HomeMy WebLinkAboutC2020-404 - 11/17/2020 - ApprovedSERVICE AGREEMENT NO. 1829
CITY OF CORPUS CHRISTI
AMENDMENT NO. 4 to the
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, Texas, hereinafter called “CITY,” and LJA ENGINEERING , hereinafter
called “CONSULTANT,” agree to the following amendment to the Contract for Professional Services
LAGUNA SHORES ROAD FROM CARIBBEAN DR TO HUSTLIN’ HORNET DR (Project No.
18024A) as authorized and administratively amended by:
Original Contract July 17, 2018 Administrative Approval $49,900.00
Amendment No. 1 August 21, 2018 Motion No. M2018-140 $702,125.00
Amendment No. 2 August 21, 2019 Administrative Approval $36,530.00
Amendment No. 3 July 31, 2020 Administrative Approval $22,530.00
IN THE ORIGINAL CONTRACT, EXHIBIT A, SCOPE OF SERVICES, shall be modified as shown in
the attached Exhibit A.
IN THE ORIGINAL CONTRACT, COMPENSATION shall be modified as shown in the attached Exhibit
A for an additional fee not to exceed $96,055.00 for a total revised fee not to exceed $907,140.00.
All other terms and conditions of the July 17, 2018 contract between the “CITY” and “CONSULTANT”
and of any amendments to that contract which are not specifically addressed herein shall remain in full
force and effect.
CITY OF CORPUS CHRISTI LJA ENGINEERING
________________________________ ___________________________
Michael Rodriguez Date Jeff Coym, P.E. Date
Chief of Staff Vice President
5350 So. Staples St., Ste. 425
Corpus Christi, TX 78411
361/991-8550 Office
jcoym@lja.com
APPROVED AS TO FORM
________________________________
Legal Department Date
_________________________________ ________________________AUTHORIZED
Rebecca Huerta Date
City Secretary BY COUNCIL________________________
___________________________________
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10/21/2020
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10/21/2020
11/17/2020
M2020-227
11/19/2020
11/19/2020
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AMD NO. 4
EXHIBIT ‘A’
Page 1 of 3
October 14, 2020
AMENDMENT NO. 4
City of Corpus Christi
Engineering Services
P.O. Box 9277
Corpus Christi, Texas 78469-9277
Attn: Mr. Jeff Edmonds, P.E.
Director of Engineering Services
RE: Engineering Services Agreement Between
City of Corpus Christi and LJA Engineering, Inc.
Laguna Shores Rd. (Hustlin’ Hornet to Caribbean Dr.) (Project No. 18024A)
Contract Amendment No. 4 – Laguna Shores Segment No. 2
LJA Proposal No. 18-02361-CO4/ LJA Project No. C007-18000
Dear Mr. Edmonds,
I. SCOPE OF WORK
We have prepared Contract Amendment No. 4 (CA4) to our Laguna Shores Rd (Hustlin’ Hornet to
Caribbean Dr.) A/E Contract to cover additionally requested efforts necessary to complete the
environmental permitting and increase the T&M not to exceed amount for construction phase services
for Laguna Shores Segment No. 2 as follows:
Basic Services (Construction Phase (T&M)
4. Construction Phase (T&M)
This amendment amount is proposed to increase the total Not to Exceed amount of the
Construction Phase Contract item necessary to see the project through completion.
Additional Services (1d. USACE Individual Permit and 1g. Mitigation Plan Development, T&M)
1d. USACE Individual Permit:
This phase experienced unforeseen overruns due to several modifications to the original scope
from both internal and external forces. Required internal changes were made to the permit
application from the H&H Studies performed on the four (4) drainage culvert crossings; several
revisions to the application occurred due to the inclusion of the crossings being widened, and
the need for dredging/filling and impacts to wetlands as a result of these findings. Several
changes were also required regarding the drainage easement and negotiations with the
current landowner upon discoveries of conflicting information regarding Gadwell (a non-
platted, non-paper “street”) and several City owned easements. These issues, and the
resolution of them, could not have been known at the time the project was originally scoped.
