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HomeMy WebLinkAboutC2020-299 - 8/11/2020 - ApprovedCONTRACT FOR ELECTION SERVICES THE STATE OF TEXAS COUNTY OF NUECES Exhibit A Pursuant to Texas Election Code Section 31.092 this Contract for Election Services is made by and between Nueces County hereinafter referred to as "the County", and Kara Sands, County Election Officer of Nueces County, Texas and the City of Corpus Christi, hereinafter referred to as "the City," located entirely or partially inside the boundaries of Nueces County. NOW, THEREFORE, in consideration of the mutual covenants, agreements, and benefits to the parties, IT IS AGREED as follows: GENERAL PROVISIONS The City of Corpus Christi, enters into agreement with the County Election Officer of Nueces County to conduct its General Election on November 3, 2020, held for the purpose of electing individuals to serve on the City of Corpus Christi's City Council. The County Election Officer agrees to conduct turnkey joint election services for City of Corpus Christi and other political subdivisions located entirely or partially inside the boundaries of Nueces County, for the purpose of voting on candidates elected to serve in the political subdivisions' governing bodies and/or certain propositions. Nueces County owns an electronic voting system, the Hart InterCivic Verity Voting System (Version 2.X), which has been duly approved by the Texas Secretary of State pursuant to Texas Election Code Chapter 122 as amended and is compliant with the accessibility requirements for persons with disabilities set forth by Texas Election Code Section 61.012. The City hereby contracts to use the County's electronic voting system in tandem with the County's elections services, and to compensate the County for such use and to share in other expenses connected with joint elections in accordance with the applicable provisions of Chapters 31 and 271 of the Texas Election Code, as amended, The City has agreed to hold a "JOINT ELECTION" with Nueces County on November 3, 2020 in accordance with Texas Election Code Chapter 271.002. The City agrees to appoint the County Election Officer to serve as the City's Election Officer as authorized in Chapter 271.005 of the Texas Election Code. SCANNED The City has agreed to hold "JOINT EARLY VOTING" with Nueces County and shall appoint the County Election Officer to serve as the joint early voting clerk in accordance with Chapter 271.006 of the Texas Election Code. I. DUTIES AND SERVICES OF ELECTION OFFICER As the City's Election Officer and Early Voting Clerk, the County Election Officer shall coordinate, supervise, and handle all aspects of administering the Joint Election and Early Voting as provided in this agreement in compliance with all applicable state and federal laws, unless specifically stated otherwise in this agreement. The County Election Officer may employ other personnel necessary for the proper administration of the election, including such part-time helpas is necessarythe election, to ensure the time) deliveryof supplies and of duties prepare forearly y pp performance during early voting and on Election Day, and for the efficient tabulation of ballots at the Central Counting Station. II. DUTIES AND RESPONSIBILITES OF POLITICAL SUBDIVISION The City shall be responsible for the preparation and publication of all required election orders, notices, and any other pertinent documents required by the Texas Election Code. The City shall provide a list of candidates and/or propositions showing the order and the exact manner in which the candidate names and /or propositions are to appear on the official ballot in both English and Spanish. The City is responsible for proofing and attesting to the accuracy of all ballot language and format information programmed by the County. This includes any information programmed for use with the audio feature of the equipment. The City must provide approval by signature in person. III. VOTING The Hart InterCivic Verity direct recording equipment shall be employed at the joint election in accordance with the Texas Election Code and the Election shall be held at the polling places in the regularly prescribed precincts of the City of Corpus Christi. Early voting in person may take place at each of the temporary branch polling places. Voting by personal appearance shall be conducted exclusively on Nueces County's electronic voting system. The County Election Official will prepare the unofficial canvas reports that are necessary for compliance with Election Code Section 67.004 after all districts and precincts have been counted and will deliver a copy of these unofficial canvas reports to each political subdivision as soon as possible after all returns have been tabulated. Each participating political subdivision shall be responsible for the official canvas of its respective election(s). The County Election Official will prepare the electronic precinct -by -precinct results report for uploading to the Secretary of State as required by Section 67.017 of the Election Code. The County Election Official agrees to upload these reports for each political subdivision unless requested otherwise. IV. ELECTION EXPENSES AND ALLOCATION COSTS The City agrees to share the costs of administering the Joint Election and Early Voting. Allocation of costs, unless specifically stated otherwise, is mutually agreed to be shared according to a formula which is based on the number of registered voters within the County and participating Political Subdivisions. The County Election Official will submit a detailed bill to participating Political Subdivisions no later than 90 days after the Joint Election. V. RUNOFF ELECTION The City shall have the option of extending the terms of this agreement through its Runoff Election, if applicable. In the event of such Runoff Election, the terms of this agreement shall automatically extend unless the City notifies the County Election Officer in writing within three (3) business days of the original election. The parties agree that the Runoff Election, if necessary, will be held on December 15, 2020. Each participating political subdivision shall reserve the right to reduce the number of early voting locations and/or election day voting locations in a runoff election. VL RECOUNTS By approval and execution of this agreement, the presiding officer of the contracting political subdivision agrees that any recount shall take place at the Office of the County Clerk, and that the County Clerk shall serve as the Recount Supervisor. VIL RECORDS OF THE ELECTION The County Election Officer is hereby appointed General Custodian of the voted ballots and all records of the November 3, 2020 Joint Election as authorized by Section 271.020 of the Texas Election Code. Records of the election shall be retained and disposed of in accordance with the provisions of Texas Election Code Section 66.058. VIII. MISCELLANEOUS PROVISIONS It is understood that the County may hold a joint election with other political subdivisions and the County Election Officer may enter into contracts for elections services with other political subdivisions. The participating parties shall share a mutual ballot in those precincts where jurisdictions overlap. However, in no instance shall a voter be permitted to receive a ballot containing an office or proposition stating a measure on which the voter is ineligible to vote. This agreement shall be construed under and in accord with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Nueces County, Texas. In the event that one or more of the provisions contained in this Agreement shall, for any reason, be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof and this agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. All parties shall comply with all applicable laws, ordinances, and codes of the State of Texas, all local governments, and any other entities with local jurisdiction. The County Clerk shall file copies of this document with the Nueces County Judge and the Nueces County Auditor in accordance with Section 31.099 of the Texas Election Code. IN TESTIMONY WHEREOF, the parties hereto have executed this Agreement on this SCA day of bei' 2020, with the effective date being the date ofion by last signatory. NUECES COUNTY 1-3-,),0;20 Kara Sands Date Nueces County Clerk CITY OF CORPUS CHRISTI 9-34, Peter Zanoni Date City Manager ATTEST: REBECCA HUERTA CITY SECRETARY Abp,G't 4 at io r,;wm• , 70 0 f' ?1INCIi 1=0� City Afton -toy ^ � � Assistaznt City Atiorriey