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C2020-443 - 7/28/2020 - Approved
• 2020 EMERGENCY SOLUTIONS GRANTS PROGRAM (ESG) SUBRECIPIENT AGREEMENT BETWEEN THE CITY OF CORPUS CHRISTI AND THE SALVATION ARMY—Coastal Bend This agreement (hereinafter "AGREEMENT") is made and entered into on this the U Jr, day of ok\ , 2020, by and between the City of Corpus Christi, a Texas home-rule municipal corporation!("CITY"), acting through its City Manager or the City Manager's designee ("City Manager")", and The Salvation Army of the Coastal Bend, a Georgia corporation, hereinafter referred to as "SUBRECIPIENT." WITNESSETH: WHEREAS, SUBRECIPIENT desires to carry out eligible activities as described in the Statement of Work attached hereto as Exhibit A (the "Statement of Work"), and permitted by the Federal Register/Vol. 76, No. 233/Rules and Regulations pursuant to the U. S. Department of Housing and Urban Development Emergency Solutions Grants Program Entitlement Grant Regulations and covered in 24 CFR Parts 91 and 576. WHEREAS, the CITY proposes to contract with SUBRECIPIENT in order that the eligible activities described in Exhibit A (the "Statement of Work") can be carried out for the benefit of residents in the City's jurisdiction. NOW, THEREFORE, KNOW ALL MEN BY THESE PRESENTS that for and in consideration of the mutual covenants and agreements herein set forth and other good and valuable consideration the receipt of which is hereby acknowledged, the CITY and the SUBRECIPIENT do mutually agree as follows: SECTION I Rules and Regulations SUBRECIPIENT agrees to cooperate with the CITY in respect to the implementation of Emergency Solutions Grants Program ("ESG") activities CFDA No. 14.231 to be carried out by SUBRECIPIENT pursuant to 24 CFR Parts 91 and 576 and other requirements, regulations and decisions as may be made by the Department of Housing and Urban Development (HUD) or any other federal or state or entity that may legally exercise its jurisdiction over expenditures of ESG funds. FY20 ESG The Salvation Army Agreement SCANNED SECTION II Statement of Work SUBRECIPIENT agrees to perform services as outlined in Exhibit A: Statement of Work, of this AGREEMENT for and in consideration of ESG funding in the amount of$95,216.00, enumerated in Exhibit B-1 (the "Grant Budget") and Exhibit B-2 (the "Payment Schedule"). SUBRECIPIENT agrees to notify the CITY, in writing, prior to any changes in its Statement of Work, the Grant Budget, the Payment Schedule and the Schedule of Activity attached hereto as Exhibit C (the "Schedule of Activity"). SUBRECIPIENT shall obtain approval, in writing, from the CITY prior to commencing work on any changes made to the Statement of Work, the Grant Budget, the Payment Schedule and the Schedule of Activity. CITY shall not be liable for costs incurred or performances rendered by SUBRECIPIENT before commencement of this AGREEMENT or after termination of this AGREEMENT. SUBRECIPIENT agrees to follow the schedule outlined in the Schedule of Activity of this AGREEMENT, and shall notify the CITY, in writing, prior to any changes, delays or departures from the Schedule of Activity. If SUBRECIPIENT demonstrates that delays or departure from the Schedule of Activity is due to circumstances beyond its control, the CITY and SUBRECIPIENT may (but the City shall not be required) amend the Schedule of Activity. SECTION III Records and Reports SUBRECIPIENT agrees to establish and maintain records and reports as outlined in the Records and Reports attached hereto as Exhibit D (the "Records and Reports") and agrees to make the Records and Reports available to the CITY, HUD, and any other local, state or federal entity or authority that may exercise jurisdiction over ESG funds. SUBRECIPIENT shall maintain records as per 24 CFR 576.500. SUBRECIPIENT shall retain all program records for a period of five (5) years from final ESG payment. SUBRECIPIENT must develop and implement written procedures to ensure: (i) All records containing personal identifying information (as defined in HUD's standards for participation, data collection, and reporting in a local HMIS) of any individual or family who applies for and/or receives ESG Assistance will be kept secure and confidential; (ii) The address or location of any domestic violence, dating violence, or stalking shelter project assisted under the ESG will not be made public, except with written authorization of the person responsible for the operation of the shelter; and (iii) The address or location of any housing of a program participant will not be made public, except as provided under a pre-existing privacy policy of the SUBRECIPIENT and consistent with state and local laws regarding privacy and obligations of confidentiality. The confidentiality procedures of the SUBRECIPIENT must be in writing and must be maintained in accordance with this section. FY20 ESG The Salvation Army Agreement SECTION IV Training and Monitoring Visits SUBRECIPIENT shall attend an orientation prior to the award of funds. SUPRECIPIENT shall attend any training as required by the CITY. SUBRECIPIENT agrees that the CITY shall conduct on-site monitoring visits at least annually to assure compliance with applicable Federal requirements and that performance goals are being achieved, if applicable, as per 2 CFR 200.328 (a). After each monitoring visit, the CITY shall provide SUBRECIPIENT with a written report of the monitor's findings. If the monitoring reports note deficiencies in SUBRECIPIENT'S performance under the terms of this AGREEMENT, the monitoring report shall include requirements for the timely correction of such deficiencies by no later than thirty (30) days of the date of the report by SUBRECIPIENT. Failure by SUBRECIPIENT to take action specified in the monitoring report may be cause for suspension or termination of this AGREEMENT, as provided in Section XII of this AGREEMENT. In addition, SUBRECIPIENT shall give HUD, Inspectors General, the Comptroller General of the United States, the CITY, and any of their duly authorized representatives, unobstructed and full access to and the right to examine all books, accounts, records, reports, files, and other papers, things, or property belonging to or in use by SUBRECIPIENT pertaining to this AGREEMENT. SECTION V Payment Requests and Program Income SUBRECIPIENT agrees to follow administrative directions from the CITY regarding documenting and processing payment requests as defined in the Requests for Payments attached hereto as Exhibit E (the "Requests for Payments") of this AGREEMENT. SUBRECIPIENT shall submit final reimbursement request to the CITY within 30 days (by September 1, 2021) of the AGREEMENT termination date. SUBRECIPIENT and CITY agree that if applicable, program income generated from the use of ESG funds shall be retained by the SUBRECIPIENT. If the activity is partially assisted with ESG funds, the SUBRECIPIENT agrees to pro-rate the gross income to reflect the percent of ESG funds assisted in the activity. SUBRECIPIENT is to provide to the CITY by the third Wednesday of each month an accounting of program income outlined in the Records and Reports. The CITY is then required to report all ESG program income earned, retained, and expended. FY20 ESG The Salvation Army Agreement SUBRECIPIENT shall be allowed to use program income for the same or similar eligible activities that generated the program income. Failure of the SUBRECIPIENT to report program income as required shall cause the CITY to require all program income to be recovered by the CITY. SUBRECIPIENT and the CITY agree that all unused ESG funds at the end or termination of this AGREEMENT will be reallocated or reprogrammed by the CITY. Refer to Exhibit E for more detail. SECTION VI Matching Funds SUBRECIPIENT must match 100%the funds provided by the CITY with an equal amount of funds from other appropriate resources in this AGREEMENT as set forth in 24 CFR §576.201. Eligibility of matching fund sources shall be subject to review and approval by the CITY. In the event the CITY determines that the SUBRECIPIENT'S match funds are not in compliance with HUD regulations, policies, or directives, the CITY may, in its sole discretion, reduce the total funding amount set forth in an amount proportionate to the ineligible match funds. The requirements for matching ESG funds are described in section 576.201 of the ESG Interim Rule, and the requirements for documenting matching contributions are described in section 24 CFR 576.500(o). SECTION VII Lead Based Paint Lead Based Paint regulations require that all owners, perspective owners, and tenants of properties constructed prior to 1978 be properly noticed that such properties may contain lead-based paint. Such notification shall point out the hazards of lead-based paint and explain the symptoms, treatment, and precautions that should be taken when dealing with lead-based paint poisoning. Lead-based Paint Remediation and Disclosure. The SUBRECIPIENT must comply with the Lead- Based Paint Poisoning Prevention Act (42 U.S.0 4821-4826), the Residential Lead-Based Paint Hazard Reduction Act of 1992 (42 U.S.C. 4851-4856), and implementing regulations found at 24 CFR Part 35, subparts A, B, H, J, K, M and R with regard to all shelters assisted under ESG program and all housing occupied by program participants. SUBRECIPIENT may not use ESG funds to help a program participant remain or move into housing that does not meet the minimum habitability standards provided in 24 CFR §576.403 (b), (c), (1-10). SUBRECIPIENT must complete a Lead-Based Paint visual assessment on all units being assisted with ESG funds by state certified lead-based paint health inspectors and must maintain in the client's file documentation that said inspection passed and met all requirements as referenced above. FY20 ESG The Salvation Army Agreement SECTION VIII Religious Activities SUBRECIPIENT and the CITY both agree that none of the funds expended or activities undertaken shall be used in support of any sectarian or religious activity or religious holiday, nor shall any building or structure funded under this AGREEMENT be used for sectarian or religious activities. If an entity conducts these activities, the activities must be offered separately, in time or location, from the programs or services funded under ESG, and participation must be voluntary for program participants as described in 24 CFR 576.406. SECTION IX Other Program Requirements SUBRECIPIENT agrees to comply with "Other Federal Requirements" as listed in 24 CFR 576.407 except for those environmental review requirements listed as 24 CFR part 50 and initiation of review process under the provisions of 24 CFR part 58. In general, the revisions to the section on "Other Federal Requirements" clarify the degree to which certain requirements are applicable, remove certain requirements that are redundant or moved elsewhere in the rule for improved organizational purposes, and change certain requirements to correspond with changes in the McKinney-Vento Act or other changes made by this interim rule. (Please see Exhibit F attached hereto and incorporated herein for all purposes). SECTION X Uniform Administrative Requirements SUBRECIPIENT must comply with the requirements and standards implemented in 2 CFR Part 200, "Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards" and any subsequent amendments thereto. (Please see Exhibit G attached hereto and incorporated herein for all purposes as guidance). Audits shall be conducted annually. SUBRECIPIENT shall comply with the provisions in 2 CFR Part 200 or the related ESG provisions, as specified in the Other Federal Requirements attached hereto as stated in Exhibit F (the "Other Federal Requirements") and any subsequent amendments thereto. SECTION XI Audit Requirements SUBRECIPIENT agrees to comply with the applicable requirements and standards as set forth in 2 CFR Part 200, Subpart F, Audit Requirements, and any subsequent amendments thereto. (Please see Exhibit G attached hereto and incorporated herein for all purposes as guidance). FY20 ESG The Salvation Army Agreement If SUBRECIPIENT expends less than Seven Hundred Fifty Thousand Dollars ($750,000.00) a year in federal awards, then they are exempt from the audit requirements implemented in 2 CFR part 200 for that year except as noted in 2 CFR §200.503; however, records must be available for review or audit by appropriate officials of HUD, the CITY and the General Accountability Office. However, if SUBRECIPIENT expends Seven Hundred Fifty Thousand Dollars ($750,000.00) or more in federal funds, SUBRECIPIENT must, within nine (9) months from the end of its fiscal year, supply the CITY with an audit of revenues and expenditures conducted by a certified public accountant. Grant funds may be forfeited if the SUBRECIPIENT fails to submit an audit within the allotted time. SUBRECIPIENT agrees to furnish the CITY with a current Financial Management Letter (financial statements) within six (6) months from the end of its fiscal year covering the period of this AGREEMENT that includes detailed receipts and disbursement of payments to SUBRECIPIENT hereunder. Grant funds may be forfeited if the SUBRECIPIENT fails to submit a Financial Management Letter. SUBRECIPIENT is required to submit a 990 Tax Return (Return of Organization Exempt from Income Tax) for the most recent fiscal year within six (6) months if submitting a Financial Management Letter or within nine (9) months if submitting a Financial Audit. If the SUBRECIPIENT is not classified as exempt, the SUBRECIPIENT will not be awarded grant funds. SUBRECIPIENT is required to submit 941 Employer's QUARTERLY Federal Tax Return reports. If applicable, SUBRECIPIENT agrees to cooperate with the CITY relating to any inquiries regarding the Financial Audit or Financial Management Letter and SUBRECIPIENT acknowledges that a Financial Audit or Financial Management Letter shall be provided to the CITY at the expense of the SUBRECIPIENT. Financial Audit or Financial Management Letter shall be available to the CITY staff, and any and all applicable federal agencies, and be of unrestricted access, in accordance with 2 CFR 200.331 and 2 CFR 200.336. SECTION XII Suspension and Termination Termination for Cause. SUBRECIPIENT understands that this AGREEMENT may be terminated, in accordance with 2 CFR 200.339, if the SUBRECIPIENT materially fails to comply with the provisions of this AGREEMENT or the provisions so listed in the Statement of Work attached hereto as Exhibit A (the "Statement of Work"), the Grant Budget attached hereto as Exhibit B-1 (the "Grant Budget), the Payment Schedule attached hereto as Exhibit B-2 (the "Payment Schedule), the Schedule of Activity attached hereto as Exhibit C (the "Schedule of Activity"), the Records & Reports attached hereto as Exhibit D (the "Records & Reports"), the Request for Payments attached hereto as Exhibit E (the "Request for Payments"), Other Applicable Provisions attached hereto as Exhibit F (the "Other Federal Requirements"), and 2 CFR part 200. Further, SUBRECIPIENT understands that all remedies FY20 ESG The Salvation Army Agreement for non-compliance pursuant to 2 CFR 200.338 may be utilized if the requirements of this AGREEMENT are not followed. Termination for Convenience. The CITY may terminate this Agreement in whole or in part for Convenience upon ten (10) days written notice to SUBRECIPIENT. The termination for convenience shall be effective upon SUBRECIPIENT'S receipt of the Notice of Termination for Convenience. SUBRECIPIENT agrees to follow all the requirements under 24 CFR 576.402 when terminating assistance on a program participant. If a program participant violates program requirements, the recipient or SUBRECIPIENT may terminate the assistance in accordance with a formal process established by the recipient or SUBRECIPIENT that recognizes the rights of the individuals affected. SUBRECIPIENT must document the determination of ineligibility for each individual or family determined ineligible as required in 24 CFR 576.500. The record must include documentation of the reason for that determination. It is expressly agreed that this AGREEMENT may not be amended except upon the joint action of both the CITY and SUBRECIPIENT. SECTION XIII Assets SUBRECIPIENT shall not purchase any asset unless so permitted by the CITY and such procurement shall be done in the form and manner so prescribed by the CITY. Any asset acquired or improved in part or in whole with ESG funds must be used in an activity that meets one of the national objectives listed in 24 CFR Part 91 and 576. The disposition of any asset improved or acquired in part or in whole with ESG funds by the SUBRECIPIENT must be done with prior written approval of the CITY and the CITY shall be reimbursed for the asset, if sold, in the full amount of the disposed value of the asset. The CITY may, at its option, request that such asset be transferred to the CITY if the asset is no longer being used to meet one of the national objectives or in any case where the SUBRECIPIENT no longer provides services shown on the Statement of Work. SECTION XIV Use of Emergency Shelter SUBRECIPIENT agrees to operate and maintain an emergency shelter for a period of three (3) or ten (10) years depending on the type of renovation and value of the building as required in §576.102. Renovation other than major rehabilitation or conversion, in all other cases where ESG funds were used for renovation, the minimum period of use is three (3) years. FY20 ESG The Salvation Army Agreement If SUBRECIPIENT uses ESG funds for operation and maintenance costs, SUBRECIPIENT hereby agrees to maintain the shelter for the