Externally, the USACE determined that the consultant would be responsible for providing and
coordinating the public notice regarding the project. The public notice is typically the
responsibility of the USACE, and this unique request incurred additional time. The City
provided a lengthy list of landowners in Flour Bluff, however the USACE determined that they
only wanted the immediately adjacent landowners. This required additional time to sort the
approximately 800 people from the City’s list down to 254 immediate landowners. In addition,
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Mr. Jeff Edmonds, P.E.
City of Corpus Christi
October 14, 2020
Page 2 of 3
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AMD NO. 4
EXHIBIT ‘A’
Page 2 of 3
the USACE required the consultant to print the labels and deliver them to the USACE. The
USACE has also indicated that due to public comments, another public meeting will need to
be prepared for and conducted. This is above and beyond normal application processing.
In addition, early comments from the USACE has indicated that during processing, it will
require additional field studies and analysis above and beyond a typical Individual Permit due
to the nature of the hydrologic restoration of the mitigation plans that is being proposed. TPWD
has also recently indicated that they will require similar additional field studies, and the USFWS
has indicated that they will require unanticipated consultation regarding potential impacts to
endangered species during processing. These field studies will be in lieu of 5 years of post-
construction monitoring, which is not currently proposed in the application. While there are
additional costs with these studies up front, there is substantial cost savings over the life of the
project by avoiding the 5 years of monitoring in the future. This will require the project manager
to perform an additional 50 hours of work, with CAD support of an additional 40 hours
$12,850.00 be added to the lump sum amount for this line item.
1g. Mitigation Plan Development (T&M):
The mitigation plan estimate could not have been known at the initiation of the project, as
mitigation plans are developed during a project. This mitigation plan has evolved as
anticipated, however there have been confounding issues along the way. The flooding of the
Oakdale neighborhood could not have been identified in the beginning. Coordination with the
FBISD was also unanticipated but needed to occur at the time. Additional coordination with
the agencies (TPWD and USFWS) due to hydrologic mitigation could
not have been foreseen in the beginning either. The discovery of additional easements, and
a plat that was filed with the County but did not include the easements regarding the mitigation
plan has also been a difficulty that has required additional time and effort.
The mitigation plan has also been revised several times due to additional impacts from the
H&H study, which identified the need to increase the size of the four (4) drainage channels. In
addition, the USACE has indicated that it will require additional information regarding the
hydrologic restoration mitigation during the processing and approval of the mitigation plan.
The TPWD also indicated that based on impacts to their portion of Redhead Pond that
additional coordination will be required during the agency coordination period. The current
proposed mitigation plan will also need to be coordinated with the adjacent landowner, which
will require additional meetings, negotiations, a re-plat, and filing these documents with the
City and County. We are estimating that an additional 80 hours for project management, 120
hours of Designer efforts, 200 hours of CAD support and 160 hours of Survey Tech, resulting
in $58,200.00 be added to the “not-to-exceed” amount for this line item and be invoiced on a
Time and Materials basis.
II. CONTRACT CONDITIONS
LJA will perform the above-described work for the fees established below and shown in the attached
manhour analysis. Any engineering efforts requested outside of the stated scope of work will require
another amendment to the contract and additional fees.
The scope of work in this Amendment does not include any mitigation plan monitoring efforts. Should
they be required as a condition of the final permit, LJA can provide additional fees for those services
if needed.
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Mr. Jeff Edmonds, P.E.
City of Corpus Christi
October 14, 2020
Page 3 of 3
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AMD NO. 4
EXHIBIT ‘A’
Page 3 of 3
III. BASIS OF COMPENSATION
LJA proposes to perform the above-described scope of work for a combination of Lump Sum fees and
Time and Materials basis. The total cumulative amount of this Amendment is $96,055.00 as shown
on the attached “Summary of Fees” and described herein.
TASK FEE
BASIC SERVICES
4. Construction Phase (T&M) $25,005.00
ADDITIONAL SERVICES
1d. USACE Individual Permit $12,850.00
1g. Mitigation Plan Development (T&M): $58,200.00
TOTAL LAGUNA SHORES SEGMENT NO. 2 AMENDMENT NO. 4 $96,055.00
IV. SCHEDULE OF PAYMENT
Invoices shall be prepared, submitted and paid on a monthly basis in accordance with the Original
Contract. Invoices will be based upon engineering efforts spent at the time of invoicing.
