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Home My WebLink AboutC2020-054 - 1/30/2020 - NA CITY OF CORPUS CHRISTI AMENDMENT NO. 9 CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, Texas, a Texas home-rule municipal corporation ("City") and LJA Engineering, Inc. ("Consultant"), agree to the following amendments to the Contract for Professional Services for Rodd Field Road Expansion (Saratoga to Yorktown) BOND 2014 Proposition 2 (Project No. E15112): Original Contract June 11,2015 Administrative Approval $49,900.00 Amendment No. 1 January 12, 2016 Motion No. M2016-003 $1,128,307.78 Amendment No. 2 November 6, 2016 Administrative Approval $49,990.00 Amendment No. 3 March 9, 2017 Administrative Approval $18,750.00 Amendment No. 4 February 6, 2018 Administrative Approval $18,000.00 Amendment No. 5 May 30, 2018 Administrative Approval $39,373.18 Amendment No. 6 August 29, 2018 Administrative Approval $39,381.40 Amendment No. 7, October 12, 2018 Administrative Approval $49,961.32 Amendment No. 8 October 30, 2018 Administrative Approval $12,500.00 In the Original Contract, Exhibit "A", Section I. Scope of Services shall be amended as set forth in the attached Amendment No. 9, Exhibit"A". In the Original Contract,Section III. Fees shall be amended based on the modified scope of services in the attached Amendment No.9, Exhibit"A"for a fee not to exceed$29,022.44,for a total restated fee not to exceed$1,435,186.12. All other terms and conditions of the January 12, 2016 Contract for Professional Services between the City and Consultant, and of any amendments to that contract,which are not specifically addressed herein shall remain in full force and effect. CITY OF CORPUS CHRISTI LJA • ERING,INC. 0/20 20 Michael Rodriguez Date Jiff f•ym, P.E. Date Chief of Staff Vice President 5350 So. Staples St., Suite 425 Corpus Christi, TX 78411 APPROVED AS TO LEGAL FORM 361-991-8550 Office Aimee Alcorn-Reed jcoym@Ija.com " 2020.01.15 16:21:34-06'00' Assistant City Attorney Date Fund Name Fund Account Activity Amount Storm Water 2015 4530-043 550950 El 5112-01-4530-EXP $29,022.44 Total $29,022.44 SCANNED • 5350 South Staples Street.Suite 425,Corpus Christi,Texas 78411 LJA ENGINEERING t 361991.8550 LJA.com TBPE F-1386 TBPLS 10016600 November 4, 2019 AMENDMENT NO. 9 City of Corpus Christi Engineering Services Po Box 9277 Corpus Christi, Texas 78469-9277 Attn: J.H. Edmonds, P.E. Director of Engineering Services RE: Engineering Services Agreement Between City of Corpus Christi and LJA Engineering, Inc. Rodd Field Expansion — Project No. E15112 Contract Amendment No. 9 — Basic Services (Design Phase) & Additional Services LJA Project No. C007-15025 — Proposal 16-00149 C09 Dear Mr. Edmonds. I. SCOPE OF WORK We have prepared Contract Amendment No. 9 (CA9) to our Rodd Field Expansion NE Contract to cover requested additional efforts necessary to perform the following tasks: Basic Services (Design Phase: Condition Survey for Master Channel 31 Culverts) A. Perform a condition survey to identify any structural deficiencies that prohibit a reasonable service life with normal maintenance. A report with load ratings will be prepared. Conditions of the foundation, substructure and components of the superstructure will be evaluated. The following will be included in the condition survey report: 1. Settlement of the foundation (if any) 2. Spelling, cracking, or deterioration of the concrete and corrosion of the reinforcing steel in the substructure 3. Movement or rotation of the abutments due to approach slab or pavement movement 4. Note any damage or defects of the beams or girders and bearings 5. Note any unsound concrete, cracking, delaminations or efflorescence and depth and corrosion of the reinforcing steel in the top and bottom of the deck 6. Deterioration of the overlay due to defects or damage in the underlying concrete 7. Photographs of the following will be taken: a. Bridge ends b. Bridge elevations c. Bridge approaches d. Problem areas e. Views upstream and downstream, if applicable 8. A review and analysis of the extent of the deficiencies and the feasibility of repairs 9. Review of the hydraulic adequacy 10. Prepare recommendations for repair or replacement if applicable R:\BP'S-OPPORTUNITIES (ENGINEERINGp2019116-00149-009 - Rodd Field Expansion • Project No. E15112\16-00149-CO9 - Rodd Field Rd Expansion E15112.docx AMEND. NO. 9 EXHIBT "A" Page 1 of 4 J.H Edmonds, P.E. City of Corpus Christi November 4,2019 Additional Services (Drawings for Repair Methods, Construction Inspection and Monitoring) B. Prepare detailed