homeless for the period for which assistance is being provided for the same targeted population. For the purposes of this AGREEMENT, such time period shall be from the date the AGREEMENT is executed to its expiration, as identified in Section XXI. SECTION XV INDEMNITY CLAUSE& INSURANCE PROVISIONS A) SUBRECIPIENT covenants and agrees that it will indemnify and hold the City, it's elected officials, officers, agents and employees harmless from and against all claims, demands, actions, damages, losses, costs, liabilities, expenses, and judgments recovered from or asserted against the City, it's elected officials, officers, agents and employees on account of injury or damage to persons or property(including, without limitation on the foregoing, workers'compensation, death, and premises defects) to the extent any such injury or damage may be incident to, arise out of, or be caused, either proximately or remotely, wholly or in part, by an act or omission, negligence, or misconduct on the part of the City, its officers, employees, or agents("Indemnitees"), acting pursuant to this AGREEMENT and with or without the express or implied invitation or permission of the SUBRECIPIENT, or on the part of the SUBRECIPIENT or any of its agents, servants, employees, contractors, patrons, guests, licensees, or invitees entering upon the facilities being used pursuant to this Agreement and with or without the express or implied invitation or permission of the SUBRECIPIENT, or when any such injury or damage is the result, proximate or remote, wholly or in part, of the violation by Indemnitees, the SUBRECIPIENT or any of its agents, servants, employees, contractors, patrons, guests, licensees, or invitees of any law, ordinance, or governmental order of any kind, or when any such injury or damage may in any other way arise from or out of the use or occupancy of the facilities by Indemnitees, the SUBRECIPIENT or any of its agents, servants, employees, contractors, patrons, guests, licensees, or invitees, including, but not limited to, the failure of the SUBRECIPIENT to maintain the Facilities. (B) These terms of indemnification are effective upon the date of execution of this AGREEMENT and whether such injury or damage may result from the contributory negligence or concurrent negligence of Indemnitees, but not if such injury or damage may result from the sole negligence or willful misconduct of Indemnitees. (C) The SUBRECIPIENT covenants and agrees that, in case the City is made a party to any litigation against the SUBRECIPIENT or in any litigation commenced by any party other than the SUBRECIPIENT relating to this AGREEMENT, the SUBRECIPIENT shall, upon receipt of reasonable notice regarding commencement of litigation and at its own expense, investigate all claims and demands, attend to their settlement or other disposition, defend the City in all actions based thereon with legal counsel satisfactory to the City Attorney, and pay all charges of attorneys and all other costs and expenses of any kind whatsoever arising from any said claims, demands, actions, damages, losses, costs, liabilities, expenses, or judgments. (D) The indemnification provisions of this section survive the termination or expiration of this AGREEMENT. FY20 ESG The Salvation Army Agreement (E) SUBRECIPIENT shall have in force, throughout the term of this AGREEMENT, insurance that complies with the standards in Exhibit H, a copy of which is attached to this AGREEMENT and incorporated in this AGREEMENT by reference. A certificate evidencing the SUBRECIPIENT'S provision of insurance must be provided to the City's Risk Manager("Risk Manager") and the CITY at least ten (10) days prior to any expenditures of ESG funds by the SUBRECIPIENT. Failure to maintain any of the types and limits of the insurance required by Exhibit H is cause for the City Manager to terminate this AGREEMENT and cancel any and all reimbursements of ESG funds to the SUBRECIPIENT. (F) SUBRECIPIENT shall require its insurance companies, written policies, and certificates of insurance to provide that the City must be given thirty (30) days advance notice by the insurer prior to cancellation, nonrenewal, or material change of the insurance policies required by Exhibit H. (G) CITY'S Risk Manager retains the right to re-evaluate the insurance requirements during the term of this AGREEMENT and adjust the types and limits of such insurance upon thirty(30)days written notice to SUBRECIPIENT. Insurance types and limits may not be adjusted more frequently than once a year. SECTION XVI Procurement SUBRECIPIENT agrees to follow the statues and rules governing the CITY in the procurement of services, supplies or non-real property in relation to CITY-funded projects. The legal standards that will apply include the procurement standards of the City of Corpus Christi, which includes procurement standards established by 2 CFR part 200. SUBRECIPIENT must comply with ESG applicable requirements covered in this AGREEMENT. Procurement by the SUBRECIPIENT must follow a written code of conduct and establish procurement procedures that provide an open and free competition in accordance with 2 CFR part 200. SUBRECIPIENT shall comply with current ESG policy and 2 CFR part 200, concerning the purchase of equipment and shall maintain inventory records of all non-expended personnel property as defined by such policy as may be procured with funds provided herein. SECTION XVII Conflict of Interest SUBRECIPIENT covenants that members of its organization or staff members who exercise influence on the decision-making process will not have any interest, direct or indirect, with any person, corporation, company or association that is hired to carry out any of the activities so listed in the Statement of Work (Exhibit A), 24 CFR Part 576.404, and 2 CFR part 200. SUBRECIPIENT agrees that no person who is an elected official, officer, director, employee, consultant, or agent of the SUBRECIPIENT's organization or the CITY's organization shall gain any interest in any corporation, company, or association that is hired to carry out any of the activities so listed in Statement of Work during their tenure or for a period of one year thereafter. FY20 ESG The Salvation Army Agreement SUBRECIPIENT agrees to comply with Chapter 176 of the Texas Local Government Code and file Form CIQ with the City Secretary's Office, if required. For more information and to determine if you need to file a Form CIQ please review the information on the City Secretary's website at http://www.cctexas.com/departments/city-secretary/conflict-disclosure/. SUBRECIPIENT is responsible for repayment of funds associated with any conflict of interest that may occur either knowingly or unknowingly. No CITY employee, elected official, consultant and/or agent shall solicit nor accept gratuities, favors, or anything of monetary value from any person, corporation, company, or association that has been hired or expects to be hired to perform any of the activities so described in the Statement of Work. In compliance with Section 2-349 of the City's Code of Ordinances, the SUBRECIPIENT shall complete the City's Disclosure of Interests form, which is attached to this AGREEMENT as Exhibit I, the contents of which, as a completed form, are incorporated in this document by reference as if fully set out in this AGREEMENT. SECTION XVIII Legal Action and Venue SUBRECIPIENT agrees to notify the CITY when a problem arises that may lead to legal action or claim against the SUBRECIPIENT. The SUBRECIPIENT agrees to furnish to the CITY any and all information with respect to such action or claim. The SUBRECIPIENT agrees not to take any action with respect to any legal action or claim sought against the SUBRECIPIENT without the advice and written consent of the CITY. Venue and jurisdiction of any suit, right or cause of action arising under or in connection with this AGREEMENT shall lie exclusively in Corpus Christi, Nueces County, Texas, where this AGREEMENT was entered into and must be performed. SECTION XIX Miscellaneous Provisions Conflict with Applicable Law. Nothing in this AGREEMENT shall be construed so as to require the commission of any act contrary to law, and whenever there is any conflict between any provision of this AGREEMENT and any present or future law, ordinance or administrative, executive or judicial regulation, order or decree, or amendment thereof, contrary to which the parties have no legal right to contract, the latter shall prevail, but in such event the affected provision or provisions of this AGREEMENT shall be modified only to the extent necessary to bring them within the legal requirements and only during the time such conflict exists. Validity. If, for any reason, any section, paragraph, subdivision, clause, phrase, word, or provision of this AGREEMENT is held invalid or unconstitutional by final judgment of a court of FY20 ESG The Salvation Army Agreement competent jurisdiction, it shall not affect any other section, paragraph, subdivision, clause, phrase, word, or provision of this AGREEMENT, for it is the definite intent of the parties to this AGREEMENT that every section, paragraph, subdivision, clause, phrase, word, and provision of this AGREEMENT be given full force and effect for its purpose. No Waiver. No waiver by CITY of any breach of any provision of this AGREEMENT shall be deemed to be a waiver of any preceding or succeeding breach of the same or any other provision hereof. Entire Agreement. This AGREEMENT contains the entire contract between the parties hereto, and each party acknowledges that neither has made (either directly or through any agent or representative) any representations or agreements in connection with this AGREEMENT not specifically set forth herein. This AGREEMENT may be modified or amended only by agreement in writing executed by CITY and SUBRECIPIENT, and not otherwise. Texas Law to Apply. THIS AGREEMENT SHALL BE CONSTRUED UNDER AND IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS, AND ALL OBLIGATIONS OF THE PARTIES CREATED HEREUNDER ARE PERFORMABLE IN NUECES COUNTY, TEXAS. THIE PARTIES HEREBY CONSENT TO PERSONAL JURISDICTION IN NUECES COUNTY, TEXAS. Notice. Except as may be otherwise specifically provided in this AGREEMENT, all notices, demands, requests or communications required or permitted hereunder shall be in writing and shall either be (i) personally delivered against a written receipt, or (ii) sent by electronic mail, or (iii) sent by registered or certified mail, return receipt requested, postage prepaid and addressed to the parties at the addresses set forth below, or (iv) sent by facsimile or at such other addresses as may have been theretofore specified by written notice delivered in accordance herewith: If to CITY: If to SUBRECIPIENT: City of Corpus Christi The Salvation Army of the Coastal Bend Attn: Director Housing and Attn: Capt. Patrick Gesner, Community Development Commanding Officer 1201 Leopard Street, 2"d Floor 521 Josephine St Corpus Christi,Texas 78401 Corpus Christi,TX 78401 Phone: (361) 826-3010 Phone: (361) 884-9497 Fax: (361) 826-3005 Fax: (361) 884-7522 Email: rudyb@cctexas.com Email: patrick.gesner@uss.salvationarmy.org Each notice, demand, request or communication which shall be delivered or mailed in the manner described above shall be deemed sufficiently given for all purposes at such time as it is personally delivered to the addressee or, if mailed, at such time as it is deposited in the Unites States mail. FY20 ESG The Salvation Army Agreement Certificate of Interested Parties. SUBRECIPIENT agrees to comply with Texas Government Code section 2252.908 and complete Form 1295 Certificate of Interested Parties as part of this AGREEMENT. Form 1295 must be electronically filed with the Texas Ethics Commission at https://www.ethics.state.tx.us/filinginfo/1295/. The form must then be printed, signed, notarized and filed with the City. For more information, please review the Texas Ethics Commission Rules at https://www.ethics.state.tx.us/filinginfo/1295/. (Your web browser must be at a minimum browser level: Chrome 4, Firefox 15, Internet Explorer 9, Opera 12.1, or Safari 4.) Copies of Rules and Regulations. Copies of some of the rules and regulations referenced in this AGREEMENT have been provided to the SUBRECIPIENT as evidenced by the SUBRECIPIENT'S ESG Compliance Affidavit, which is attached to this AGREEMENT as Exhibit 1 and is incorporated into this AGREEMENT by reference. Any failure by the CITY to supply the SUBRECIPIENT with any other applicable laws, regulations, ordinances, rules, or policies not stated in Exhibit J does not waive the SUBRECIPIENT'S compliance there-with as required by law. Additional Documents. The parties hereto covenant and agree that they will execute such other and further instruments and documents as are or may become necessary or convenient to effectuate and carry out the terms of this AGREEMENT. Successors. This AGREEMENT shall be binding upon and inure to the benefit of the parties hereto and their respective heirs, executors, administrators, legal representatives, successors, and assigns where permitted by this AGREEMENT. Assignment. This AGREEMENT shall not be assignable by SUBRECIPIENT. The CITY may assign this AGREEMENT without the consent of SUBRECIPIENT. Headings. The headings and captions contained in this AGREEMENT are solely for convenient reference and shall not be deemed to affect the meaning or interpretation of any provision or paragraph hereof. Gender and Number. All pronouns used in this AGREEMENT shall include the other gender, whether used in the masculine, feminine or neuter gender, and the singular shall include the plural whenever and as often as may be appropriate. Authority to Execute. The execution and performance of this AGREEMENT by the CITY and SUBRECIPIENT have been duly authorized by all necessary laws, resolutions or corporate action, and this AGREEMENT constitutes the valid and enforceable obligations of the CITY and SUBRECIPIENT in accordance with its terms. SECTION XX Participation in HMIS and Coordinated Access System FY20 ESG The Salvation Army Agreement SUBRECIPIENT agrees that projects receiving funding under Emergency Solutions Grants ("ESG") program will participate in the Homeless Management Information System (HMIS). Section 416 (f) of the McKinney-Vento Act and HEARTH Act (24 CFR Part 580) requires that projects receiving funding under Emergency Solutions Grant (ESG) program participate in HMIS pursuant to 24 CFR 576.107. SUBRECIPIENT must ensure that data on all persons served and all activities assisted under ESG are entered into the applicable community-wide HMIS in the area in which those persons and activities are located, or a comparable database, in accordance with HUD's standards on participation, data collection, and reporting under a local HMIS. If SUBRECIPIENT is a victim service provider or a legal services provider, it may use a comparable database that collects client-level data over time (i.e., longitudinal data) and generates unduplicated aggregate reports based on the data. Information entered into a comparable database must not be entered directly into or provide to an HMIS. SUBRECIPIENT must report all client statistical data using the Sage HMIS Reporting Repository for CAPER submission. SUBRECIPIENT MUST ensure that all client data is entered into Sage and produce the statistical information required by HUD on program participants served with ESG funds. SUBRECIPIENT will provide City their final statistical report no later than October 15,2021. SUBRECIPIENT shall work with the Continuum of Care to ensure the screening, assessment and referral of program participants are consistent with the written standards required by the CITY. A victim service provider may choose not to use the Continuum of Care's centralized or coordinated assessment system as set forth in 24 CFR §576.400(d). SUBRECIPIENT shall coordinate and integrate, to the maximum extent practicable, ESG-funded activities with other programs targeted to homeless people in the area covered by the Continuum of Care or area over which the services are coordinated to provide a strategic, community-wide system to prevent and end homelessness for the area as set forth at 24 CFR §576.400(b). System and Program Coordination with Mainstream Resources. The SUBRECIPIENT must coordinate and integrate, to the maximum extent practicable, ESG-funded activities with mainstream housing, health, social services, employment, education, and youth programs for which families and individuals at risk of homelessness and homeless individuals and families may be eligible as set forth in 24 CFR §576.400(c). Participation of Homeless Persons in Policy-Making and Operations,The SUBRECIPIENT understands they are required by federal rule to provide for the participation of at least one homeless or formerly homeless person(s) in a policy-making function within the organization as required in 24 CFR §576.405. This might include, for example, involvement of a homeless or formerly homeless person on the Board of Directors or similar City that considers and sets policy or makes decisions for the recipient agency. FY20 ESG The Salvation Army Agreement If SUBRECIPIENT is unable to meet requirement, it must instead develop and implement a plan to consult with homeless or formerly homeless individuals in considering and making policies and decisions regarding any facilities, services, or other assistance that receive funding under Emergency Solutions Grant (ESG). The plan must be included in the annual action plan required under 24 CFR 91.220. SUBRECIPIENT also agrees that to the maximum extent practicable, they will involve, through employment,volunteer services, or otherwise, homeless individuals and families in constructing, renovating, maintaining, and operating facilities assisted under this AGREEMENT and in providing services for occupants of facilities assisted under this AGREEMENT as listed in 24 CFR §576.405 in accordance with 42 U.S.C. 11375 (c) (7) and 42 U.S.C. 11375 (d). SECTION XXI Effective Date The effective date of this AGREEMENT shall be October 1, 2020, such date being the date the City of Corpus Christi entered into this AGREEMENT with SUBRECIPIENT and shall terminate on the 30th day of September 2021. Executed in DUPLICATE originals to be effective as of the date first set forth above. ATTEST: City of Corpus Christi KdJaeetel-L24C -- fbr Re ecca Huerta Keith Selman Secretary -1..U.1.1.AUINUmLc► Assistant City Manager ST COUNCIL_____'__"x 0 Attest: The Salvation Army- Coastal Bend SECRETAR r\ (ANA 91)‹ u AV6 (Corpo ?tee Sw L}as.a.. *.i.s - v to m,. Name: 1cnNnie, • )(me.