Contract Amendment No. 4 documents are attached. We appreciate the opportunity to provide these
engineering services to you. If you have any questions regarding this Contract Amendment, or need
any additional information, please do not hesitate to contact me at 361.991.8550.
Sincerely,
LJA Engineering, Inc.
10-14-2020
Jeffrey C. Coym, PE Date
Vice President
JCC/pjk
Attachment
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Laguna Shores Rd (Hustlin' Hornet Dr. to Caribbean Dr.)
(City Project No. 18024A)
Summary of Fees
Original
Contract
Large A/E
Contract Amd.
No. 1
Large A/E
Contract Amd.
No. 2
Large A/E
Contract Amd.
No. 3
Large A/E
Contract Amd.
No. 4
Total
1.Preliminary Phase (FF)$22,450.00 $45,550.00 $0.00 $0.00 $0.00 $68,000.00
2.Design Phase (FF)$228,550.00 $36,530.00 $22,530.00 $0.00 $287,610.00
3.Bid Phase (FF)$12,330.00 $0.00 $0.00 $0.00 $12,330.00
4.Construction Phase (T&M)$35,480.00 $0.00 $0.00 $25,005.00 $60,485.00
$22,450.00 $321,910.00 $36,530.00 $22,530.00 $25,005.00 $428,425.00
ADDITIONAL SERVICES FEES
1.Permitting (FF)
1a.Survey for Wetlands and LSLS for Segments 1, 2 and
3 $47,600.00 $0.00 $0.00 $0.00 $47,600.00
1b.Wetland Delineation $5,000.00 $17,400.00 $0.00 $0.00 $0.00 $22,400.00
1c.Drafting & Engineering $19,440.00 $0.00 $0.00 $0.00 $19,440.00
1d.USACE Individual Permit $22,500.00 $0.00 $0.00 $12,850.00 $35,350.00
1e.TCEQ Alternatives Analysis $9,600.00 $0.00 $0.00 $0.00 $9,600.00
1f.USFWS/TPWD Coordination $3,300.00 $0.00 $0.00 $0.00 $3,300.00
1g.Mitigation Plan Development (T&M)$100,000.00 $0.00 $0.00 $0.00 $100,000.00
1g.1 Mitigation Plan $0.00 $0.00 $0.00 $58,200.00 $58,200.00
1g.2 Endangeres Species Review $0.00 $0.00 $0.00 $0.00 $0.00
1g.3 Archaeological Issues Review $0.00 $0.00 $0.00 $0.00 $0.00
1h.Texas General Land Office (TGLO) Lease $3,600.00 $0.00 $0.00 $0.00 $3,600.00
1i.MPO Coordination $11,550.00 $0.00 $0.00 $0.00 $11,550.00
2.ROW Acquisition Survey TBD TBD TBD TBD TBD
3.Topographic Survey (FF)$22,450.00 $50,000.00 $0.00 $0.00 $0.00 $72,450.00
4.Environmental Issues TBD TBD TBD TBD TBD
5.H&H Analysis (FF)$28,130.00 $0.00 $0.00 $0.00 $28,130.00
6.Drainage Crossing Design (FF)TBD TBD TBD TBD TBD
7.Public Meetings (FF)$7,500.00 $0.00 $0.00 $0.00 $7,500.00
8.Traffic Control (FF)$39,335.00 $0.00 $0.00 $0.00 $39,335.00
9.Warranty Phase (FF)$2,760.00 $0.00 $0.00 $0.00 $2,760.00
10.Record Drawings (T&M)$17,500.00 $0.00 $0.00 $0.00 $17,500.00
11.