drawings of repair methods and areas. This task and fee will only be authorized should the recommendations of the Condition Assessment deem them appropriate. C. Construction Inspection and Monitoring of Culvert Repairs. This task and time and material fee shall only be authorized and invoiced should Part B above be authorized. II. CONTRACT CONDITIONS LJA will perform the above-described work for the fees established below and shown on the attached manhour analysis. The intent is to complete Part A listed above and review the findings and recommendations with City Staff. Then either Part B will be authorized by the City based on the results or an additional contract amendment will be submitted for design of full replacement of the culverts if deemed necessary. Additionally, only if Part B is authorized will Part C be implemented. III. BASIS OF COMPENSATION LJA proposes to perform the above-described scope items of work (A & B) on a Lump Sum fee. Scope item C shall be invoiced on a Time and Materials basis. Should the findings of the report in Par A indicate that the culverts are not structurally sound and need to be replaced, LJA will not perform work associated with Parts B & C as they will not be needed. TASK FEE BASIC SERVICES (Design Phase) A. Inspect MC-31 and Prepare Condition Survey Report with (FF) $6,272.16 Sub-Total Basic Services $6,272.16 ADDITIONAL SERVICES B. Prepare Detailed Drawings of Repair Methods and Areas(FF) $2,750.28 C. Inspection and Monitoring of Culvert Repairs (T&M) $20,000.00 Sub-Total Additional Fees $22,750.28 TOTAL FEES AMENDMENT NO. 9 $29,022.44 IV. SCHEDULE OF WORK The inspection of the culverts will be contingent upon the de-watering of MC-31 by the current contractor working on the Rodd Field Road Improvements. We anticipate that performing the inspection and repair method details (Tasks A& B)will take no longer than 2-weeks after MC-31 has been de-watered. R:1BP'S-OPPORTUNITIES (ENGINEERING)12019\16.00149-009 - Rodd Field Expansion • Project No. E15112116-00149-009 - Redd Field Rd Expansion E15112.docx AMEND. NO. 9 EXHIBT "A" Page 2 of 4 J.H Edmonds, P.E. City of Corpus Christi November 4,2019 V. SCHEDULE OF PAYMENT Invoices shall be prepared, submitted and paid on a monthly basis in accordance with the Original Contract. Invoices will be based upon engineering efforts spent at the time of invoicing. Contract Amendment No. 9 documents are attached. We appreciate the opportunity to provide these engineering services to you. If you have any questions regarding this Contract Amendment, or need any additional information, please do not hesitate to contact me at 361.991.8550. Sincerely, LJA Engineering, Inc. J o , PE Date Vice President JCC/pjk Attachments RASPS-OPPORTUNITIES (ENGINEERING)\2019\16.00149-009 Rodd Reid Expansion - Project No. E15112\16-00149-009 - Rodd Field Rd Expansion E15112.docx AMEND. NO. 9 EXHIBT "A" Page 3 of 4 Rodd Field Road Expanstion from Saratoga to Yorktown Project No.E15112 BOND 2014,PROP 2 LJA Engineering Original Contract Amend.No.1 Amend.No.2 Amend.No.3 Amend.No.4 Amend.No.5 Amend.No.6 Amend.No.7 Amend.No.8 Amend.No.9 Total BASIC SERVICES 1 Preliminary Phase $49,900.00 $165,834.62 $39,990.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $255,724.62 2 Design Phase 0.00 577,401.51 0.00 18,750.00 0.00 39,373.18 30,728.06 30,901.35 12,500.00 6,272.16 715,926.26 3 Bid Phase 0.00 21,003.61 0 00 0.00 0.00 0 00 0.00 0.00 0.00 0.00 21,003.61 4 Construction Phase 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0 00 0.00 0.00 0.00 Subtotal Basic Services 49,900.00 764,239.74 39,990.00 18.750.00 0.00 39,373.18 30,728.06 30,901.35 12,500.00 6,272.16 992,654.49 ADDITIONAL SERVICES 1 Permitting-TDLR 0.00 3,296.10 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3,296.10 2 ROW Acquisition Survey 0.00 32,150.00 0 00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 32,150.00 ' . 