- ALLISON BOSHER Title: T.+ca..s \ i ii s Or 6d Comm cue i- '.f' ':•' My Notary10R128294406 Date: 1a./tc /ao -'" ', Expires June a 2022 FY20 ESG The Salvation Army Agreement APPROVED AS TO FORM: THIS DAY OF Gf�.-.. 2020 /` W. Kent McIlylristant City Attorney FY20 ESG The Salvation Army Agreement The Salvation Army, Corpus Christi ESG Exhibits 1. A- Statement of work X 2. B-1 Grant Budget X 3. B-2 Payment Schedule X 4. C- Schedule of Activity X 5. H- Insurance Requirement X 6. I- Disclosure of Interest X 7. J- Certification of Interested Parties Form 1295 X 8. K- Subrecipients ESG Compliance Affidavit X 9. Established Program Policies and Procedures X 10.Proof of matching funds, i.e. donation letters, etc. X 11.Contact Form X 12.Completed Direct Deposit Form, if not currently setup NA The Salvation Army, Corpus Christi A- Statement of Work The Salvation Army will assist individuals and families that are homeless or at-risk of homelessness by providing emergency shelter (food, shelter, case management, and supportive services), homeless prevention (case management, rent/utilities), and/or rapid re-housing services (case management, rent/utilities). B-1 Grant Budget The Salvation Army, A Georgia Corporation-Corpus Christi, TX City ESG HUD / CITY 95,216.00 522-762 Homeless Prevention Rental / Utility Assistance 7,500.00 Case Manager Salaries 2,500.00 TOTAL 10,000.00 Rapid Re-Housing Services Rental / Utility Assistance 7,500.00 Case Manager Salaries 2,500.00 TOTAL 10,000.00 Emergency Shelter: CE and Reunification Essential Services Case Management 9,000.00 Transportation (Reunification) 6,000.00 Employment Assistance (DL and Birth Cert) 1,000.00 Shelter Operations Maintenance/Furnishings 6,000.00 Utilities/Insurance 15.216.00 Supplies 4,000.00 Food 10,000.00 Kitchen Salaires 24,000.00 Total 75,216.00 EXHIBIT B-2 PAYMENT SCHEDULE Estimated For the Months of... Amount of Emergency Homelessness ,Expenditures Shelter Prevention Rapid Re housing April 2021 $15,870 $12,536 $1,667 $1,667 May 2021 $15,870 $12,536 $1,667 $1,667 June 2021 $15,870 $12,536 $1,667 $1,667 July 2021 $15,870 $12,536 $1,667 $1,667 August 2021 $15,870 $12,536 $1,667 $1,667 September 2021 $15,866 $12,536 $1,665 $1,665 95 $75,216TOTALS $ �216 1 $10,000 10000 .r7 NOTE: Payment requests must be submitted monthly by the 15th. If no payment request will be submitted by the 15th of any given month,Agency MUST notify CITY. EXHIBIT C Schedule of Activity SUBRECIPIENT hereby agrees to perform services as outlined in Exhibit A. A proposed monthly schedule of activity should be provided in this space. Schedule should not exceed SUBRECIPIENT contract time frame of 12 months from contract date. 2020- 2021 Number of Services For the Months of... Beneficiaries April 2021 10 ESG, HP, RRH May 2021 10 ESG, HP, RRH June 2021 10 ESG, HP, RRH July 2021 10 ESG, HP, RRH August 2021 10 ESG, HP, RRH September 2021 10 ESG, HP, RRH Total Unduplicated 60 EXHIBIT D RECORDS& REPORTS SUBRECIPIENT must maintain all records and reports submitted to the City for a period of five years. Period of record retention. All records pertaining to each fiscal year of ESG funds must be retained for the greater of 5 years from final ESG payment, or the period specified below. Copies made by microfilming, photocopying, or similar methods may be substituted for the original records. (1) Documentation of each program participant's qualification as a family or individual at risk of homelessness or as a homeless family or individual and other program participant records must be retained for 5 years after the expenditure of all funds from the grant under which the program participant was served; (2) Where ESG funds are used for the renovation of an emergency shelter involves costs charged to the ESG grant that exceed 75 percent of the value of the building before renovation, records must be retained until 10 years after the date that ESG funds are first obligated for the renovation; and (3) Where ESG funds are used to convert a building into an emergency shelter and the costs charged to the ESG grant for the conversion exceed 75 percent of the value of the building after conversion, records must be retained until 10 years after the date that ESG funds are first obligated for the conversion. SUBRECIPIENT must participate in the Housing Inventory Count (HIC) and the Point-In-Time (PIT) data collection. SUBRECIPIENT must ensure that data on all persons served and all activities assisted under ESG are entered into the applicable community-wide HMIS in the area in which those persons and activities are located, or a comparable database, in accordance with HUD's standards on participation, data collection, and reporting under a local HMIS. If the SUBRECIPIENT is a victim service provider or a legal services provider, it may use a comparable database that collects client-level data over time (i.e., longitudinal data) and generates unduplicated aggregate reports based on the data. Information entered into a comparable database must not be entered directly into or provided to an HMIS. 1 EXHIBIT E REQUEST FOR PAYMENTS A. Matching Funds 24 CFR 576 requires that each grantee and/or SUBRECIPIENT must match the funding provided by HUD under 24 CFR 576 with an equal amount of funds from sources other than under Part 576. SUBRECIPIENT must include documentation to support source of match, with each request for payment, be with either cash,volunteer time, in-kind, office space, or donations. Failure to submit match source documentation,will be cause for City to refuse payment request. Please refer to matching requirements for more information. The requirements for matching ESG funds are described in section 576.201 of the ESG Interim Rule, and the requirements for documenting matching contributions are described in section 576.500(o). B. Insurance.SUBRECIPIENT must submit copy of a current Certificate of Insurance at least ten (10) days prior to any expenditure of ESG funds by the SUBRECIPIENT. Certificate of Insurance must cover the period of funding agreement, and meet all requirements stated in Section XV and Exhibit H of this AGREEMENT. Failure to timely submit Certificate of Insurance will be cause for CITY to refuse payment request. C. Payment Request Checklist: For Each payment reimbursement, please provide the following: • Signed cover letter summarizing the reimbursement for each funded activity Detailed Summary of Costs Breakdown • Copies of Invoices and/or receipts • Copies of cancelled checks responding to invoices and/or receipts • Other Supporting Documents as requested by CITY NOTE: Payment requests must be submitted to the CITY by the 15th of each month. ESG funds may be recaptured by the CITY if SUBRECIPIENT fails to expend funds timely and future funding requests may be affected. 1. SUBRECIPIENT must submit a complete monthly reimbursement requests as approved on the Schedule of Payment hereto attached as Exhibit B-2 (the "Schedule of Payment") due on or before the 15th of each month. 2. SUBRECIPIENT must inform the CITY in writing if the reimbursement request will not be submitted by the due date. 3. The CITY will return incorrect and/or incomplete reimbursement requests to SUBRECIPIENT as soon as possible and note which corrections need to be made or additional documents needed. Please note that this may delay payment reimbursement. EXHIBIT E (cont'd.) 4. SUBRECIPIENT must resubmit a Payment Request Cover Letter with revised or additional documentation as requested by the CITY, no later than 5 days from notification by the CITY. 5. SUBRECIPIENT must submit FINAL reimbursement request to the CITY 30 days prior to expiration date of AGREEMENT. 6. SUBRECIPIENT must submit all required documentation as stated on the City Reimbursement Checklist. 7. Should the SUBRECIPIENT fail to comply with timely submittals of monthly reimbursement requests the CITY may consider termination of the SUBRECIPIENT AGREEMENT as per Section XII "Suspension and Termination." 8. All reimbursement requests and reports submitted to the CITY must be originals signed with blue ink. Documentation must be neatly organized per the Summary of Costs Breakdown provided with each reimbursement request and documents must be legible. 9. Reimbursement requests may be sent via e-mail in pdf format (color). 10. Reimbursement requests are processed by the CITY on a first come first serve basis, providing all support documentation is submitted. 11. Payments to SUBRECIPIENT will be mailed, unless SUBRECIPIENT notifies the CITY in writing the name of individual who will be authorized to pick up checks. 12. Checks will be available 30 days from the date the reimbursement request is submitted the CITY providing all required documentation has been submitted to the CITY. 13. Checks may be delayed if required documentation is not provided to the CITY. 14. As per Section IV of this AGREEMENT, the CITY Monitoring Division will conduct on-site monitoring visits to ensure compliance with applicable Federal requirements-are being met for ESG funds expended. EXHIBIT F Other Federal Requirements 24 CFR 576.407 (a) General. The requirements in 24 CFR part 5, subpart A are applicable, including the nondiscrimination and equal opportunity requirements at 24 CFR 5.105(a). Section 3 of the Housing and Urban Development Act of 1968, 12 U.S.C. 1701u, and implementing regulations at 24 CFR part 135 apply, except that homeless individuals have priority over other Section 3 residents in accordance with §576.405(c). (b)Affirmative outreach. The recipient or SUBRECIPIENT must make known that use of the facilities, assistance, and services are available to all on a nondiscriminatory basis. If it is unlikely that the procedures that the recipient or SUBRECIPIENT intends to use to make known the availability of the facilities, assistance, and services will to reach persons of any particular race, color, religion, sex, age, national origin,familial status, or disability who may qualify for those facilities and services,the recipient or SUBRECIPIENT must establish additional procedures that ensure that those persons are made aware of the facilities, assistance, and services. The recipient and its SUBRECIPIENT must take appropriate steps to ensure effective communication with persons with disabilities including, but not limited to, adopting procedures that will make available to interested persons information concerning the location of assistance, services, and facilities that are accessible to persons with disabilities. Consistent with Title VI and Executive Order 13166, recipients and SUBRECIPIENT are also required to take reasonable steps to ensure meaningful access to programs and activities for limited English proficiency(LEP) persons. (c) Uniform Requirements. The requirements of 2 CFR Part 200 apply to the recipient and SUBRECIPIENT, and: (1) Program income may be used as matching contributions, subject to the requirements in §576.201; (2) The disposition of real property for which ESG funds are used for major rehabilitation, conversion,or other renovation under §576.102 is governed by the minimum period of use requirements under §576.102(c). (d) Environmental review responsibilities. (1) Activities under this part are subject to environmental review by HUD under 24 CFR part 50.The recipient shall supply all available, relevant information necessary for HUD to perform for each property any environmental review required by 24 CFR part 50. The recipient also shall carry out mitigating measures required by HUD or select alternate eligible property. HUD may eliminate from consideration any application that would require an Environmental Impact Statement (EIS). (2)The recipient or SUBRECIPIENT, or any contractor of the recipient or SUBRECIPIENT, may not acquire, rehabilitate, convert, lease, repair, dispose of, demolish, or construct property for a project under this part, or commit or expend HUD or local funds for eligible activities under this part, until HUD has performed an environmental review under 24 CFR part 50 and the recipient has received HUD approval of the property. EXHIBIT F(coned.) (e) Davis-Bacon Act. The provisions of the Davis-Bacon Act (40 U.S.C. 276a to 276a-5) do not apply to the ESG program. (f) Procurement of Recovered Materials. The recipient and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act.The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency(EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds$10,000 or the value of the quantity acquired by the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. EXHIBIT G 2 CFR Part 200 FINAL GUIDANCE PUBLISHED BY THE MANAGEMENT AND BUDGET (OMB) OFFICE ON 12/26/2013 EFFECTIVE DECEMBER 26, 2014. AUDITS,ADMINISTRATIVE REQUIREMENTS AND COST PRINCIPLES OF STATES, LOCAL GOVERNMENTS, AND NON-PROFIT ORGANIZATIONS 2 CFR Part 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, Final Guidance supersedes, consolidates eight (8) grant related circulars into a uniform regulation applicable to all grant recipients. A - 21 A- 110 A- 87 A - 122 A- 89 A - 133 A - 102 A-50 To view Notice SD-2015-01 Issued by the U.S. Department of Housing and Urban Development, please visit the following link: www.hudexchange.info/resources/documents/Notice-DC-2015-01-Transition-to-2-CFR-Part-200- Guidance.pdf EXHIBIT H INSURANCE REQUIREMENTS CONTRACTOR'S INSURANCE A. Contractor must not commence work under this contract until all insurance required has been obtained and such insurance has been approved by the City. Contractor must not allow any subcontractor, to commence work until all similar insurance required of any subcontractor has been obtained. B. Contractor must furnish to the City's Risk Manager and Contract Administer one (1) copy of Certificates of Insurance with applicable policy endorsements showing the following minimum coverage by an insurance company(s)acceptable to the City's Risk Manager. TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE 30-day advance written notice of cancel- lation, non-renewal, material change or termination required on all certificates and policies. CRIME/EMPLOYEE DISHONESTY $100,000 Per Claims Made Contractor shall name the City of Corpus Christi,Texas as Loss Payee II. ADDITIONAL REQUIREMENTS A. Contractor shall be required to submit renewal certificates of insurance throughout the term of this contract and any extensions within 30 days of the policy expiration dates. All notices under this Exhibit shall be given to City at the following address: City of Corpus Christi Attn: Risk Manager P.O. Box 9277 Corpus Christi,TX 78469-9277 B. Contractor agrees that, with respect to the above required insurance, all insurance policies are to contain or be endorsed to contain the following required provisions: • List the City and its officers,officials,employees, and volunteers, as additional insureds by endorsement with regard to operations, completed operations, and activities of or on behalf of the named insured performed under contract with the City,with the exception of the workers'compensation policy; • Provide for an endorsement that the "other insurance" clause shall not apply to the City of Corpus Christi where the City is an additional insured shown on the policy; • Workers'compensation and employers' liability policies will provide a waiver of subrogation in favor of the City; and • Provide thirty (30) calendar days advance written notice directly to City of any, cancellation, non- renewal,material change or termination in coverage. C. Within thirty (30) calendar days of a cancellation, non-renewal, material change or termination of coverage, Contractor shall provide a replacement Certificate of Insurance and applicable endorsements to City. City shall have the option to suspend Contractor's performance should there be a lapse in coverage at any time during this contract. Failure to provide and to maintain the required insurance shall constitute a material breach of this contract. D. In addition to any other remedies the City may have upon Contractor's failure to provide and maintain any insurance or policy endorsements to the extent and within the time herein required, the City shall have the right to order Contractor to stop work hereunder, and/or withhold any payment(s) which become due to Contractor hereunder until Contractor demonstrates compliance with the requirements hereof. E. Nothing herein contained shall be construed as limiting in any way the extent to which Contractor may be held responsible for payments of damages to persons or property resulting from Contractor's or its subcontractor's performance of the work covered under this contract. F. It is agreed that Contractor's insurance shall be deemed primary and non-contributory with respect to any insurance or self-insurance carried by the City of Corpus Christi for liability arising out of operations under this contract. G. It is understood and agreed that the insurance required is in addition to and separate from any other obligation contained in this contract. 