Texa9 78478 Tel: (361J 857-2211 • Fax: (361) 857-7234 COMM. CHECK DATE .P ~~ ~ ~ ~ V i. i~+ 63 g .y4 i °~ ~ -. ~~ (d ~ ICJ rY.~n '1: .5 .-- GEVEI. 4h.IDINU /h'IJt./'. 5-~.~ MhX Z~ lLpl'~. ~.v i9aa- 171'R-6.[-TK~a/4-S• I r ~` 5 a ,1 ( .I.'j g -, ~~~ -,. ;; ~p~-~ u ,~ o i ~ ~'' _ 0!''~~ N'~ ~ I 8.39' ~ { , a• Qjltrsfil/C,GD4AE, Mwu n [,ELF-L ati I~,~uvG .... 4- ! s~ _a 14,-uA , M.}X Z~ ~ /.v ALL /7iRCC+fia+-•S. 11~ ~~ ~~t'3-'! 4' I~ L+~ Cc* i!'G. 51~ 1,_ R~TM ~..k ~~w 1 ~ I~ No~~ Gibs SGo+~ icu~~rJ e~Ge~•+`- ~~ o.v.~„y ~D~°'~Fc~l eF rrt~ ~,.I:fu..,,~r ~-.M ~/ a 2 'TnrnSlTi ~ to S~Ta.-cy Attachment 7 Exhibit C SHEET ~ of SHINER CLIEM/PPOJ. ~.~ ~~~,A ~1.~,.~~ PHOJ.NO. 'rt .~ ,i~ HEF PlJ ~~ MOSELEY gpg,l„ ~° 1~~ DATE / /y BY 555 N. Caran[ahua, SW[e 1650 • Corpus Christl, Texas 78478 COMM. CHECK ~~J,y DATE ~ ~ v~ Tel: (35t) 857-2211 • Fax: (361) 857-7234 ~-~~E• o F-~~ fc ~-r`r~..k- `({ Nb l n I ` r ~~ i ~ / .~ Cc!HC--t~'r 1:'e..l~ ( ~a~-fo~~Ir ~o~ -- - I ~ (%7eore. of tpe4e t'o 4' ~•4 - .. i ,, "° G-OIJ~a wrblt rJ - w^r_K1_ ~ ~ ntJ ~, _ _ ~ °~ s~-- ~ IV~ARGVBfeFr~f~. -sT~~^ ~n7ce ~ ~ T ~.r r•~.e.-r 11 ~a Md~ 1 ~ a~~ (.~.-~. ~_~~~srttl u. No 7E: GPasc- s~o'E tio'r ro F.><c.e~a Zl pNA~ne'y ~'!2-°Rw+ dF'Pt#~.."~tS;'~"MB>.•VL. Attachment 7 Exhibit C ~T~~ SHINER CLIENT, l iJ.~ MOSELEY suet.. 555 N. Carancahua, SuI[e 1650 • Corpus Chris[i, Texas 78978 COMM. Tel: (361) 857-2211 • Fax: (361) 857-7239 1 N 1~ ~1~ .~ ~~ o ~~ a ~~r~e ~~~`~ ~~ ~~~~ ~~~ G~- 6 ~~~~ ~~1+~O~Ou SNEEf PRQI. NO. / /33 ~ REF eY ~ 1( DATE / CHECK A Jrrr'm - DATE (~o~ ~`~ I ~.. __. _- Tire. i N?v f-. %r:.'l'.A1(a \A1/It_L! . tr- lD r--e-.! i.L -~~~ t _.__..._. _-_ __.__.._-..__ _ _~ _ _ 'L-~y~r.~..~ ~1~. ~If-,~.~ ~~:,~ T~~~ ~~,.:-~~.t 11...G~ Attachment 7 Exhibit C ~ CURVE ~- rr^^ v2 PROPOSED UNTIED SIDEWALK STA. 0+85 BEGIN CONSTRUCTION MATCH EXISTING PAVEMENT NORTHING = 17032567.29 FASTING = 2521558.91 -T.O:C.-36.47 ~~ h a ~ T O.C.-36.59 i ~ 4' p• -~- ~ ~~ ~ ~~ ° - -~ O ~ ~O I Q' N O J ~ O 3 0+50 0 5~ tY J N +. ~ ~~~ TOC G° ~~ s ~~' p --~~O--=EXIS NG ROW -- ~s c ,~ -- d- ~-T s sy C1 PI STATIC DELTA DEGREE TANGENT LENGTH RADIUS PC STATI PT STATI P 8 13 PROPOSED ROW T O 5' 16' c a~ ~ ~ . '--~~~- '~O t0 TO - _ _-- ~-{' e .. ~~J ~ '9R C STA 1 +50 t ~ 37.00 _~- 1+50 1+00 ~ STA i+oo 0 33' 36.84 ~.~ o 5' , } ; .CONS. SIDEWPIK o . ~ 1. ~v a .. ~~. ~ ~ -- -_ ---___~~~--- -- 10, --------~ ~~ ~-T.O.C. ~ 36.53 / ,,+~ }'~'L.~1 Attachment? Exhibit D Attachment 8: Summary of Additional Work related to alternative sidewalk drain: 1. Additional work: a. Additional design/ sketches of alternative sidewalk drain 2. Timeline for sidewalk ramps: a. June 2, 2008: HDR received email (Exhibit A) from Construction Services requesting to provide a sketch of an alternative sidewalk drain stating that the City did not want the Contractor to install the standard drain as detailed in the approved plans and specifications. b. June 2, 2008: HDR submitted sketches for an alternative sidewalk drain (Exhibit B). Attachment 8 Harris, Scott From: Kenneth Kaper [KennethK@cctexas.com] Sent: Monday, June 02, 2008 5:28 PM To: Harris, Scott Cc: Marty Schmitt Subject: RE: Garcia Arts Alternative Sidewalk Drain Sketch Scott - We need this ASAP - first thing in the morning - copy Marty as I have early meetings. Thanks, Ken »> "Harris, Scott" <Scott.Harris@hdrinc.com> 6/2/2008 3:12 PM »> From: Harris, Scott Sent: Monday, June 02, 2008 3:12 PM To: 'Kenneth Kaper' Subject: Garcia Arts Alternative Sidewalk Drain Sketch Ken, Attached is a sketch of an alternative sidewalk drain. I scratched out some dimensions and changed them to apply to the planned sidewalks. Please have the contractor submit cut sheets/vendor data on the steel grating. The sketch shows 3/8" thick grating but this is not critical for non-traffic sidewalks. Scott t Attachment 8 Exhibit A SHEET~oI Z `~ SHINER ~ ~ CLIENT/PflQI. G`' .A 1 S C PflQI. NO. i3~ ~ 3 EF .. , 1 L. ~ MOSELEY g~g~ / / L 17,E/ltAJ BV DATE b 2 ~~ 555 N. Carancahua, Sultc 1650 • Coryus Chdsli, Texas 78478 COMM. CHECK DATE 6 N ~ Tel: (361) 857-2211 • Fax: (361) 857-7234 • m ~_r__. _.