3 Topo Survey&ROW Verification 0.00 100.000.00 0.00 0.00 0.00 0.00 8,653.34 0.00 0.00 0.00 108,653.34 4 Environmental Issues 0.00 0 00 0.00 0.00 0.00 0 00 0.00 0.00 0.00 0 00 0 00 5 SUE 0.00 74,725.00 0.00 0.00 0 00 0.00 0.00 0.00 0.00 0 00 74,725.00 6 Public Meetings 0.00 10,329.34 10,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20,329.34 7 Construction Phase Assistance 0.00 70,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 70,000.00 8 Prep of Record Drawings 0.00 11,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 11,000.00 9 Signal Design Mods at Airline Road 0.00 26,283.80 0.00 0 00 0.00 0.00 0.00 0.00 0.00 0.00 26,283.80 10 New Signal Design at Yorktown Blvd 0.00 26,283.80 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 26,283.80 11 Design Meetings&Project 0.00 10,000.00 0.00 0.00 18,000.00 0.00 0.00 559.97 0.00 0.00 28,559.97 Coordination 12 Value Engr Proposal Review 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 13 Traffic Signalization Design for 0.00 0.00 0.00 0.00 0.00 0.00 0.00 18,500.00 0.00 0.00 18,500.00 Brooke Road Intersection 14 Prepare Detailed Drawings of Repair 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2,750.28 2,750.28 Methods and Areas 15 Inspection and Monitoring of Culvert 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20,000.00 20,000.00 Repairs(T&M) Subtotal Additional Services 0.00 364,068.04 10,000.00 0.00 18,000.00 0.00 8,653.34 19,059.97 0.00 22,750.28 442,531.63 , TOTAL FEES $49,900.00 $1,128,307.78 $49,990.00 $18,750.00 $18,000.00 $39,373.18 $39,381.40 $49,961.32 $12,500.00 $29,022.44 $1,435,186.12 D 06/11/15 01/12/16 11/06/16 03/09/17 02/06/18 05/30/18 08/29/18 10/12/18 10/30/18 g Admin Approval M2016-003 Admin Approval Admin Approval Admin Approval Admin Approval Admin Approval Admin Approval Admin Approval Admin Approval 1xm co(13 I 0 � W . ? -1 Z o D . A : tO CONFIDENTIAL Rodd Field Road Expansion-Corpus Christi.TX City Project No.E15112 AMENDMENT NO.9(MC-31 Culvert Inspection) MANHOUR BREAKDOWN FOR SERVICES BY TASK Proj.Manager/Hr Staff Engineer/Hr CADD Tech It I Hr CADD Tech I/Hr Survey Tech I Hr Survey Crew/Day Administrative/Hr TASK DESCRIPTION 188.38 79.69 108.50 93.43 100.00 1,600.00 58.77 Expenses Task Total Hours I Total Hours 1 Total Hours' Total Hours I Total Hours l Total Days Total Hours 1 Total BASIC SERVICES A. Inspect MC-31 and Prepare Condition Survey Report(FF) I 8 I$1,507.04 1_ 16 I$ 1,275.04 1 30 $ 3,255.00 I I$ - 1 I$ - 1 5 - I 4 I$ 235.08 I I$ 5.272.'5 SUBTOTAL BASIC SERVICES $ 8,272.18 ADDITIONAL SERVICES 8. Prepare Detailed Drawings of Repair Methods and Areas(FF) 2 $ 376.76 8 $ 637.52 16 $ 1,738.00 $ - 6 - 1 f - $ $ 2 750 28 C. Construction Inspection and Monitoring of Culvert Repairs(T&M) $ - - f - S - $ - 200 f 20,000.00 !$ - _ $ - 5 20.000 00 SUBTOTAL ADDITIONAL SERVICES _$ 22,750.28 TOTAL BASIC SERVICES 8 ADDI7 ZONAL SERVICES I 10 $ 1,883 80 1 24 i$ 1,912.56 I 46 L$ 4.991.00' 0 ,$ - I I$20,000.00 I 0 - 1 1$ 235.08 I$ - _ 29,022.44 TOTAL AMENDMENT NO.9 $ 29,022.44 M 0) cQ 2 Z CD WCI . '..4 '..1z CD : 0 -e, W . , m RABP'S-OPPORTUNITIES(ENGINEERING)\201e116-00149-009-Rodd Field Expansion-Project No.E15112116-00119-009-Exhibit B-Manhour Breakdown Goosc CITY OF CORPUS CHRISTI o� .� �� DISCLOSURE OF INTEREST Ir RFQ No. 2667 PROFESSIONAL ENGINEERING SERVICES FOR 1852 VARIOUS PROJECTS Corpus Christi Code § 2-349, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with "NA". See next page for Filing Requirements, Certification and Definitions. COMPANY NAME: LJA Engineering, Inc. P. O. BOX: STREET ADDRESS: 5350 S. Staples, Suite 425 CITY: Corpus Christi STATE: Texas ZIP: 78411_ FIRM IS: 1. Corporation X 2.Partnership _ 3.Sole Owner ❑ 4, Association _ 5.Other DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 1. State the names of each "employee" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Job Title and City Department (if known) N/A 2. State the names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Title N/A 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Board, Commission or Committee N/A 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Consultant N/A FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof, you shall disclose that fact in a signed writing to the City official, employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349 (d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur. Certifying Person: Jeff Coym, PE, MASCE Title: Vice President Signature of Certifying Person: 7., .! Date: I/o/Zozo ('F , / DEFINITIONS a. "Board member." A member of any board, commission, or committee of the city, including the board of any corporation created by the city. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the city, whether under civil service or not, including part-time employees and employees of any corporation created by the city. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation, joint stock company, joint venture, receivership or trust, and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi, Texas. f. "Ownership Interest."Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies, or special terms of venture or partnership agreements. g. "Consultant." Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.