2020 Insurance Requirements Ins.Req. Exhibit H Finance—Crime-Employee Dishonesty 05/13/2020 Risk Management—Legal Dept. 7,Qs cy� yam` /Sr++ EXHIBIT I 'r±)11Lbilltt CITY OF CORPUS CHRISTI - DISCLOSURE OF INTERESTS iis2 � City of Corpus Christi Ordinance 17112,as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with "NA." See the definitions for the Disclosure of Interest in Section II -General Information. COMPANY NAME: The Salvation Army, a Georgia Corporation-Corpus Christi,TX P. O. BOX: STREET ADDRESS: 521 Josephine CITY: Corpus Christi ZIP: 78401 FIRM IS: 1. Corporation 2. Partnership ❑ 3. Sole Owner n 4. Association 5. Other X 501c3 DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 1. State the names of each "employee" of the City of Corpus Christi having an "ownership interest" constituting 3%or more of the ownership in the above named "firm." Name Job Title and City Department (if known) Not applicable 2. State the names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3%or more of the ownership in the above named "firm." Name Title Not applicable 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest" constituting 3%or more of the ownership in the above named "firm." Name Board, Commission or Committee Not applicable EXHIBIT I (coned.) 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest" constituting 3%or more of the ownership in the above named "firm." Name Consultant Not applicable FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof,you shall disclose that fact in a signed writing official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349 (d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur. Certifying Person: Title: 'Ro.)9rvie - Texas "bivLsi'ciNtai Ci ijvv' r (Type or Print) Signature of Certifying Date: Person: 1 1I 0/a.v DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi,Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part-time basis, but not as an independent contractor. EXHIBIT I (coned.) d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self- employed person, partnership, corporation, joint stock company, joint venture, receivership or trust, and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi,Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies, or special terms of venture or partnership agreements." g. "Consultant." Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation. C�® /Y ' DATE(MM/DDYYY) A CCERTIFICATE OF LIABILITY INSURANCE 12/15/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTNAME: DEANNA DEANNA M.KRUGER CHESTERFIELD INSURANCE AGENCY,INC. C No.Ext): (330)896-7639 X 8123 FAX No): 330-896-6548 P.O.BOX 237 E-MAIL ADDRESS: GREEN,OH 44232-0237 INSURER(S)AFFORDING COVERAGE NAIC# INSURER A: ZURICH AMERICAN INS.CO. 16535 INSURED INSURER B: THE SALVATION ARMY RISK TRUST THE SALVATION ARMY,A GEORGIA CORP. INSURER c: THE SALVATION ARMY,A GA CORP. 1424 NORTHEAST EXPRESSWAY INSURER D: AMERICAN ZURICH INS.CO. 40142 ATLANTA,GA 30329-2088 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSRLTYPE OF INSURANCE NSD WUVD POLICY NUMBER BR POLICY EFF POLICY EXP LIMITS (MM/DD/YYYY) (MM/DD/YYYY) X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 500,000 CLAIMS-MADE X OCCUR DAMAGE TO RENTED PREMISES(Ea occurrence) $ 500,000 A X GLO 9488573-08 01/01/20 01/01/21 MED EXP(Any one person) $ N/A PERSONAL BADV INJURY $ 500,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 1,000,000 X POLICY JECTPRO LOC PRODUCTS-COMP/OP AGG $ N/A OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ (Ea accident) _ A X ANY AUTO BAP 9139858-13 01/01/20 01/01/21 BODILY INJURY(Per person) $ 500,000 OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS 1,000,000 HIRED �/ NON-OWNED PROPERTY DAMAGE X AUTOS ONLY L . AUTOS ONLY (Per accident) $ 100,00 500 $ UMBRELLA UAB X OCCUR X TRUST#19578500 EACH OCCURRENCE $ 5,000,000 _ B X EXCESS LIAB ` CLAIMS-MADE 01/01/20 01/01/21 AGGREGATE $ 5,000,000 DED RETENTION$ 500,000 $ WORKERS COMPENSATIONX STATUTE I ETH AND EMPLOYERS'LIABILITY A ANYPROPRIETOR/PARTNER/EXECUTIVE Y/N N/A WC 9300799-18 01/01/20 01/01/21 E.L.EACH ACCIDENT $ 1,000,000 OFFICER/MEMBEREXCLUDED? N (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) COVERAGE APPLIES TO THE SALVATION ARMY 521 JOSEPHINE ST.,CORPUS CHRISTI TX 78401 AS RESPECTS TO HUD ESG GRANT. ADDITIONAL INSURED:CITY OF CORPUS CHRISIT,OFFICERS,OFFICIALS,EMPLOYEES AND VOLUNTEERS. CERTIFICATE HOLDER CANCELLATION CITY OF CORPUS CHRISTI SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE PO BOX 9277 THE ACCORDANCEIW THON DTHE POLICY PROVISIONS.E WILL BE DELIVERED IN CORPUS CHRISTI, TX 78469-9277 AUTHORIZED REPRESENTATIVE tiX4. 4i1/4104.\91/4...i&tArkrat.A) ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD EXHIBIT K Subrecipient's ESG Compliance Affidavit STATE OF TEXAS § § KNOW All BY THESE PRESENTS: COUNTY OF NUECES § Date: I/111 /ID Affiant: The Salvation Army, a Georgia Corporation-Corpus Christi,TX Emergency Solutions Grant Subrecipient Affiant, on oath, swears the following statements are true: I, We 'k C es4e/c , am the Comm 0vaiv O. ricer (title) of Ike S1v zn A-041.4 (orr -Gvpuc tki4r,Aa Texas nonprofit corporation, which has applied for and been awarded Emergency Solutions Grant ("ESG") Program funds administered by the City of Corpus Christi ("City"). Prior to the start of the project for which ESG funds have been awarded, as the representative of the above named subrecipient organization ("Subrecipient"), I met with City staff and received copies of the following Federal rules and regulations: 2 CFR Part 200 24 CFR 570 and 576 41 CFR 60.1 and 60.4 By execution of this affidavit, I attest that I have received the above-listed Federal rules and regulations, City staff has explained the rules and regulations, and I understand the Subrecipient's obligations of performance under the rules and regulations. Furthermore, I acknowledge that there may be additional Fede • mules and regulations, beyond the rules and regulations listed above, to which the Subrec'•ient may be • bject to and with which the Subrecipient must comply, in accordance with Federal .ws. i By: ce•. SWORN TO AND SUBSCRIBED before me this the T day of 6�h�- '. ern o,►,*YPut, MELISSA LARA L % 4, 0►� * * 4tag,10 8.:13185464-3 No • Du• c, State of Texas �r4 ofnmission Expires 01/15/2023 ARMY CCESG COVID 19 Exhibit K-Compliance Page 1 of 1 SAVAARTO Statement of Policy Emergency Shelter Assistance The Salvation Army 513 Josephine St. Corpus Christi, TX. 78401 361-884-9497 Statement of Policy Emergency Shelter Assistance The Salvation Army 513 Josephine St. Corpus Christi,TX. 78401 361-884-9497 Regular Business Hours:Mon.-Fri.8:OOam-5:OOpm The Salvation Army Mission Statement: "The Salvation Army,an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible.Its ministry is motivated by the love of God.Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination." Corps Social Services To carry out its purposes,The Salvation Army has established a widely diversified program of religious and social services,which are designed to meet the needs of children,youth and adults in all age groups. The Salvation Army Corps Social Services program is designed to provide emergency assistance for distressed people,without discrimination,whose need is brought to the attention of The Salvation Army either by referral from another agency or by self-referral.Clients are seen during the days and hours listed above and are seen by both appointment and walk-in.The scope of the service is determined by the needs of the community and available resources. The Salvation Army in Corpus Christi serves the following areas: Nueces, Jim Wells,Live Oak,San Patricio,Bee,and other Coastal Bend Counties Salvation Army Emergency Assistance is available to: 1. Families and single individuals with low income or no income 2. Families and single individuals involved in seasonal work 3. Families and single individuals moving to the area to accept employment 4. Families and single individuals experiencing a financial crisis The Salvation Army operates its program from several sources of income including United Way,direct contributions,membership giving and Family Store proceeds.Occasionally,designated government or private grant funds may be available for specific programs.The operation of any Corps unit is self- sustaining,and the Corps Officer must exercise good stewardship in the distribution of resources. Confidentiality and Protection of Privacy People seek help from Salvation Army when they have special needs which may range from fairly simple to painfully difficult. Their need for service and the help that can be given is determined through sharing factual and personal information. For this to be effective there must be trust that the program unit will hold the shared information confidential. Therefore,the commitment to confidentiality extends to all Salvation Army officers,employees,and volunteers. It includes the knowledge that a person is or has been a recipient of service. The Salvation Army will consider carefully matters of confidentiality as they obtain within the particular setting and commit itself to the highest level of agency practice within a given community. 2 ' Page Revised01/25/2019 The presumption of confidentiality applies to The Salvation Army unit as a whole,not only to an individual staff person,since client information is normally shared internally for legitimate purposes of training,supervision,records accountability,and expanded client service. Principles of confidentiality and how these are carried forward in the program unit will be part of the orientation of each new employee,advisory organization member,and other volunteers. As a general principle,no information about individuals receiving Salvation Army services will be disclosed outside of the organization except when informed written consent has been obtained from the service recipient. National Salvation Army guidelines,which are received and updated periodically regarding particular confidentiality issues,should be available to all staff. Individual program units will assume responsibility for being fully aware of and responsive to the requirements pertaining to confidentiality that impact upon them as a result of contractual commitments, the requirements of law specific to the program,the demands of standard-setting bodies,as well as Salvation Army standards for the particular program. In order for an authorized Salvation Army representative to release personal information regarding a client,a signed release of information must be obtained. Please See Attachment:Release of Information Discrimination Policy The Salvation Army Social Services does not discriminate on the basis of race,color,religion,sex, gender,sexual orientation,national origin,age,familial status,or disability. Social Services Intake and Eligibility Process for Shelter and Housing Programs Coordinated Access The Salvation Army Corpus Christi has been designated as the entry point for our Continuum of Care Coordinated Access System. The Salvation Army will conduct assessments during regular business hours. Based on assessments referrals and un-met needs will be recorded in HMIS. General Intake Process Clients may come into the Social Services buildings during regular business hours to complete a Coordinated Access Assessment which will determine the most appropriate housing intervention available in our community. Eligible Clients are referred to one of our housing programs and will be given an appointment with a case manager. Emergency Shelter Assistance The goal of The Salvation Army's Emergency shelter program is to provide temporary shelter to vulnerable populations. The goal of shelter is to make every effort to engage clients through our case management program and work with clients to obtain permanent housing options. Salvation Army provides emergency shelter to men,women,and families on a first come first serve basis through the following programs: Wage Revised° 1/25/2019 Eligibility Clients will be placed into emergency shelter program based upon need and available resources. Clients will complete coordinated access assessment and shelter intake application with diversion tool within 48 hours of being admitted into emergency shelter(or 72 hours if client checks in over the weekend). Clients will be diverted from Emergency Shelter if other suitable temporary housing locations can be identified(i.e.:staying with other friends or family). Clients must meet the HUD criteria to be eligible to receive emergency shelter supportive services: 3) Category 1-literally homeless:an individual or family who lacks a fixed,regular,and adequate nighttime residence who meet one of the following criteria: • Has a primary nighttime residence that is a public or private place not meant for human habitation; • Is living in a publicly or privately-operated shelter designed to provide temporary living arrangements(including congregate shelters,transitional shelter,and hotels/motels paid for by charitable organizations or by federal,state,and local government programs);or • Is exiting an institution where the person/family has resided for 90 days or less and who resided in an emergency shelter or place not meant for human habitation immediately before entering that institution. 4) Category 4-fleeing domestic violence: • Is fleeing,or attempting to flee domestic violence • Has no other residence;and • Lacks the resources or support networks to obtain other permanent housing All applicants for Emergency Shelter Assistance must provide at least one of the following at the time of application: 1. Valid photo ID(ie:TXDL,TXID,ServicePoint ID,VA ID,Student ID,TDCJ Offender Card,etc);but are encouraged to obtain state valid ID if guest decides to stay for a long period of time 2. Social Security cards/numbers for all members of the family(household)—Only if required by state or federal funding source Red Shield Men's Lodge The Red Shield Men's Lodge located on 501 Josephine St can provide emergency shelter/transitional housing beds for up to 40 men with an additional 15 emergency mats. Services are provided on a first come first serve basis based on availability of bed space. Shelter Office hours are: Monday thru Sunday: 4:00pm thru 9:00pm Check in for an individual staying at the Red Shield Lodge Emergency Shelter is at 4:00pm every night. Only individuals with a verified work schedule,disability or verifiable emergency will be allowed to 4IPage Revised01/25/2019 remain in the shelter after 8:00am.At check-in individuals will present their ID and be issued towels and toiletries as available. Individuals needing emergency shelter who provide a photo id(state issued id,HMIS id card,VA id,or any other form of photo id)can be admitted for five(5)free night's stay up to three(3)month period. A person without a picture ID can stay for one night but must contact the case manager immediately to work out a plan to obtain appropriate photo identification. The shelter will be monitored 24/7 by Salvation Army staff and/or security cameras Individuals who wish to stay longer than five nights must schedule an appointment with a case manager within their five night stay to complete an application for extension and discuss a valid housing plan. If an individual does not meet with a case manager with in their five nights they will not be allowed to stay at the shelter until either they have met with a case manager. After meeting with a case manager, individuals may be given an extension. The length of the extension is at the discretion of the case manager but generally will not exceed 30 days. If an individual is granted an extension,their stay will be dependent upon their ability to follow-up on the case plan set with the case manager,attend weekly case management meetings,and follow shelter rules and procedures. Individuals will be required to stay at the shelter every night for the duration of their extension unless a pass is issued by the case manager. Failure to do any of these things could result in immediate termination from the emergency shelter. Individuals on an extension will be expected to work with a case manager to establish a case plan to achieve housing stability. The case manager will work with client to ensure the case plan includes access to mainstream resources they may be eligible for including:public housing,health services,food stamps, SSI,SSDI,employment and education services,etc.Individuals will be expected to meet with case manager weekly for progress and accountability reports. Individuals will be discharged from the shelter if they have reached the minimum Cold Weather Emergency Shelter Policy: If the weather forecast states that the weather will be 49 degrees or below during the night or 59 degrees or below with precipitation,an emergency cold night shelter stay is permitted regardless if a client has exceeded five nights. Cold Weather Daytime Shelter Policy: If the weather forecast states that the daytime temperature will be below 49 degrees or 49 degrees or below with precipitation our shelter cafeteria may open up with additional mats(or until the temperature is above freezing). The Red Shield Men's Lodge has general house rules to protect the safety of residents and staff that must be signed by client upon program entry and must be followed in order for a client to remain at the shelter. See attachment Red Shield Lodge