Coastal Management Plan Grant Coordination (New
Task) (If Authorized)$0.00 $0.00 $0.00 $0.00 $0.00
$27,450.00 $380,215.00 $0.00 $0.00 $71,050.00 $478,715.00
$49,900.00 $702,125.00 $36,530.00 $22,530.00 $96,055.00 $907,140.00
AMENDMENT NO. 4
ATTACHMENT 'A'
Page 1 of 1
BASIC SERVICES FEES
Subtotal Additional Serivces Fees
Subtotal Basic Services Fees
Total Fee
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Hours Total Hours Total Hours Total Hours Total Hours Total Days Total Hours Total
BASIC SERVICES
4. Construction Phase (T&M)-$ 58 12,180.00$ 49 10,290.00$ -$ -$ -$ 39 2,535.00$ 25,005.00$
SUBTOTAL BASIC SERVICES 25,005.00$
ADDITIONAL SERVICES
Additional Efforts to Prepare Individual Permit as Result of H&H Study Findings -$ 50 9,250.00$ -$ 40 3,600.00$ -$ -$ -$ 12,850.00$
1g. Mitigation Plan Development (T&M)
Additional Unforeseen Efforts Necessary to Finalize the Mitigation Plan -$ 80 14,800.00$ 120 15,000.00$ 200 18,000.00$ 160 10,400.00$ -$ -$ 58,200.00$
SUBTOTAL ADDITIONAL SERVICES -$ 188 36,230.00$ 169 25,290.00$ 240 21,600.00$ 160 10,400.00$ -$ 39 2,535.00$ 71,050.00$
$ 96,055.00
AMD NO. 4
ATTACHMENT 'B'
PAGE 1 OF 1
TOTAL CONTRACT AMENDMENT NO. 4 (ADDITIONAL SERVICES)
125.00
1d. USACE Individual Permit
90.00 155.00105.00
Laguna Shores Rd. (Hustlin' Hornet to Caribbean Dr.)
City Project No. 18024A
MANHOUR BREAKDOWN FOR SERVICES BY TASK
Vice President/Hr Sr. Proj. Mgr, PE/Hr
Task Total
Amendment No. 4
185.00
Designer III/Hr Clerical/HrSurvey Crew/Hr
210.00 ExpensesTASK DESCRIPTION
Survey Tech/HrCADD Draftsman/Hr
65.00
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CITY OF CORPUS CHRISTI DISCLOSURE OF INTEREST
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with “NA”. See reverse side for Filing Requirements, Certifications and definitions.
FIRM IS: 1. Corporation 2.Partnership 3.Sole Owner4.Association 5.Other____________________________________
DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 1.State the names of each “employee” of the City of Corpus Christi having an “ownershipinterest” constituting 3% or more of the ownership in the above named “firm.”
Name Job Title and City Department (if known)
2.State the names of each “official” of the City of Corpus Christi having an “ownership interest”constituting 3% or more of the ownership in the above named “firm.”
Name Title
3.State the names of each “board member” of the City of Corpus Christi having an “ownershipinterest” constituting 3% or more of the ownership in the above named “firm.”
Name Board, Commission or Committee
4.State the names of each employee or officer of a “consultant” for the City of Corpus Christiwho worked on any matter related to the subject of this contract and has an “ownershipinterest” constituting 3% or more of the ownership in the above named “firm.”
Name Consultant
COMPANY NAME:
P. O. BOX:
STREET ADDRESS:
CITY: STATE: ZIP:
LJA Engineering, Inc.
5350 S. Staples Street, Suite 425
Corpus Christi TX 78411
x
N/A
N/A
N/A
N/A
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FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof, you shall disclose that fact in a signed writing to the City official, employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349 (d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur.
Certifying Person (Type or Print) Title:
Signature of Certifying Person Date:
DEFINITIONS
a. “Board member.” A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi, Texas.
b. “Economic benefit”. An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
c. “Employee.” Any person employed by the City of Corpus Christi, Texas either on a full or
part-time basis, but not as an independent contractor.
d. “Firm.” Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self-employed
person, partnership, corporation, joint stock company, joint venture, receivership or trust, and
entities which for purposes of taxation are treated as non-profit organizations.
e. “Official.” The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi, Texas.
f. “Ownership Interest.” Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. “Constructively held” refers to holdings or control established through voting trusts,
proxies, or special terms of venture or partnership agreements.”
g. “Consultant.” Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.
Jeff Coym Vice President
June 23, 2020
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