-- N ~~ .~ V1 r> " y/0 G~l~Grc~n..~~ F}dT f~(P T, Z ~ • 1 iE 17 ~r~,r,.ihr.K /~ N.r.S. .,~_ ~ ~_ ~- 3g"GHF~Y-ERF..~ NdT~tP ~hW. Sv'FkG Zh"~E. (2) „ G$ ~ .lip l/F_ n ~~,Dr we-Ll~- ~? 1. j Attachment 8 Exhibit B SHEET Z 01~ LL~~ SHINER CLIENT/PROJ. ~. f 4 ~a= FFOJ. NO_ 3 (S AEF i l_!-~ MOSELEY SDe,I.. ~ ~ aY ~.n DATE ,h z o4f 555 N. CaraeCahua, Sulte 1650 • COfPuS Ch[Istl, Texas 76978 COMM. CHECK ~~. DATE 6 G O,Q vv Tel: (361) 857-2211 • Fax: (361) 857-7239 ~~ O Fy (,J _ ~V ~~ N / 6 ~G~R~ 7a ~~ GUT I l ~~ ,STi~.'~'L^7~ ~ . ~,~ Fu^>v --~ YoATtwiN 'I' v ~-I ~P eF ~ 12 0. o. b.~,r. e ,"~d . d~P+~+ mil!== _____-- v!~ ~ ~ _ pl :P;P ,~ / <`~, \ .. i / ~ FIC~,e 3~sre.~-r~fr~ A/T.S. $~~e~ 5 i EEL PLATE To Go N ~ ~ 6 ~sw.cv ~5PncED taQATm~ „v~~k'~eP Z~ ~+tLaV(~ Gub/TTGp.+~ihK n ( ~. _..- __.. __'-r -_...A 6 ~{t s" ~- ~(9R ~~/T~ /Oi.~ `T~~ A/.'r S . S~SX>1/nl 1~ p~G~ORtitla_G To vWtT~rl GoA/5 f'f~~/v~^ t~f~Ft~ 5. Attachment 8 Exhibit B City of COI'pUS CITY OF CORPUS CHRISTI CilriStl DISCLOSURE OF INTERESTS ~~~ City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with "N/A". FIRM NAME:- HDR-Shiner Moseley & Associates Inc STREET: 555 N. Carancahua. Suite 1650 CITY: Corous Christi ZIP: 78478-0010 FIRM is: 1. Corporation X 2. Partnership- 3. Sole Owner- 4. Association- s. Other DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 1. State the names of each employee of the City of Corpus Christi having an ownership interest constituting 3% or more of the ownership in the above named firm. Name Job Title and City Department (if known) N/A 2. State the names of each official of the City of Corpus Christi having an ownership interest constituting 3% or more of the ownership in the above named firm. Name Title N/A 3. State the names of each board member of the City of Corpus Christi having an ownership interest constituting 3% or more of the ownership in the above named firm. Name Board, Commission or Committee N/A 4. State the names of each employee or officer of a consultant for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an ownership interest constituting 3% or more of the ownership in the above named firm. Name Consultant N/A CERTIFICATE I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur. Certifying Person: Carl E. Crull. P.E. _ Title: Vice President Signature of Certifying Person: -~~+~1 %i~~'r' % Date: ~~wFf EXHIBIT "B" Page 1 of 2 DEFINITIONS a. Board Member. A member of any board, commission or committee appointed by the City Council of the City of Corpus Christi, Texas. b. Employee. Any person employed by the City of Corpus Christi, Texas, either on a full or part time basis, but not as an independent contractor. c. Firm. Any entity operated for economic gain, whether professional, industrial or commercial and whether established to produce or deal with a product or service, including but not limited to, entities operated, in the form of sole proprietorship, as self-employed person, partnership corporation, joint stock company, joint venture, receivership or trust and entities which, for purposes of taxation, are treated as non-profit organizations. d. Official. The Mayor, members of the City Council, City Manager Depu~City Manager, Assistant City Managers, Department and Division Heads and Municipal Court Judges of the Ci of Corpus Christi, Texas. e. Ownership Interest. Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate or holding entity. Constructively held refers to holding or control established through voting trusts, proxies or special terms of venture or partnership agreements. f. Consultant. Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation. EXHIBIT "B" Page 2 of 2