Men's Emergency Shelter Rules. Meal Times Breakfast: Monday-Friday 7:OOam-7:30am;Weekends 8:00am-8:30am Lunch: Monday-Friday 12:00pm-12:45pm 5IPage Revised° 1/25/2019 Dinner: 5:OOpm-5:45pm Family Shelter The Family Shelter provides 80 emergency shelter beds for 20 rooms for families,2 rooms for single women,and 5 rooms for veterans. Services are provided on a first come first serve basis based on availability of bed space. Veteran's entering the V.A.Program are vetted through the local Veteran's Administration Office. Once done so,the V.A.will contact the case manager to inform them that a veteran will be entering the V.A.Program. Clients must complete a coordinated access intake assessment which includes diversions and the emergency shelter intake form at the Social Services office prior to admittance into the Family Shelter. If a client/family needs emergency shelter outside business hours,a staff member will contact a case manager for approval. They must report to the Social Services office within 24 hours or 72 hours(if checked in over weekend)to complete the intake assessment with a case manager. Individuals needing emergency shelter who provide a photo id(state issued id,HMIS id card,VA id,or any other form of photo id)can be admitted for five(5)free night's stay in a six(6)month period. A person without a picture ID can stay for one night but must contact the case manager immediately to work out a plan to obtain appropriate photo identification. The shelter will be monitored 24/7 by Salvation Army staff and/or security cameras The Family Shelter will be inspected weekly by the Social Services staff to ensure that rooms and common areas are properly maintained.Clients must also make any routine maintenance requests during this time(req. forms will be available in the common room).Failed inspections may result in termination of services. Individuals who wish to stay longer than five nights must schedule an appointment with a case manager within their five night stay to complete an application for extension and discuss a valid housing plan. If an individual does not meet with a case manager with in their five nights they will not be allowed to stay at the shelter until either they have met with a case manager or wait six months to be eligible for another 5 night stay. After meeting with a case manager,individuals may be given an extension. The length of the extension is at the discretion of the case manager but generally will not exceed 30 days. If an individual is granted an extension,their stay will be dependent upon their ability to follow-up on the case plan set with the case manager,attend weekly case management meetings,and follow shelter rules and procedures. Individuals will be required to stay at the shelter every night for the duration of their extension unless a pass is issued by the case manager. Failure to do any of these things could result in immediate termination from the emergency shelter. Individuals on an extension will be expected to work with a case manager to establish a case plan to achieve housing stability. The case manager will work with client to ensure the case plan includes access to mainstream resources they may be eligible for including:public housing,health services,food stamps, SSI,SSDI,employment and education services,etc.Individuals will be expected to meet with case manager weeks for progress and accountability reports. Wage Revised01/25/2019 Cold Weather Emergency Shelter Policy: If the weather forecast states that the weather will be 59 degrees or below during the night or 59 degrees or below with precipitation,an emergency cold night shelter stay is permitted regardless if a client has exceeded 5 night every 6 month rule. Cold Weather Daytime Shelter Policy: If the weather forecast states that the daytime temperature will be below 59 degrees or 59 degrees or below with precipitation our shelter cafeteria may open with additional floor mats. The Family Shelter has general house rules that must be signed by client upon program entry and must be followed in order for a client to remain at the shelter.Please see Attachment Family Shelter Agreement. Meal Times Breakfast: Monday-Friday 7:OOam-7:30am;Weekends 8:OOam-8:30am Lunch: Monday-Friday 12:00pm-12:45pm Dinner: 5:OOpm-5:45pm Transportation Assistance for Emergency Shelter Program Clients who are in the case management program may be eligible for monthly or daily bus passes. Transportation assistance will be granted based on availability of funds. Client must complete bus pass request form and obtain approval from case manager. Transportation assistance will be given for the purpose of carrying out client's case plan and is at the discretion of the case manager.Clients will receive a monthly bus pass in the amount of$40 once per month as assistance is needed. Once client obtains income,they will be asked to begin budgeting for their transportation assistance. Daily bus passes will be kept on hand at Sally's House for clients who need assistance in getting to Social Services office for case management assessment. Shelter monitors will be responsible for receiving request forms and distribution of passes. Housing Programs: Homeless Prevention Assistance and Rapid Re-Housing Client Prioritization The Salvation Army will provide homeless prevention services to eligible clients. Eligible expenses include rent payments and rental arrears. The Salvation Army will prioritize clients who are currently in their own housing. Families with young children with limited housing options and a high tenant barrier/risk factor score on intake application will be prioritized to receive homeless prevention funds. Due to the limited availability of funds for homeless prevention priority will be given to clients with a court ordered eviction notice.The case manager will complete a rent reasonableness comparison chart for each unit assisted.Reasonable units will be determined by previous units assisted, comps from landlords,and internet search of other available units for rent in the area. 7IPage Revised0 1/25/2019 The Salvation Army will provide rapid re-housing services to eligible clients.Eligible expenses include rent payments,rent and utility deposits. The Salvation Army will prioritize clients and families who are thought to be able to reach housing stability in a short amount of time(less than 6 months)with an intervention of rent/utility assistance and case management services. Eligible clients must inhabit units deemed to meet rent reasonableness prior to receiving financial assistance. The case manager will complete a rent reasonableness comparison chart for each unit assisted.Reasonable units will be determined by previous units assisted,comps from landlords,and internet search of other available units for rent in the area. Participant Share The Salvation Army will not have a minimum amount or percentage that program participants must pay while receiving homeless prevention and rapid re-housing services. However,the case manager may determine within a client case plan that a client may begin paying a portion or percentage of their rent and utility costs if their income increases while enrolled in the program. Increases in client share will go into effect only at the point of client re-certification(every 3 months).Clients seeking rapid re-housing assistance will be placed in an appropriate sized unit based upon the size of the household(Unit sizes may range from single room occupancy to 4 bedroom). Duration and Amount of Assistance The Salvation Army will not create limits for the amount of homeless prevention and rapid re-housing assistance that may be provided to clients.Duration of assistance will be based on a case by case basis to ensure each client has the full support necessary to achieve and maintain housing stability.Case managers are required to re-evaluate client eligibility: • Homeless Prevention clients must be re-certified at minimum every 3 months. Client's income must continue to be below 30%of AMI at time of re-certification to continue receiving assistance. • Rapid Re-Housing clients must be re-certified at minimum annually.However,a case manager assessment must take place at least once per month while client is enrolled in program. • Clients are eligible to receive homeless prevention and rapid-re-housing services up to 12 months (ESG funded RRH)or 24 months(CoC funded RRH). However,The Salvation Army estimates that most clients will not need or be eligible to receive the full amount of assistance allowed. Attempts will be made by case manager to document and determine whether RRH is the best possible intervention for each client served. • If there is a break in service(i.e.,program participant stops receiving financial assistance one month)the client must be re-certified for program eligibility.If a rapid re-housing client has been exited from the program but faces a financial crisis they may be served with homelessness prevention(including within the same grant year)if funds are available and the client meets homelessness prevention eligibility requirements. Duration and Amount of Housine Stabilization and/or Relocation Services The Salvation Army will provide comprehensive case management to ensure housing stability is achieved for all program participants. Case managers are expected to meet at minimum,once per month with each program participant while the client is receiving financial assistance. Case Managers working with rapid re-housing clients should meet with clients on a weekly basis for the first 30 days of program participation.Case management to ensure housing stability after completion of financial assistance may 8IPage Rev ised0l/25/2019 continue for up to one year after program exit and is at the discretion of the case manager. If a client needs financial assistance during that time they must be re-certified for program eligibility.Case managers are also expected to follow-up either in person or via phone call once client has exited the program upon 30 days of program exit,upon 90 days of program exit,and again one year after program exit. Case managers are expected to complete a housing stability goal plan at program entry(see attachment 8). This plan includes goals set by the client to ensure housing stability and includes financial resources and necessary referrals needed to achieve this stability.This plan will be updated at each subsequent case management session.Case managers are expected to document and maintain records in client file and HMIS at the point of each required client follow-up. The Salvation Army does not provide assistance with mediation,legal services or credit repair. Those services(if needed)will be addressed in the clients housing stability and appropriate referrals will be made.The Salvation Army has developed a partnership with local service providers to ensure that clients have access to these services. The following outlines local referral agencies for housing relocation/stabilization services: Mediation:Texas Rio Grande Legal Aid Legal Issues:Texas Rio Grande Legal Aid Credit Repair:Credit Counseling Texas Corpus Christi The Salvation Army expects that case managers will maintain a reasonable case load to adequately provide quality case management services to each program participant. The maximum case load for short-term homeless prevention and rapid re-housing case managers should be 20 clients. The maximum case load for medium-term homeless prevention and rapid re-housing case managers should be 15 clients. Case managers are encouraged to provide more that the minimum required services through case management to ensure participants reach housing stability. Deposit Assistance The Salvation Army will provide assistance with security deposits for rent and utilities for eligible clients seeking re-housing assistance. Security deposit assistance may be paid up to the amount of two full months of rent.The Salvation Army may also pay the last month's rent in situations where case manager deems assistance is necessary to help client secure a housing unit. The Salvation Army will work with housing providers to encourage property owners to waive application fees for rental properties. However, when this is not possible clients with income barriers may receive assistance with application fees as long as the fees are not used for multiple applications simultaneously. The Salvation Army will determine efforts to ensure that landlords and utility companies return deposits for ESG grant participants. Deposits that are returned to The Salvation Army during the contract period will be re-applied to the contract budget and will be counted as match funds. Deposits that are received within two years following the contract period will be tracked returned to the Texas Department of Community Affairs. 9 ' Page Revised01/25/2019 Rent/Mortgage Assistance •Rental Assistance:Non-Government Funded Rent assistance may be available in order to prevent eviction.Eligible clients must present documentation of emergency or crisis(loss of job,medical expenses,etc.)that has led to need for assistance.The landlord must guarantee in writing that payment will ensure that the person can remain in the home for at least 30 days and that eviction proceedings will not be initiated for at least 30 days upon agreeing to accept funds from The Salvation Army.Rent assistance paid with non-government,local funds will depend on resources available as to the amount to be paid. Mortgage assistance may be paid with non-government,local funds. Amount of assistance is based upon availability of funds Eligible clients may receive rent/mortgage assistance once per year.Clients may request additional rent/mortgage assistance. Additional assistance may be granted depending upon availability of funds.The appropriate length of duration and amount of additional assistance will be at the discretion of the Director of Social Services and Commanding Officer as documented in the client case plan. Utilities:Non-Government Funding Utility assistance may be available in order to prevent disconnection of services.Eligible clients must present documentation of emergency or crisis(loss of job,medical expenses,etc.)that has led to need for assistance.Utility assistance paid with non-government,local funds will depend on resources available as to the amount to be paid. Eligible clients may receive utility assistance once per fiscal year.Clients may request additional utility assistance. Additional assistance may be granted depending upon availability of funds.The appropriate length of duration and amount of additional assistance will be at the discretion of the Director of Social Services and Commanding Officer as documented in the client case plan. 10IPage Revised01/25/2019 ESG Programs ESG Homeless Prevention Eligibility Any client receiving assistance must have proof of residence within Nueces,Jim Wells,Live Oak,Bee, and other Coastal Bend counties. AND Total household income must be below 30%of Area Median Income(AMI)for the area at initial time of assessment. Clients must provide documentation of household income,including documentation of unemployment and signed verification form indicating the household is without income. AND All clients must meet at least one the following HUD criteria for defining at risk of homelessness for individuals or families,unaccompanied children and youth or families with children and youth where youth are defined at up to age 25: • Has moved due to economic reasons two or more times during the 60 days immediately preceding application for assistance • Is living in the home of another because of economic hardship • Has been notified that their right to occupy their current housing or living situations will be terminated within 21 days after the date of application for assistance • Lives in a hotel or motel and the cost is not paid for by charitable organizations or by Federal, State,or local government programs for low-income individuals • Lives in an single room occupancy(SRO)or efficiency apartment unit in which more than 2 people reside or in a lager housing unit that houses more than 11/2 persons per room • Is exiting a publicly funded institution or system or care • Is exiting a publicly or privately funded inpatient substance abuse treatment program or transitional housing program • Living in rental housing that is being condemned by a government agency and tenants are being forced to move out • Unaccompanied children and youth who qualify as homeless under another federal statue • Families with children or youth who qualify as homeless under another federal statute AND Client lacks necessary resource and support networks to prevent homelessness. No other possible options are available for resolving the crisis. "But for this assistance"this household would become literally homeless as defined as residing in an emergency shelter,a car,or another place not meant for human habitation. OR 11 !Page Revised0 1/25/2019 Clients who qualify under Category 2 of HUD's homeless definition who are at imminent risk of homelessness who will lose their primary nighttime residence provided that: • Residence will be lost within 14 days of the date of application for homeless assistance; • No subsequent residence has been identified;and • The individual or family lacks the resources or support networks needed to obtain other permanent housing OR Clients who qualify under Category 3 of HUD's homeless definition who are considered homeless under another federal statute which includes unaccompanied youth under the age of 25 or families with children and youth,who do not otherwise qualify as under this definition but who: • Have not had a lease,ownership interest,or occupancy agreement in permanent housing during the 60 days prior to the homeless assistance application; • Have experienced persistent instability as measured by two or more moves during the preceding 60 days;and • Can be expected to remain in such status for an extended period of time due to special needs or barriers. AND Client's intake application score will be documented. Clients with a high acuity score may be deemed eligible when agency staff believes there is a compelling reason to provide homelessness prevention services. The case manager must document reasons for overriding the score and override must be signed off on by Social Services Manager. All applicants for ESG Homeless Prevention Assistance must provide the following at the time of application: 1. Valid photo ID(ie:TXDL,TXID,ServicePoint ID,VA ID,Student ID,TDCJ Offender Card,etc);but are encouraged to obtain state valid ID if guest decides to stay for a long period of time 2. Social Security cards/numbers for all members of the family(household)—Only if required by state or federal funding source 3. Proof of income from all sources for each person in the household for the past 30 days 4. Proof of expenses(including rent/mortgage,utilities,phone,cell phones, loans,insurance, credit cards,cable,rental furniture/appliances,etc.) 5. Lease agreement(signed and current) 6. Eviction notice/disconnection notice ESG Rapid Re-Housing Eligibility Clients deemed eligible to receive Rapid Re-housing assistance must meet the HUD criteria which determines homelessness as either literally homeless,or fleeing/attempting to flee domestic violence as further defined below: 12 'Page Revised0l/25/2019 1) Category 1-literally homeless:an individual or family who lacks a fixed,regular,and adequate nighttime residence who meet one of the following criteria: • Has a primary nighttime residence that is a public or private place not meant for human habitation; • Is living in a publicly or privately-operated shelter designed to provide temporary living arrangements(including congregate shelters,transitional shelter,and hotels/motels paid for by charitable organizations or by federal,state,and local government programs);or • Is exiting an institution where the person/family has resided for 90 days or less and who resided in an emergency shelter or place not meant for human habitation immediately before entering that institution. 2) Category 4-fleeing domestic violence: • Is fleeing,or attempting to flee domestic violence • Has no other residence;and • Lacks the resources or support networks to obtain other permanent housing All applicants for ESG Rapid Re-Housing Assistance must provide the following at the time of application: 1. Valid photo ID(ie:TXDL,TXID,ServicePoint ID,VA ID,Student ID,TDCJ Offender Card,etc);but are encouraged to obtain state valid ID if guest decides to stay for a long period of time 2. Social Security cards/numbers for all members of the family(household)—Only if required by state or federal funding source 3. Proof of income from all sources for each person in the household for the past 30 days 4. Proof of expenses(including rent/mortgage,utilities,phone,cell phones,loans, insurance, credit cards,cable,rental furniture/appliances,etc.) 5. Lease agreement(signed and current) TVC Programs-Veteran's Housing Assitance TVC Homeless Prevention Eligibility Any veteran or widow of a veteran receiving assistance must have proof of residence within Nueces, Aransas,Bee,Jim Wells,Kleberg,Refugio,and San Patricio County service area as well as proof of veteran status. AND Has been notified that their right to occupy their current housing or living situations will be terminated within 21 days after the date of application for assistance AND Client lacks necessary resource and support networks to prevent homelessness. No other possible options are available for resolving the crisis. "But for this assistance"this household would become literally 13IPage Revised01/25/2019 homeless as defined as residing in an emergency shelter,a car,or another place not meant for human habitation. All applicants for TVC Homeless Prevention Assistance must provide the following at the time of application: 1. Valid photo ID(ie:TXDL,TXID,ServicePoint ID,VA ID, Student ID,TDCJ Offender Card, etc);but are encouraged to obtain state valid ID if guest decides to stay for a long period of time 2. Social Security cards/numbers for all members of the family(household)—Only if required by state or federal funding source 3. Proof of income from all sources for each person in the household for the past 30 days 4. Proof of expenses(including rent/mortgage,utilities,phone,cell phones,loans,insurance,credit cards,cable,rental furniture/appliances,etc.) 5. Lease agreement(signed and current) 6. Eviction notice/disconnection notice 7. VA ID,DD214,or eligibility letter from VA TVC Rapid Re-Housing Eligibility Any veteran or widow of a veteran receiving assistance must have proof of residence within Nueces, Aransas,Bee,Jim Wells,Kleberg,Refugio,and San Patricio County service area as well as proof of veteran status. Clients deemed eligible to receive Rapid Re-housing assistance must meet the HUD criteria which determines homelessness as either literally homeless,or fleeing/attempting to flee domestic violence as further defined below: 3) Category 1-literally homeless:an individual or family who lacks a fixed,regular,and adequate nighttime residence who meet one of the following criteria: • Has a primary nighttime residence that is a public or private place not meant for human habitation; • Is living in a publicly or privately-operated shelter designed to provide temporary living arrangements(including congregate shelters,transitional shelter,and hotels/motels paid for by charitable organizations or by federal,state,and local government programs);or • Is exiting an institution where the person/family has resided for 90 days or less and who resided in an emergency shelter or place not meant for human habitation immediately before entering that institution. 4) Category 4-fleeing domestic violence: • Is fleeing,or attempting to flee domestic violence • Has no other residence;and • Lacks the resources or support networks to obtain other permanent housing All applicants for TVC Rapid Re-Housing Assistance must provide at least one of the following at the time of application: 14IPage Revised0l/25/2019 1. Valid photo ID(ie: TXDL,TXID,ServicePoint ID,VA ID, Student ID,TDCJ Offender Card, etc);but are encouraged to obtain state valid ID if guest decides to stay for a long period of time 2. Social Security cards/numbers for all members of the family(household)—Only if required by state or federal funding source 3. Proof of income from all sources for each person in the household for the past 30 days 4. Proof of expenses(including rent/mortgage,utilities,phone,cell phones,loans,insurance,credit cards,cable,rental furniture/appliances,etc.) 5. Lease agreement(signed and current) 6. VA ID,DD214,or eligibility letter from VA Other Emergency Assistance Services For the purpose of establishing need for assistance,Social Services staff will interview each applicant for Emergency Assistance.The following services are available based on the need of the client and the available resources of The Salvation Army. Food Assistance Non-perishable food items will be given from the food pantry.A standard food order is designed to provide an emergency food supply for a family of 2-3.Family size will be considered in the distribution of food items.Perishable items may be given if available. Food applicants are required to bring a valid photo id and fill out the Social Services intake application. Food is given out on the basis of verifiable crisis or emergency(loss of income,low income,unexpected expense,etc). If the applicant is not a Food Stamp recipient and has not applied for Food Stamps,he/she will be given a referral. Clients are eligible for food assistance once every30 days.On the 4th consecutive month food assistance is requested the client will be asked to see a case worker before continued food assistance is given. Clients who are homeless(currently in emergency shelter or sleeping in place not meant for human habitation)are not eligible to receive food from pantry. Clients will be referred to the shelter cafeteria or other community feeding programs for assistance with food. Clothing and Shoes Vouchers for donated clothing and shoes will be issued for use at the Family Store.Clothing assistance will be given once a year as needed as determined by case manager assessment. Clients receive 10 items per household member. Clothing vouchers may only be given in the following situations: 1) Client is beginning a new job and needs specific clothing type for employment(ie:dress clothes, special shoes,scrubs,etc) 2) Client recently exited jail or prison 3) Household has suffered recent loss of income(must verify loss of income) 15IPage Revised0l/25/2019 4) A new family member recently joined household due to APS/CPS placement(clothes will only be given to new household member) 5) Household was recently a victim of a flood/fire or other natural disaster(must have referral from Red Cross and copy of fire report) Vouchers may be given for clients who are currently homeless(sleeping in emergency shelter or place not meant for human habitation)once a month as needed on a case-by-case basis.Clients receive 10 items per household member. Furniture Assistance Vouchers for donated furniture will be issued for use at the Family Store. Furniture assistance will be given as needed upon case manager assessment. Furniture vouchers may only be given in the following situations: 6) Vouchers may be issued for clients exiting Salvation Army homeless solutions programs 7) Vouchers may be issued to victims of flood or fire by referral from the Red Cross. Client must bring a detailed copy of the fire report to receive assistance. 8) Vouchers may be issued for clients with a referral from APS or CPS. 9) Voucher may be issued for 1 community referral per month.Client must have referral letter from client and case management will verify the crisis/emergency for which the client is requesting assistance. The following items may be issued on a furniture voucher: Household Item Thrift Store Credit Amount Dishes,pots/pans,utensils,etc. $50.00 Bed $200.00 Couch $180.00 Love Seat $140.00 Chair $80.00 Plastic storage container(clothing) $30.00 **TVs,appliances,end/coffee tables,and dressers will not be issued on a voucher. Transportation Assistance The Salvation Army recognizes that emergency or other circumstances arise making it necessary for an individual or family to travel to another city or state.Often the individual or family lacks the financial resources for travel.If resources are available transportation assistance can be provided in accordance with The Salvation Army's National Policy on Transportation Assistance: 1. Every effort should be made to determine if there is a solution to the problem that does not involve the outright provision of some type of transportation. 2. If transportation is provided,it should be arranged to the point of destination or origin. 16' Page Revised01/25/2019 3. In determining whether the Army may provide transportation assistance,the following criteria should be applied: a. The individual or family has a current,bonafide residence in the community of destination;or b. The individual or head of a family has a bonafide job in the community of destination;or c. The individual or family has a confirmed medical appointment(service commitment)in the community of destination;or d. The individual or family has relatives in the community of destination who will assume responsibility for their well-being. e. The applicable item above(a-d)has been verified. Hotel/Motel Voucher Program In the event that all beds at the Family Shelter are occupied,a family may receive a hotel voucher for a short-term stay. Vouchers will be given out based on availability of funds.Families must first go through intake process with case manager. Qualifying families must indicate that they have exhausted all other resources before a voucher will be issued.The length of stay is based upon availability of funds and case manager assessment of need. The voucher may not be used for a period of more than 30 days unless deemed necessary by Social Services Manager and commanding officer.While client is housed in a hotel/motel they must meet with case manager to establish a case plan. Case manager will conduct a weekly follow-up meeting while the client remains in the program. The Salvation Army Corp services: 1. Sunday School and morning and evening worship services 2. Adult Bible Study 3. Youth Programs—religious and character building 4. Adult Programs—Spiritual Guidance,fellowship and outreach(Ladies Home League,Men's Club and Community Care Ministry 5. Summer Camps 6. Referrals to shelters for homeless individuals and families. 7. Pastoral Counseling Christmas Assistance Christmas Assistance is separate from Emergency Assistance.It is supported entirely through direct donations and receives no government or United Way funding.A separate Christmas application is required and assistance is given to eligible applicants separately from the Emergency Assistance program. Assistance is provided with food,clothing and toys for children. Disaster Assistance 17IPage Revised 0 1/25/2019 Disaster Assistance is available in the aftermath of natural or manmade disaster.Disaster Assistance with mass feeding is provided through mobile kitchen units.Disaster Social Services are available through Disaster Assistance Centers that are opened specifically for disaster assistance.A separate application is required,and assistance is given to eligible clients separately from the regular corps social services program. STREET OUTREACH WRITTEN STANDARDS Street Outreach should be principally focused to one goal:that of supporting persons experiencing homelessness in achieving some form of permanent,sustainable housing.While Street Outreach teams may use incentives to encourage trust and build relationships,or to ensure that homeless households' emergency needs are met,the awards made should be used with permanent housing as the end goal rather than simply seeking to alleviate the burden of living on the streets. Target Providers of Street Outreach services shall target unsheltered homeless individuals and families, meaning those with a primary nighttime residence that is a public or private place not designed for,or ordinarily used as,a regular sleeping accommodation for human beings,including a car,park, abandoned building,bus or train station,airport,or camping ground. Universal Assessment All individuals and families served through street outreach programs will be assessed using a comprehensive,universal assessment tool called the Vulnerability Index Service Prioritization Decision Assistance Tool(VI-SPDAT)in order to make an informed and objective decision regarding the level of need,recommended housing intervention of each family,and streamline eligibility determinations. Homeless Management Information System(HMIS) All CoC and ESG-funded Street Outreach programs are required to enter clients in the Homeless Management Information System(HMIS)at first contact per the ESG and CoC Interim Rule(24 CFR 576 and 578).This helps to ensure coordination between service providers through the Coordinated Entry System(CES)while avoiding duplication of services and client data,and provides an opportunity to document homelessness. Coordinated Entry System(CES) To help ensure homeless households receive immediate housing and minimize barriers to housing access,all individuals and families assessed through street outreach will be entered into Corpus Christi's Coordinated Entry System(CES)through HMIS.CES is a CoC-wide process for facilitating access for all resources designated for homeless individuals and families.This system ensures that every homeless individual or family is known by name,provides assistance based on the individual or family's unique needs,and matches them to the most appropriate service strategy or housing intervention. In doing so, CES ensures the Corpus Christi's Partnership's limited resources are allocated to achieve the most effective results. 'Wage Revised01/25/2019 Engagement Unsheltered persons are engaged for the purpose of providing immediate support,intervention,and connections with homeless assistance programs and/or mainstream social services and housing programs.Eligible engagement activities include:%Making an initial assessment of needs and eligibility(VI-SPDAT)%Providing crisis counseling%Addressing urgent physical needs,such as providing meals,blankets,clothes or toiletries;%Actively connecting and providing information and referrals to programs targeted to homeless people and mainstream social services and housing programs, including emergency shelter,transitional housing,community-based services,permanent supportive housing,and rapid re-housing programs.Eligible costs include the cell phone,laptop,and hot spot costs of outreach workers during the performance of these activities. Case Management Case management includes assessing housing and service needs,arranging,coordinating and monitoring the delivery of individualized services to meet the needs of the program participant.%Eligible services and activities are as follows:%Using the Corpus Christi Coordinated Entry System(CES)% Conducting the initial VI-SPDAT%Verifying and documenting program eligibility%Counseling% Developing,securing and coordinating services%Obtaining Federal,State,and local benefits% Monitoring and evaluating program participant progress%Providing information and referrals to other providers%Developing an individualized housing and service plan, including planning a path to permanent housing stability. Services for Special Populations Services for special populations include services for homeless youth,victim services,and services for people living with HIV/AIDS,LGBTQ populations,persons with mental illness,and disabled persons, so long as the costs of providing these services are one of the above eligible Street Outreach activities. The term victim services means services that assist program participants who are victims of domestic violence,dating violence,sexual assault,or stalking,including services offered by rape crisis centers and domestic violence shelters,and other organizations with a documented history of effective work concerning domestic violence,dating violence,sexual assault,or stalking. Supportive Service Only(SSO)funds may be used for street outreach.Eligible outreach service costs include the costs of activities to engage persons for the purpose of providing immediate support and intervention,as well as identifying potential program participants System Performance Measure 7 Successful placements from street outreach to acceptable destinations. System performance measure seven focuses on how successful street outreach projects are at helping people move off the"street"and towards permanent housing,recognizing this process may be direct or may involve other temporary situations along the way.This is important because people living on the street and in places not meant for human habitation are at an increased risk of death.This measure calculates the percent of street outreach clients who had a positive exit as recorded in HMIS during the report period.Most destinations that move a client off the street are considered positive exits,with some minor exceptions,like jail or prison,and other places not meant for human habitation.The measure is looking for an increase in the 19 ' Page Revised01/25/2019 percentage of people who exit to positive destinations from a street outreach project during the reporting period. Positive Exits Include Emergency shelter,including hotel or motel paid for with emergency shelter voucher Foster care home or foster care group home Hotel or motel paid for without emergency shelter voucher Moved from one HOPWA funded project to HOPWA TH Psychiatric hospital or other psychiatric facility Safe Haven Staying or living with family,temporary tenure(e.g.room,apartment or house) Staying or living with friends,temporary tenure(e.g.room,apartment or house) Substance abuse treatment facility or detox center Transitional housing for homeless persons(including homeless youth) All permanent housing destinations Negative Exits Include Jail,prison or juvenile detention facility Place not meant for human habitation Client doesn't know,client refused,data not collected,no exit interview completed,or other Exits that Should be Removed from the Denominator Include Hospital or other residential non-psychiatric medical facility Residential project or halfway house with no homeless criteria To learn more about HUD's system performance measures,please visit: https://www.hudexchange.info/programs/coc/system-performance-measures/ 20IPage Revised01/25/2019 Attachments Attachment 1: Release of Information Attachment 2: The Salvation Army Red Shield Lodge Rules and Procedures Attachment 3: Sally's Covenant Agreement Attachment 4: Computer Usage Policy Attachment 5: Grievance Procedure and Termination Policy Attachment 6: Client Warning Form Attachment 7: Client Concern Form Attachment 8: Housing Stability Plan 21 IPage Revised ° 1/25/2019 10-10 sAtiARO A CONSENT TO RELEASE CONFIDENTIAL INFORMATION INSTRUCTIONS: DOING THE MOST GOOD" Signing and returning this form authorizes The Salvation Army Corpus Christi,TX.to share personal information collected about you or your family with another HUD Continuum of Care/E.S.G. Programs, T.V.C.Grant providers; other privately,state,or federally funded organizations participating in the Homelessness Management Information System(HMIS):landlord(s)or other housing representatives;utility agencies and other local agencies participating in HUD funded housing services. The Salvation Army Corpus Christi needs to share this information to coordinate available housing services and assistance,and to reduce the paperwork and application necessary in order for you or your family to receive housing assistance and services from multiple organizations. All housing organizations participating in the HMIS are committed to respecting your privacy and using the information solely for the purpose of coordinating and providing housing assistance. Some of this data may be shared with other agencies via a local community network to maintain community services and statistics. except for certain limited circumstances,it is the policy of The Salvation Army Corpus Christi, TX not to release information about individual or family housing assistance,or other personal information obtained through the provision of housing services,without the written consent of the individual or family. Therefore,we need your written consent to share this information to and assist you or your family with obtaining the HUD Continuum of Care/E.S.G.Programs/T.V.C.Grant in the most expeditious and least cumbersome manner. CONSENT AND RELEASE: I, ,hereby authorize The Salvation Army Corpus Christi,TX to disclose the information obtained about me including,but not limited to my name,address, and the type of assistance I am receiving to other housing and voluntary organizations including,but not limited to the CoC HMIS.Information will be shared only to coordinate available housing services. If you wish to limit this release to specific information,please specify the information that may be released: I understand that I may revoke this consent at any time by contacting The Salvation Army Corpus Christi,TX except when action has already been taken to obtain and/or release such information to organizations participating in the CoC HMIS. My signature on this release indicates that I have read the above,or had it read to me,and that I understand the terms and conditions. I have also had the opportunity to ask any questions. I am also signing this release on behalf of my children that are under the age of eighteen(18). Limits to Confidentiality include: court-ordered subpoena,suspicion of child/elder abuse,intent to harm self/others/property,case supervision,administrative processing of files/funds,procedural authorizations, caseworker,auditor and technical staff access to data. I have read the Limits to Confidentiality statement above: (Initials) Signature Head of Household: Date: Signature Co-Applicant: Date: CONFIDENTIALITY AGREEMENT Any information provided by the client(s)to the Organization's Staff or Volunteers is to be kept in the strictest of confidences. None of the information exchanged about donor individuals,donor organizations,or client cases will be discussed outside of the official interview and decision-making process of the Organization,except as authorized above. Signature of Case Manager: Date: 221 Page Revised° 1/25/2019 The Salvation Army Red Shield Lodge Rules and Procedures Shelter Office hours are: Monday through Friday: 9 am — 6 pm Facility is monitored 24/7 by staff and security cameras. Men's Red Shield Lodge Rules: The following individuals will not be permitted to stay in the shelter. The purpose of the exclusion of these individuals is the protection of our other guests and our shelter staff: 1. Persons under the influence of illegal drugs illegally obtained or illegally used prescription medication or alcohol. 2. Individuals who are in need of supervised medical treatment or who are physically or mentally unable to care for themselves. 3. Individuals under the age of eighteen without adult supervision. 4. Individuals who are excessively disruptive to the shelter community. This includes the use of profanity and vulgar language,being loud and argumentative or refusing to follow shelter rules and procedures 5. Registered Sex Offenders 6. Anyone considered being a threat to themselves,other clients or staff. • Profanity, fighting and/or threats against residents or staff members is strictly prohibited. Any occurrences of this behavior will result in immediate removal from the facility. You will not be allowed back on the property until your occurrence has been investigated and decided upon by staff. • You may not solicit money from staff and/or other residents. • A Case Manager/Case Worker are the ONLY authorized personnel who can assign beds/bunks. • Each month, there is a dorm cleanup.All residents are required to participate. Failure to assist may result in your termination from the program. • No contact will be allowed with residents of the Family Shelter.The Salvation Army maintains a very strict NO FRATERNIZATION policy. Dating behavior between clients is prohibited. This includes on or off the property. All displays of public affection should be refrained from while on The Salvation Army premises. • Residents are expected to keep the facility clean and complete daily chores. Chores will be assigned by bed/bunks and a copy of the assigned chore list must remain on each bed/bunk along with a copy of these rules. Chores must be complete by 9pm. 23IPage Revised° l/25/2019 • Residents may not open the front door to anyone except other residents or members of the Corpus Christi Police Department. If anyone who is not a resident or police officer knocks on the door,Residents should alert the monitor on duty. • Individuals in the Emergency Shelter are not permitted access to the shelter between the hours of 7:30am-5:30pm Monday-Saturday and 9:30am-5:30pm on Sunday. Clients will be permitted access to meet with case management. Individuals are allowed to stay in the shelter during the day on Thanksgiving,Christmas Day,and New Year's Day. • Every individual may be subject to random drug and/or alcohol testing. If an individual fails either one of these tests or refuses to take a test,they will be asked to leave the shelter for that night. In order for client to return to the shelter(for completion of 5 night stay or continuation in case management program)they must meet with a Case Manager and discuss a treatment plan. • Smoking is allowed in designated areas only(side of Red Shield Lodge).The use of all tobacco products is not allowed in Salvation Army buildings.This includes cigarettes, snuff and chewing tobacco. Please do no roll cigarettes inside the shelter. • The possession of pornography, alcohol, illegal drugs and/or weapons (including any kind of knife) is not allowed in the shelter or on Salvation Army property. • The Salvation Army staff reserve the right to inspect your belongings at any time. Refusal of search may result in being asked to leave the shelter. • All individuals should respect each other and each other's property in addition to respecting shelter staff. The Salvation Army is not responsible for lost or stolen property. • Breakfast and Dinner will be served at the cafeteria. Breakfast: 7:30am-7:45am: Dinner: 5:45pm-6:OOpm: Lunch Mon-Sun: 12:45-1pm must be pre-approved by your Case Manager • Food and Drinks are not allowed in the dorm rooms. Bottled water is acceptable. • No personal electronic devices are to be used in the dorm room without headphones. • All clients must shower each day after entering the shelter. Showers must be completed, and towels returned that evening. Sheets must be used on the bed. • Proper dress code must be observed.No see-through clothing may be worn. Short shorts, half shorts,etc. are not permitted. Shoes must be worn outside the dorm. Clients not in proper dress code will be given a set of clothes to change into. • Medications may be kept in the shelter office by individual's request. (This is to prevent the loss of your medication due to theft.) • Shelter phones are for emergency calls only.The shelter staff will make the determination regarding all calls. 24 Wage Revised01/25/2019 • A Case Manager will assign all program participants a locker to store personal items. • Non-program residents- all beds and bed areas must be clean and free of any personal items. When you leave all items must be taken with you. • Any client who will be working during mealtime should inform the kitchen or desk staff before leaving the shelter that morning to request a plate.No plate will be saved for you otherwise. Emergency Shelter Procedures: • Individuals needing emergency shelter who provide a photo id(state issued id,HMIS id card,VA id,or any other form of photo id)can be admitted for five nights stay in a 3- month period.A person without a picture ID can stay for one night but must contact the Case Manager immediately to work out a plan to obtain appropriate photo identification. • Bed bug treatment/prevention: All new residents assigned to the Red Shield Lodge must wash and dry all of their clothing&take a shower, laundry detergent,towels and toiletries are provided by staff. Each bed frame has bedbug preventive devices on them. It is the responsibility of the resident assigned to the bed to spray and treat their mattress and frame. Upon leaving the Red Shield Lodge,each resident must clean their area and return it in the same condition as when they first arrived. • When signing up for the free stay, individuals will be allowed to stay five consecutive nights. If a night is missed for any reason it will still count toward the five nights. Individuals will be allowed to return if a night is missed as long as they return within their consecutive 5-night period. • Individuals who wish to stay longer than five nights must schedule an appointment with a Case Manager within their five-night stay. If an individual does not meet with a Case Manager with in their five nights,they will not be allowed to stay at the shelter until either they have met with a Case Manager or wait six months to be eligible for another 5 night stay. After meeting with a Case Manager,individuals may be given an extension. The length of the extension is at the discretion of the Case Manager. • If an individual is granted an extension,their stay will be dependent upon their ability to follow-up on the case plan set with the Case Manager, attend weekly case management meetings,and follow shelter rules and procedures. Individuals will be required to stay at the shelter every night for the duration of their extension unless a pass is issued by the Case Manager. Failure to do any of these things could result in immediate termination from the emergency shelter. 25IPage Rev isedO1/25/2019 • If a client is hospitalized overnight during their stay and wishes to return to the shelter after being discharged,the client should have a member of the hospital staff notify the shelter of the individual's desire to return. The return must be the evening of the client's discharge and client must bring in discharge paperwork. • Check in for an individual staying in the Emergency Shelter is at 6:30 pm every night. Only individuals with a verified work schedule or verifiable emergency situation will be allowed to enter the shelter after 9:00 pm. At check-in individuals will present their ID,and be issued towels and toiletries as available. • Clients who are admitted into the case management program(client has completed application for extension, signed program agreement, and ext.has been granted by Case Manager)will be able to wash one load of laundry per week according to the posted schedule. • Curfew is at 9:00 pm. • Lights are turned out at 10:00 pm. Everyone should be in their beds and ready for sleep at that time. Opening any entrance door after check-in or before check-out is cause for removal from the Red Shield Lodge. • Wakeup is at 6:00 am Monday-Saturday and 7:00 am on Sunday. Check out will begin shortly after wakeup.No one is permitted to leave the shelter before 6:00 am.At check out, bedding should be returned. • With the exception of band aids,no medications or first aid items are available through the shelter. Cold Weather Policy: • Cold Weather Emergency Shelter Policy: If the weather forecast states that the weather will be 49 degrees or below during the night or 49 degrees or below with precipitation, an emergency cold night shelter stay is permitted regardless if a client has exceeded 5 night every 6-month rule. • Cold Weather Daytime Shelter Policy: If the weather forecast states that the daytime temperature will be below 49 degrees or below with precipitation, The Salvation Army will provide additional mats until the weather forecast clears (or until the temperature is above freezing). 26IPage Revised01/25/2019 Termination Policy: The Salvation Army reserves the right to terminate a client from our shelter or case management program if they are deemed to be no longer eligible for services, fail to adequately comply with goals set in housing plan,or violate the agreed upon terms of services. The Salvation Army utilizes a progressive discipline policy to ensure that clients are given every opportunity to succeed in our programs. If a client violates a policy,they will be issued a verbal warning by their Case Manager(which will be documented in the case file). If another violation occurs the client will be issued a written warning by the Case Manager or Staff. If further violations continue the client will be asked to leave the program. The Salvation Anny reserves the right to automatically terminate services without following this procedure if the severity of the incident requires immediate action(ex: threat of physical harm to themselves or others). Client will be given written notice that they have the opportunity to appeal any termination decisions. Clients who wish to file a general grievance will be given the opportunity to complete a client concern form in person at the Social Services office or via phone(361-884-9497). The client concern form will be reviewed by the Social Services Manager and the client will be contacted regarding their grievance with 48 hours. Confidentiality is not only of extreme importance, but the law prevents us from releasing any information regarding anyone in the shelter, therefore we do not accept phone calls for clients, nor do we acknowledge that a client is in the shelter. A caller can leave a message that can be posted on the board. Men's Lodge Rules Acknowledgement Form By signing below,I agree that I have read and understand all rules of the Men's Lodge. I understand that if I am found to be in violation of these rules that my right of residency may be terminated. I also agree to work with The Salvation Army(TSA) staff to accomplish the goals established in m:s case plan. I understand that failure to report to my Case Manager weekly and/or failure to comply with my case plan may result in termination of my rights of residency. I also understand that The Salvation Army is a Christian organization and that I may be asked to voluntarily participate in devotional or church related activities during my stay. Client Signature: Date: Staff Signature: Date: 27IPage Revised0l/25/2019 SALLY'S HOUSE COVENANT AGREEMENT Shelter Office hours are: Monday through Friday: 830 am—5 pm Facility is monitored 24/7 by staff and security cameras. Family Shelter Rules: The following individuals will not be permitted to stay in the shelter.The purpose of the exclusion of these individuals is the protection of our other guests and our shelter staff: 1. Persons under the influence of illegal drugs illegally obtained or illegally used prescription medication or alcohol. 2. Individuals who are in need of supervised medical treatment or who are physically or mentally unable to care for themselves. 3. Individuals under the age of eighteen without adult supervision. 4. Individuals who are excessively disruptive to the shelter community.This includes the use of profanity and vulgar language,being loud and argumentative or refusing to follow shelter rules and procedures 5. Registered Sex Offenders 6. Anyone considered being a threat to themselves,other clients or staff. • Individuals needing emergency shelter who provide a photo ID(state issued ID, HMIS ID card,VA ID,or any other form of photo ID)can be admitted for five free night's stay in a 3 month period.A person without a picture ID can stay for one night but must contact the Case Manager immediately to work out a plan to obtain appropriate photo identification. • Individuals who wish to stay longer than five nights must schedule an appointment with a Case Manager within their five night stay to complete an application for extension and discuss a valid housing plan. If an individual does not meet with a Case Manager within their five nights they will not be allowed to stay at the shelter until either they have met with a Case Manager or wait six months to be eligible for another 5 night stay. After meeting with a Case Manager, individuals may be given an extension. The length of the extension is at the discretion of the Case Manager but generally will not exceed 30 days. Extensions are granted based on availability of bed space. • Bedbug Prevention/treatment: All new residents assigned to the Family Shelter must wash and dry all of their clothing&take a shower, laundry detergent,towels and toiletries are provided by staff. It is the responsibility of the resident assigned to the room to spray and treat their room including the mattress and frame. • Upon leaving the Family Shelter,each resident must clean their room,remove all of their possessions and return it in the same condition as when they first arrived. Your 28' Page Revised° 1/25/2019 room must be inspected and approved by your Case Manager or on duty staff. Failure to clean your room and remove all property could jeopardize your participation in TSA programs. • You may not solicit money from staff and/or other residents. • If an individual is granted an extension,their stay will be dependent upon their ability to follow shelter rules and procedures,attend weekly case management meetings,and follow-up on the case plan set with the Case Manager. Individuals will be required to stay at the shelter every night for the duration of their extension unless a pass is issued by the Case Manager. Failure to do any of these things could result in immediate termination from the emergency shelter. • We follow Safe From Harm Guidelines. You are responsible for the supervision of your children at ALL times. Other residents will not be allowed to supervise your children under any circumstances. • No visitors will be allowed on the property.Loitering or visitors in the parking lot beside the Family Shelter is prohibited. If a Resident has a visitor while staying at the Family Shelter they must visit with them outside of the property (outside of the parking lot area). • Residents will not be permitted in other resident apartments/rooms. • Smoking is allowed in designated areas only(rear of building playground area). You must be at least 20 feet from the building. • No candles,hot plates, or cooking will be allowed in the Family Shelter. • Breakfast, Lunch and Dinner will be served at the cafeteria. o Breakfast: 7-7:30am: Dinner: 5:00- 5:45pm: Lunch Mon-Sun: 12:00-12:45pm • Food and drinks are not allowed in the Family Shelter rooms. Bottled water is acceptable. • Any food items required as a result of a medical condition(i.e. diabetes)can be stored in the community refrigerator on the 1st floor. • Only VA residents are allowed food&drinks in the Family shelter as part of the VA funded program.Non-VA residents MAY NOT use VA facilities(refrigerator, microwave,coffee pot, laundry). Violations of VA amenities puts the VA program at risk and may result in the non-VA resident being terminated from their respective program. • All donations are the property of The Salvation Army. Anyone caught going through or taking donations will be asked to leave the program. • Residents are expected to meet with a Case Manager weekly and attend monthly resident's meetings(first Thursday of each month at 5:00pm) • Residents are expected to work on items outlined in their case plan daily.Resident are allowed to remain in the shelter all day,but are encouraged to seek employment,enroll in school or apply for benefits. • Requests for financial assistance(transportation,rent,utility,clothing/furniture vouchers,etc.)must be made with Case Manager and are based upon client need and availability of funds. • Residents are encouraged to attend a religious service during 9am-1 2pm on Sunday. 29IPage Revised01/25/2019 • If a client is ill and cannot leave the shelter,they must notify their caseworker by phone that day to discuss a course of action. If the illness continues past 1 day,the client must visit the doctor that day to obtain a doctor's note. The client will only be excused from activity for the amount of time the doctor's note permits. (Same rules apply to mothers and illness with their children). • Possession of or consumption of alcohol and or illegal drugs could lead to termination of services.Case Managers or Monitors reserve the right to administer breathalyzer or random drug test upon suspicion of use. • Profanity, fighting,and/or threats against residents or staff members is strictly prohibited.Any occurrences of this behavior will result in immediate removal from the facility. You will not be allowed back on the property until your occurrence has been investigated and decided upon by staff. • No loud music or noise inside Sally's House at any time. Quiet time will be daily from 9pm until 6am. Curfew is 9pm,Lights,TV's,and all electronics off at 10pm. • Mail will be delivered at 521 Josephine St. Corpus Christi,TX. 78401. It is your responsibility to have your mail forwarded upon exiting the Family Shelter. • A house phone is located in the hall area. Residents will not be able to make long distant calls or receive collect calls. Please limit phone calls to 10 minutes. • All belongings must be kept in a locker,dresser/cabinet(if applicable), or under the bed so as no belongings are visible and room area is kept clean.Any personal items left for 72 hours(3 days) since the client's last stay without notification from the client will be removed as a donation. • Residents are expected to keep facility clean and complete daily chores. Chores will be assigned by room and a copy of the assigned chore list must remain in each room along with a copy of these rules. Chores must be complete by 9pm. • Everyday thrash is to be taken out and placed in receptacle. • All toys and bikes must be returned to storage place when finished using. • Cleanup the TV room when you are done using it. • Rooms will be inspected weekly to make sure they are being kept clean, free of contraband items,there are no damages, and all TV's and furnishings are accounted for. Failed inspections will be reported to the Social Services Manager for follow up. • Residents will be monitored by security cameras and will be expected to be fully dressed when in common areas(indoors and outdoors). • Residents must respect the privacy and property of other residents.The Salvation Army is not responsible for any loss of property while you are staying in our facility. • No contact will be allowed with residents of the Men's Lodge.The Salvation Army maintains a very strict NO FRATERNIZATION policy. Dating behavior between clients is prohibited. This includes on or off the property. All displays of public affection should be refrained from while on The Salvation Army premises. • Residents may not open the front door to anyone except other residents or members of the Corpus Christi Police Department. If anyone who is not a resident or police officer knocks on the door,Residents should alert the monitor on duty. 30IPage RevisedOl/25/2019 • Overnight passes from the Family Shelter must be requested from and approved by a Case Manager.Any overnight absences must be directly related to the goals outlined in the resident's case plan and are only permitted in appropriate situations. Termination Policy: The Salvation Army reserves the right to terminate a client from our shelter or case management program if they are deemed to be no longer eligible for services, fail to adequately comply with goals set in housing plan,or violate the agreed upon terms of services. The Salvation Army utilizes a progressive discipline policy to ensure that clients are given every opportunity to succeed in our programs. If a client violates a policy,they will be issued a verbal warning by their Case Manager(which will be documented in the case file). If another violation occurs the client will be issued a written warning by the Case Manager or Staff. If further violations continue the client will be asked to leave the program. The Salvation Army reserves the right to automatically terminate services without following this procedure if the severity of the incident requires immediate action(ex:threat of physical harm to themselves or others). Client will be given written notice that they have the opportunity to appeal any termination decisions. Clients who wish to file a general grievance will be given the opportunity to complete a client concern form in person at the Social Services office or via phone(361-884-9497). The client concern form will be reviewed by the Social Services Manager and the client will be contacted regarding their grievance with 48 hours. Sally's House Rules Acknowledgement Form By signing below,1 agree that I have and understand all of the Family Shelter rules. I understand that if I am found to be in violation of these rules that my right of residency may be terminated. I also agree to work with TSA staff to accomplish the goals established in my case plan. I understand that failure to report to my Case Manager weekly and/or failure to comply with my case plan may result in termination of my rights of residency. I also understand that The Salvation Army is a Christian organization and that I may be asked to participate in devotional or church related activities during my stay at Sally's House. Client Signature: Date: Case Manager: Date: 31II'age Rev i sed0 1/25/2019 Computer Usage Policy/Procedures • Children must be supervised at all times while using computer(s) • Please limit your time spent on the computer to 1 hour to ensure everyone has the opportunity to utilize the computer. • Computer usage after curfew is prohibited. • Computers are to be utilized for job/apartment search and homework use only. • Computers may not be used for any of the following activities:social media sites(Facebook, Twitter,etc.),chat rooms,instant messaging,gaming websites,eBay/Amazon.com,adult websites,etc. • If computers are not utilized appropriately privileges may be removed at the discretion of TSA staff. I have read and understand the computer usages policies and procedures. Client Signature Date 32IPage Revised 0 1/25/2019 Termination Police: The Salvation Army reserves the right to terminate a client from our shelter or case management program if they are deemed to be no longer eligible for services,fail to adequately comply with goals set in housing plan,or violate the agreed upon terms of services. The Salvation Army utilizes a progressive discipline policy to ensure that clients are given every opportunity to succeed in our programs. If a client violates a policy,they will be issued a verbal warning by their Case Manager(which will be documented in the case file). If another violation occurs the client will be issued a written warning by the Case Manager or Staff. If further violations continue the client will be asked to leave the program. The Salvation Army reserves the right to automatically terminate services without following this procedure if the severity of the incident requires immediate action(ex: threat of physical harm to themselves or others). Client will be given written notice that they have the opportunity to appeal any termination decisions. Clients who wish to file a general grievance will be given the opportunity to complete a client concern form in person at the Social Services office or via phone(361-884-9497). The client concern form will be reviewed by the Social Services Manager and the client will be contacted regarding their grievance with 48 hours. The Salvation Army Grievance Procedure Welcome The Salvation Army. If you experience any problems with our residents,please notify by chain of command:(remember to write an incident report first) Monitor on duty Case Manager Specialist on duty If you experience any problems with our staff,please notify by chain of command:(remember to write an incident report first) Mr.Kyle Knutson,Social Services Manager Mr.Gustavo Perez,Business Operation Manager or Mr.David Anderson,Human Resources Manager Captain Patrick and Lt.Laura Gesner,Corps Officers There is always a monitor on duty to assist you. The Case Manager Specialist and Social Services Manager have office hours between 8:30 AM-5:00 PM Monday through Friday. Thank You 33 IPage Revised 0 1/25/2019 SALVATION ARMY CLIENT WARNING FORM CLIENT NAME: PROGRAM: VERBAL WARNING: WRITTEN WARNING: FINAL WARNING: II 1) Please state the issue: (violation of program rules,failure to comply with case plan,etc.) 2) Prior discussion or warning on this subject: (oral,written,dates) 3) Please state specific policy(s)violated by client: 4)Summary of action to be taken: (Including dates for improvement and plans for follow-up) 5)Client Comments: Case Manager Client Signature Date Signature Date 34 ' Page Rev ised0 1/25/2019 The Corpus Christi Salvation Army Client Concern Form Date Report Taken: Initial intake person: ---- < Client Name: Date of Occurrence: Re: Staff Member: Client Phone #: Client Statement: (use back of this page if necessary) Staff Statement: (use back of this page if necessary) Action Taken: Client Signature: Date: Staff Signature: Date: 35IPage Revised 01/25/2019 The Salvation Army Housing Stability Plan Household Name: Date: Housing Stability Goal: Action Steps Resource Deadline Income/Financial Goal (required): Action Steps Resource Deadline Utility Goal (i.e. phone, cable, internet): Action Steps Resource Deadline Other Stability Goal(s): Action Steps Resource Deadline I agree to complete the above steps to achieve my goal of housing stability. Client Signature Date Case Manger Signature Date Date and time of next appointment: 36IPagc Revised01/25/2019 To DOING William Booth, Founder i1A�IO Brian Peddle,General SATHE MOST David Hudson,Commissioner, National Commander AROGOOD" Willis Howell, Commissioner,Territorial Commander Ronnie Raymer,Lt. Colonel,Divisional Commander Captain Patrick&Lt. Laura Gesner,Commanding Officers August 11, 2020 To whom it may concern, The Salvation Army will provide $95,216 (cash match $23,804 and gifts-in-kind $71,412) to match the award from the City of Corpus Christi Emergency Shelter Grants Program 2020-2021. The Salvation Army's project will provide emergency shelter, homeless prevention, and rapid rehousing services including case management. We appreciate the opportunity to work with the City on this very important project that serves the homeless and those at risk of homelessness in our community. 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